Attachment 5 - Government Answers to Questions - 2026.09.09.docx

Attachment 5 9/9/2026

GOVERNMENT RESPONSES TO QUESTIONS

Answers Posted to Sam on 9/9/2026

1) QUESTION: In the RFQ Details document, on 8. Submission of proposal, submissions are expected to be received by Wednesday September 15th, 2026, no later than 2 PM. Since 15th is a Tuesday, can you confirm the submission is still on the 15th?

ANSWER: We have updated the RFQ Details to confirm that Tuesday, September 15th is the due date.

2) QUESTION: In the technical capability section writeup, are there any requirements on formatting, templates, or page limits?

ANSWER: We have updated the RFQ Details to outline the following page limits:

Technical Approach/Capability section is limited to 20 pages. Pages beyond 20 pages will not be reviewed. Past performance section cannot exceed 5 pages. Pages beyond 5 pages will not be reviewed. For the Pricing Section/Pricing Worksheet, there is no page limitation.

3) QUESTION: In the past performance section writeup, are there any expectations to include past performance on hosting technology showcases for the DOE/ARPA-E/other govt. agencies on another program with similar SOW?

ANSWER: On 9/4/2026, we amended the RFQ Details to include the following information pertaining to past performance:

For the Past Performance Section the quoter must provide two past contracts (private or government) that are similar and one reference that can be contacted related to each of the two contracts.

4) QUESTION: In the SOW document, is there a missing Page 10 of 10?

ANSWER: There is not a page 10. It is only 9 pages; there is no information missing.

5) QUESTION: In Attachment 3, Terms & Conditions, pages 1 and 2 are missing. Can you advise if there is any information we are missing?

ANSWER: The page erroneously starts on page 3, there actually are no pages 1 and 2, so there is no missing information.

6) QUESTION: Please confirm email address for submission of the proposal.

ANSWER: Proposals must be received via email to either Brandon Beyer (brandon.beyer@hq.doe.gov) or Becca Twedt (Rebecca.twedt@doe.gov) by Tuesday September 15th 2026, no later than 2pm.

7) QUESTION: In section E. Equipment Receipt and Material Handling of the SOW, can you confirm if we need to budget for shipping and receiving equipment from the teams or would also be paid by the teams?

ANSWER: Transportation of the equipment to and from the site is the responsibility of the teams, not the site.

8) QUESTION: In section VI. Deliverables of the SOW, do we need to discuss the nature of the deliverables in our writeup?

ANSWER: You are encouraged to be complete in your quote package.

9) QUESTION: Would it be possible to know when the awards are expected for this solicitation for our internal planning purposes at our facilities?

ANSWER: Yes, we expect this to be awarded before the end of the fiscal year (September 30th, 2026).