The Department of Veterans Affairs, Office of Inspector General, Office of Audits & Evaluations Operational Planning Meeting FY26 from August 23 – 28, 2026
Closed Pre-Solicitation Posted
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- Solicitation number
- OIG-26-000003
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Houston, Texas 77056, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Office of Inspector General, Office of Audits & Evaluations intends to procure venue and lodging services for its FY26 Operational Planning Meeting in Houston, Texas, scheduled August 23–28, 2026, with no set-aside.
The event requires a seven-room conference facility in the Galleria area within 0.5 miles of dining establishments to ensure walkability for attendees with mobility constraints who are not authorized rental cars. The general session must accommodate 106 attendees in classroom-style seating with wide layout to maintain sightlines; five breakout rooms must each seat 25 attendees, with airwalls acceptable; one optional quiet room must hold 10 people without A/V requirements.
All rooms require A/V infrastructure. The general session needs a mainstage podium, 2 lavalier microphones, 4 handheld wireless microphones, and 2 presentation screens. Each breakout room requires a podium, 1 lavalier microphone, 2 handheld wireless microphones, and 1 presentation screen. All rooms must support virtual attendee participation and feature high-reliability Wi-Fi coverage.
Light refreshments are required for 30-minute AM and PM breaks Monday through Thursday, including coffee, tea, water, and standard break items offered at tiered pricing levels with disclosed service fees.
A room block for 106 attendees at the government per diem rate is required; attendees will individually book and pay for rooms using their government travel cards.
This notice is not a request for quote.
Notice text
The Office of Inspector General, Office of Audits & Evaluations (QAE) plans to have a conference and meeting in Houston, TX It is their FY26 Operational Planning Meeting scheduled August 23 – 28, 2026.
Minimum Venue & Room Specifications:
· General Session: 1 room, classroom style, ≥106 attendees; wide layout to maintain sightlines for the back of room.
· Breakouts: 5 rooms (airwalls acceptable), ≥25 attendees each.
· Quiet Room: 1 room, ≈10 people, no A/V required (optional if at no charge).
· Total Rooms Needed: 7.
A/V and Connectivity:
· A/V packages for all rooms, with capability to accommodate virtual attendees.
· General Session: Mainstage podium; 2 lavalier mics; 4 handheld wireless mics; ≥2 screens (final count based on layout).
· Breakouts: Podium; 1 lavalier mic; 2 handheld wireless mics; 1 presentation screen each.
· High-reliability Wi-Fi coverage in all rooms.
Light Refreshments:
· AM & PM 30-minute breaks, Monday–Thursday (meeting days). Include coffee/tea, water, and standard light break items; offer pricing tiers and service fees.
Event Location:
Locations with criteria set is to ensure walkability for individuals that may have mobility issues and not being authorized a rental car.
· Houston, TX, within 0.5 miles from dining establishments in the Galleria area
Room Block:
· Room block for 106 attendees at the government per diem rate. Note: Attendees will be booking and paying for their rooms individually with their own government travel card.
Additional Information:
This is not a request for quote at this time
Notice history
| Notice | Type | Posted |
|---|---|---|
| Office of Veterans Affairs, Office of Inspector General, Office of Audits & Evaluations Operational Planning Meeting FY26 from August 23 – 28, 2026 | Solicitation | |
| This notice | Pre-Solicitation |
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