The Defense Commissary Agency (DeCA) stores located at Group 23 Minot AFB. Commissary have a need for Preventive Maintenance (PM) and Unscheduled Repair Services of Miscellaneous Food Processing Equipment (MFP).
Closed Solicitation Posted
- Solicitation number
- HQC00425QE032
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- North Dakota, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency (DeCA) is seeking preventive maintenance and unscheduled repair services for miscellaneous food processing equipment at Group 23 Minot AFB commissary stores through solicitation number HQC00425QE032. The procurement covers maintenance services for various food processing equipment including meat conveyors, mixer/grinders, meat saws, rotary ovens, proofers, meat choppers, tenderizers, slicers, and rotisserie ovens, with services including quarterly preventive maintenance and as-needed unscheduled repairs. Contractors must respond to service calls within 16 working hours, complete repairs within 7 working days, provide 30-day warranties on parts and labor, and use Original Equipment Manufacturer compliant parts while maintaining detailed service documentation. The government will evaluate proposals based on technical capability, past performance, and price, with technical capability and past performance being equally weighted and more important than price. The amended submission deadline is August 29, 2025, at 4:00 p.m. EST, with quotes required to remain valid for 90 calendar days after closing.
This solicitation is designated as a 100% total small business set-aside under NAICS code 811310 with a small business size standard of $12,500,000. The government intends to award a single firm fixed-price contract covering one base year from September 15, 2025, through September 14, 2026, with four additional one-year option periods extending through September 14, 2030, exercisable at the government's discretion. The contract will cover maintenance services for 17 different pieces of food processing equipment manufactured by companies including Hobart, Hollymatic, Baxter, Bizerba, Vollrath, Fri-Jado, Biro, and Gill Group, with equipment manufactured between 2015 and 2025. Services will be performed at the Defense Commissary Agency stores located at Minot Air Force Base in North Dakota. No incumbent contractor information was provided in the solicitation documents, and specific award values or budget ranges were not disclosed.
Notice text
2 versions
Update #2 · Latest ·
***This amendment affects the solicitation close date. The close date has changed from September 15, 2025 to August 29, 2025. ***
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. It is the Government's intent to award this requirement using FAR Subpart 13.5 procedures. This announcement constitutes the only solicitation; quotes are being requested and no other written solicitation will not be issued. Quotes shall reference solicitation number HQC00425QE032. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025/04 dated 06/11/2025. The associated NAICS code is 811310 with a small business size standard of $12,500,000. The Government intends to award one firm fixed price contract for one base year and four one-year options. The options may be exercised at the discretion of the Government. This solicitation is being issued as 100% total small business set-aside.
Description of Requirement: The Defense Commissary Agency (DeCA) stores located at Group 23 Minot AFB. Commissary have a need for Preventive Maintenance (PM) and Unscheduled Repair Services of Miscellaneous Food Processing Equipment (MFP).
Period of Performance (POP):
Base Year: September 15, 2025 –September 14, 2026
Option Year One: September 15, 2026 – September 14, 2027
Option Year Two: September 15, 2027 – September 14, 2028
Option Year Three: September 15, 2028 – September 14, 2029
Option Year Four: September 15, 2029 – September 14, 2030
See Attachments to see Equipment list for each store.
Attachment 1 Combined Synopsis Solicitation
Attachment 2 Attachment 1 Performance Work Statement (PWS)
Attachment 3 Pricing Sheet (Contract Line-Item Structure)
Attachment 3 MFP Preventive Maintenance Check List
Attachment 5 MFP Equipment List for all stores
Attachment 6 MFP DPAS equipment listing per store
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. It is the Government's intent to award this requirement using FAR Subpart 13.5 procedures. This announcement constitutes the only solicitation; quotes are being requested and no other written solicitation will not be issued. Quotes shall reference solicitation number HQC00425QE032. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025/04 dated 06/11/2025. The associated NAICS code is 811310 with a small business size standard of $12,500,000. The Government intends to award one firm fixed price contract for one base year and four one-year options. The options may be exercised at the discretion of the Government. This solicitation is being issued as 100% total small business set-aside.
Description of Requirement: The Defense Commissary Agency (DeCA) stores located at Group 23 Minot AFB. Commissary have a need for Preventive Maintenance (PM) and Unscheduled Repair Services of Miscellaneous Food Processing Equipment (MFP).
Period of Performance (POP):
Base Year: September 15, 2025 –September 14, 2026
Option Year One: September 15, 2026 – September 14, 2027
Option Year Two: September 15, 2027 – September 14, 2028
Option Year Three: September 15, 2028 – September 14, 2029
Option Year Four: September 15, 2029 – September 14, 2030
See Attachments to see Equipment list for each store.
Attachment 1 Combined Synopsis Solicitation
Attachment 2 Attachment 1 Performance Work Statement (PWS)
Attachment 3 Pricing Sheet (Contract Line-Item Structure)
Attachment 3 MFP Preventive Maintenance Check List
Attachment 5 MFP Equipment List for all stores
Attachment 6 MFP DPAS equipment listing per store
Files
| File | Type | Posted |
|---|---|---|
| MFP Offeror Quote Attachment- Group 23 Minot.xlsx | XLSX spreadsheet | |
| Combined Synopsis Solicitation (MFP)- Group 23-- KO Review 7 31 2025.docx | DOCX document | |
| MFP Preventive Maintenance Check List.docx | DOCX document | |
| Group 23 Equipment List.pdf | ||
| FFP PWS for MFP 12 Feb 2025.pdf | ||
| Group 23 DPAS extract 4 June 25-.pdf |
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