Technology Showcase Facility & Support Services for ARPA-E’s COOLERCHIPS Program
Closed Solicitation Posted
- Solicitation number
- 89703026PAR000041
- Agency
-
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541380 Testing Laboratories and Services
- Place of performance
- United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy seeks host site operations and support services for ARPA-E's COOLERCHIPS Technology Program, a technology showcase evaluating advanced cooling technologies, with proposals due September 15 at 2:00 p.m. The procurement is firm-fixed-price with no set-aside and no incumbent.
Place of performance must be located in a geographic region where the historical mean maximum outdoor temperature during August exceeds 95 degrees Fahrenheit. The primary performance period runs July 26 through August 25, 2027, preceded by a preparatory site visit and alignment meeting between December 1, 2026, and January 31, 2027.
The contractor will provide climate-controlled indoor space (approximately 120 square feet per team), electrical capacity of 1.75 megawatts total (250 kW per team), office space, outdoor areas for dry coolers and trailer-mounted systems, network connectivity, and utilities to support up to seven ARPA-E project teams operating simultaneously. Key deliverables include a Project Manager designation, Site Readiness Plan, Utility Coordination Plan, Safety Plan, Installation Schedule, and Facility Restoration Confirmation. The contractor must provide qualified engineering and technical support personnel for planning, installation, commissioning, operations, and decommissioning phases and is expressly prohibited from accessing, collecting, storing, or retaining project team technical information or showcase data.
Quoters must submit three components: Technical Approach/Capability (limited to 20 pages), Past Performance documenting two similar past contracts with one reference contact per contract from the past six years (limited to 5 pages), and Price using the provided Pricing Worksheet. Technical Capability is most important, Past Performance second, and Price significantly less important; the government reserves the right to award to a higher-priced quoter if superior technical capability or past performance justifies the premium. NAICS code 541380, PSC X1JB. Quotes must be emailed to Brandon Beyer (brandon.beyer@hq.doe.gov) or Becca Twedt (Rebecca.twedt@doe.gov) with attachments not exceeding 10MB. Four amendments issued September 4, 9, 10, and 11 clarified submission formatting, cost allocation, and materials budgeting; Attachment 7 (posted today) approved budgeting for electrical infrastructure support, approximately 1,800 feet of 480V three-phase wiring for indoor distribution, and fixturing materials. Award is anticipated before September 30, 2026.
Notice text
5 versions
Update #5 · Latest ·
Amendment 4 (9/11/2026) - Adds Government Answers to Questions Asked (Attachment 7).
Amendment 3 (9/10/2026) - Updates RFQ Details Attachment and adds Government Answers to Questions Asked (Attachment 6).
Amendment 2 (9/9/2026) - Updates RFQ Details Attachment and adds Government Answers to Questions Asked (Attachment 5).
Amendment 1 (9/4/2026) - Updates RFQ Details Attachment and adds Government Answers to Questions Asked (Attachment 4).
You are invited to submit a quote in response to this RFQ.
RFQ Objective: The Contractor will provide host site operations and support services necessary for ARPA-E to conduct the COOLERCHIPS Technology Program. The Contractor shall provide the facilities, utilities, infrastructure, engineering support, and logistical support necessary to support the technology showcase throughout the period of performance.
See the following attachments for more details pertaining to this RFQ:
1. RFQ Details (Updated on 9/10/2026) - Updates are in red text.
2. Attachment 1 - SOW
3. Attachment 2 - Pricing Worksheet
4. Attachment 3 - Terms & Conditions
5. Attachment 4 - Government Answers to Questions Asked (Provided on 9/4/2026)
6. Attachment 5 - Government Answers to Questions Asked (Provided on 9/9/2026)
7. Attachment 6 - Government Answers to Questions Asked (Provided on 9/10/2026)
8. Attachment 7 - Government Answers to Questions Asked (Provided on 9/11/2026)
Update #4 ·
Amendment 3 (9/10/2026) - Updates RFQ Details Attachment and adds Government Answers to Questions Asked (Attachment 6).
Amendment 2 (9/9/2026) - Updates RFQ Details Attachment and adds Government Answers to Questions Asked (Attachment 5).
Amendment 1 (9/4/2026) - Updates RFQ Details Attachment and adds Government Answers to Questions Asked (Attachment 4).
You are invited to submit a quote in response to this RFQ.
RFQ Objective: The Contractor will provide host site operations and support services necessary for ARPA-E to conduct the COOLERCHIPS Technology Program. The Contractor shall provide the facilities, utilities, infrastructure, engineering support, and logistical support necessary to support the technology showcase throughout the period of performance.
See the following attachments for more details pertaining to this RFQ:
1. RFQ Details (Updated on 9/10/2026) - Updates are in red text.
2. Attachment 1 - SOW
3. Attachment 2 - Pricing Worksheet
4. Attachment 3 - Terms & Conditions
5. Attachment 4 - Government Answers to Questions Asked (Provided on 9/4/2026)
6. Attachment 5 - Government Answers to Questions Asked (Provided on 9/9/2026)
7. Attachment 6 - Government Answers to Questions Asked (Provided on 9/10/2026)
Update #3 ·
Amendment 2 (9/9/2026) - Updates RFQ Details Attachment and adds Government Answers to Questions Asked (Attachment 5).
Amendment 1 (9/4/2026) - Updates RFQ Details Attachment and adds Government Answers to Questions Asked (Attachment 4).
You are invited to submit a quote in response to this RFQ.
RFQ Objective: The Contractor will provide host site operations and support services necessary for ARPA-E to conduct the COOLERCHIPS Technology Program. The Contractor shall provide the facilities, utilities, infrastructure, engineering support, and logistical support necessary to support the technology showcase throughout the period of performance.
See the following attachments for more details pertaining to this RFQ:
1. RFQ Details (Updated on 9/9/2026) - Updates are in red text.
2. Attachment 1 - SOW
3. Attachment 2 - Pricing Worksheet
4. Attachment 3 - Terms & Conditions
5. Attachment 4 - Government Answers to Questions Asked (Provided on 9/4/2026)
6. Attachment 5 - Government Answers to Questions Asked (Provided on 9/9/2026)
Update #2 ·
Amendment 1 (9/4/2026) - Updates Attachment 1 (RFQ Details) and Government Answers to Questions Asked (Attachment 4).
You are invited to submit a quote in response to this RFQ.
RFQ Objective: The Contractor will provide host site operations and support services necessary for ARPA-E to conduct the COOLERCHIPS Technology Program. The Contractor shall provide the facilities, utilities, infrastructure, engineering support, and logistical support necessary to support the technology showcase throughout the period of performance.
See the following attachments for more details pertaining to this RFQ:
1. RFQ Details (Updated on 9/4/2026) - Updates are in red text.
2. Attachment 1 - SOW
3. Attachment 2 - Pricing Worksheet
4. Attachment 3 - Terms & Conditions
5. Attachment 4 - Government Answers to Questions Asked (Provided on 9/4/2026)
Update #1 ·
You are invited to submit a quote in response to this RFQ.
RFQ Objective: The Contractor will provide host site operations and support services necessary for ARPA-E to conduct the COOLERCHIPS Technology Program. The Contractor shall provide the facilities, utilities, infrastructure, engineering support, and logistical support necessary to support the technology showcase throughout the period of performance.
See the following attachments for more details pertaining to this RFQ:
1. RFQ Details
2. Attachment 1 - SOW
3. Attachment 2 - Pricing Worksheet
4. Attachment 3 - Terms & Conditions
Files
| File | Type | Posted |
|---|---|---|
| Attachment 7 - Government Answers to Questions - 2026.09.11.docx | DOCX document | |
| Attachment 6 - Government Answers to Questions - 2026.09.10.docx | DOCX document | |
| RFQ Details (Updated via Amendment 3 on 2026.09.10).docx | DOCX document | |
| Attachment 5 - Government Answers to Questions - 2026.09.09.docx | DOCX document | |
| RFQ Details (Updated via Amendment 2 2026.09.09).docx | DOCX document | |
| Attachment 4 - Government Answers to Questions - 2026.09.04.docx | DOCX document | |
| RFQ Details (Updated via Amendment 1 2026.09.04).docx | DOCX document | |
| RFQ Details.docx | DOCX document | |
| Attachment 2 - Pricing Worksheet.xlsx | XLSX spreadsheet | |
| Attachment 1 - SOW.docx | DOCX document | |
| Attachment 3 - Terms and Conditions.pdf |
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