The Embassy of the United States of America in Pretoria is requesting quotes for Lawn Treatment Services
Closed Solicitation Posted
- Solicitation number
- PR15712605
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Pretoria Gauteng South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Pretoria is soliciting quotations for lawn treatment services across five properties located throughout the city. The Department of State's facility management team requires comprehensive chemical-based lawn treatment including pesticide, herbicide, fungicide, and fertilizer applications performed on a monthly basis. Contractors must demonstrate significant qualifications including certified and trained personnel for all chemical handling, compliance with pre-approval requirements from the Embassy's Plant and Safety Health Officer, strict adherence to an approved chemical list, and maintenance of appropriate security clearances for permanent employees. The contracting officer will evaluate submissions based on the completeness and quality of quotes submitted on company letterhead with full contact information, though specific evaluation criteria beyond quote completeness are not detailed in the available documentation. Critical deadlines include submission of a completed Visitor Access Request (VAR) document by February 2, 2026, attendance at a mandatory site meeting on February 4, 2026 at 10:00 a.m. at the Arcadia property, and submission of all quotations by 5:00 p.m. on February 10, 2026, with quote reference number PR15712605 submitted electronically to pretoria_contracting_office-dl@state.gov.
This procurement carries no small business set-aside designation and does not identify any incumbent contractor in the available materials. No specific budget range or award value has been disclosed. The contract will operate on a 12-month performance period with lawn treatment services scheduled for the first or last Friday of each month, with each treatment session lasting approximately three hours at the five specified Pretoria properties: 877 Pretorius Street in Arcadia, 193 Taurus Avenue in Waterkloof Ridge, 357 Victoria Street in Waterkloof, 370 Mackenzie Street in Brooklyn, and 100 Totius Street in Groenkloof, all in Pretoria, South Africa. All contractors and personnel must comply with strict security requirements including prohibition of firearms on U.S. Embassy compound property, mandatory on-site supervision fluent in English, and provision of proper safety data sheets and chemical documentation. International companies seeking to bid must register with SAM.gov and obtain an NCAGE code if not previously registered for federal contracts.
Notice text
The Embassy of the United States of America in Pretoria is requesting quotes for Lawn Treatment Services at 5 properties.
Site Addresses:
877 Pretorius St, Arcadia, Pretoria, 0007, South Africa
193 Taurus Ave, Waterkloof Ridge, Pretoria, 0181, South Africa
357 Victoria St, Waterkloof, Pretoria, 0145, South Africa
370 Mackenzie St, Brooklyn, Pretoria, 0011, South Africa
100 Totius St, Groenkloof, Pretoria, South Africa
Site meeting expressions of interest with the completed VAR document (attached), by 2 February 2026, to nieuwoudtj@state.gov
Date: 4 February 2026
Time: 10:00am
Start: 877 Pretorius St, Arcadia, Pretoria, 0007, South Africa
Kindly take note of the following:
1. Contract service providers are prohibited from carrying firearms while on U.S. government property (U.S. Embassy, Embassy Annex facility, warehouse, or diplomatic residence).
2. Firearms are prohibited from entering the U.S. Embassy, Annex, and warehouse compounds under any circumstance – either on a contract vendor’s person or secured inside their vehicle.
3. In the case of U.S. diplomatic residences, contract service providers may store their privately owned and licensed firearm in their vehicle while it is parked at or within the walls of a U.S. diplomatic residence/residential compound provided the firearm is secured in accordance with the South African Firearms Control Act (ie: locked in a permanently affixed safe within the vehicle).
Please take note of the Safety Requirements for Contractors and Subcontractors, see attachment.
Quotations:
Quotations must be submitted by no later than Close of Business on the 10th of February 2026.
Quote reference is: PR15712605
Submissions must be made prior to this date and time and must be sent electronically to: pretoria_contracting_office-dl@state.gov
No alterations or pricing changes will be accepted after the Quotation deadline.
All quotations must be submitted on a company letterhead, indicating the company’s address, contact details and name and email address of the contact person.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
U.S Embassy payment terms:
An EFT will be made into the company’s bank account, within 30 days after receiving the goods and a proper invoice.
Advance payments are not authorized.
The U.S. Government cannot accept any local terms and conditions or clauses, as they are bound by U.S. Legislation and laws. By submitting a quotation, you agree to waiver your companies’ terms and conditions or clauses. Clauses are attached to the RFQ.
PLEASE NOTE: THIS CONTRACT WILL NOT BE MODIFIED DUE TO PRICE OR EXCHANGE RATE FLUCTUATION
The successful offeror will be required to:
1. Must comply with US Clauses (attached) signed document to be submitted with the quotes. South African Terms and conditions do not apply; by submitting a quote, you accept the U.S Embassy’s Terms and Conditions
2. All tenderers must register with SAM (Guidance attached herewith)
***upon submission of your quote please confirm that you are registered in SAM.gov and include your Unique ID number.
Files
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