Tents and plywood flooring
Closed Solicitation Posted
- Solicitation number
- 19MX5325Q0028
- Agency
-
US Embassy Mexico
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532284 Recreational Goods Rental
- PSC
- 8340 Tents And Tarpaulins
- Place of performance
- 11950 Mexico
- Points of contact
-
- Mark C. Konold mexicocitygsosolicitations@groups.state.gov (525) 508-0200
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Mexico City is soliciting proposals for tents and decorative plywood flooring rental to support embassy operations. The Department of State is seeking a contractor to provide all necessary personnel, materials, and transportation for this project, with strict adherence to local safety requirements. The solicitation will result in a single award firm-fixed price contract payable entirely in Mexican pesos, with the government potentially awarding the contract based on initial offers without further discussion. Interested vendors must be registered in SAM.gov and submit proposals electronically to mexicocitygsosolicitations@groups.state.gov by 11:00am CST on May 8, 2025. A mandatory site visit and pre-proposal conference is scheduled for April 29, 2025, at 12:00pm in Paseo de la Reforma, Lomas de Chapultepec, Mexico City, with a deadline for registration by April 25, 2025. All questions must be submitted in writing by May 1, 2025, at 12:00pm CST.
The contract opportunity is not set aside for any specific business category and will be awarded under the NAICS category of Recreational Goods Rental (532284) and PSC category of Tents and Tarpaulins (8340). The place of performance is located in Lomas Altas, Mexico City, with the project specifically involving multiple tent configurations for an event on June 26, 2025. The contractor will be responsible for installing 12 different tent configurations across various garden and event areas, ranging from small 2.50 x 5 meter reception tents to a large 15 x 40 meter main garden area tent. Installation is required by June 24, 2025, with complete removal by June 27, 2025. The solicitation requires the contractor to provide qualified technicians, ensure no damage to floors or gardens, and perform daily cleaning. The award will be made to the lowest-priced, technically acceptable, responsible quoter, with pricing to be submitted in U.S. dollars or Mexican pesos.
Notice text
General:
The U.S. Embassy in Mexico City, Mexico, has a requirement for Tents and decorative plywood flooring rental to support Embassy operations in Mexico City.
The Contractor shall furnish all managerial, administrative, direct labor personnel, raw materials, and transportation as well as adhere to all safety requirements per local law that are necessary to accomplish all required services.
All responsible sources may submit a proposal, which will be considered as long as it complies with the RFP requirements.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a single award firm-fixed price contract for Tents and decorative plywood flooring rental payable entirely in MXP currency.
Site Visit:
The Government is planning a Site Visit and Pre-Proposal Conference and the date for this conference is Tuesday April 29, 2025, at 12:00pm in Paseo de la Reforma, Lomas de Chapultepec, Mexico City. While attendance is not mandatory, it is strongly encouraged. Interested parties should register by emailing mexicocitygsosolicitations@groups.state.gov no later than 12:00pm CST Friday April 25, 2025. Additional details regarding the destination will be provided upon receipt of the attendee’s information.
Questions:
Please submit all questions in writing to mexicocitygsosolicitations@groups.state.gov no later than 12:00pm CST, Thursday May 1, 2025.
Proposals:
Please submit all proposals as per the terms of the RFQ to mexicocitygsosolicitations@groups.state.gov no later than 11:00am CST, Tuesday May 8, 2025.
SAM.gov:
Pursuant to FAR 4.1102(a) Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation requirements and no further consideration will be given. Therefore, you are encouraged to complete the registration process and have an active account in sam.gov prior to proposal submission.
The guidelines for registration in SAM are also available at:
https://sam.gov/content/entity-landing
Electronic Submission/Responses:
This opportunity allows for electronic responses via e-mail only. Please submit your proposal prior to the response date and time.
Files
| File | Type | Posted |
|---|---|---|
| Safety Plan - FAC.docx | DOCX document | |
| Questions and Answers RFQ 19MX5325Q0028 Tents Flooring.pdf | ||
| Amendment 0001 19MX5325Q0028.pdf | ||
| 19MX5325Q0028 F.pdf | ||
| 19MX5325Q0028 F.pdf | ||
| OL RFQ 19MX5325Q0028 MEX-4 July Tents FY-25.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Tents and plywood flooring | Pre-Solicitation |
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