Attachment 1 - SOW.docx

Technology Showcase Facility and Support Services for ARPA-E’s COOLERCHIPS Program

Statement of Work (SOW)

SEPTEMBER 1, 2026

U.S. Department of Energy Advanced Research Projects Agency-Energy (ARPA-E)

Table of Contents

I. OBJECTIVE………………………………………………..…………………..1

II. BACKGROUND…………………………….…………………………………1

III. SCOPE………………………………………………….…………………

IV. CONTRACT REQUIREMENTS……………....………………………

V. PERIOD OF PERFORMANCE…….....………………………………

VI. DELIVERABLES………………..…………………….………………………6

VII. ACCEPTANCE………….………………………………………………………6

VIII. REFERENCE INFORMATION TO ASSIST OFFERORS…

IX. OPTION YEARS………………...………………………………………

X. PRICING………………………………………………….............….........….8

XI. CONTRACT TYPE………………………………………….………………..8

XII. INVOICING………………………………

XIII. PLACE OF PERFORMANCE…………......................…………………8

XIV. POINTS OF CONTACT………………............................………………9

U.S. Department of Energy Attachment 1: Statement of Work Advanced Research Projects Agency-Energy (ARPA-E)

I. OBJECTIVE

The Contractor will provide host site operations and support services necessary for ARPA-E to conduct the COOLERCHIPS Technology Program. The Contractor shall provide the facilities, utilities, infrastructure, engineering support, and logistical support necessary to support the technology showcase throughout the period of performance.

II. BACKGROUND

The U.S. Department of Energy (DOE), Advanced Research Projects Agency–Energy (ARPA-E), is conducting a technology showcase as part of the COOLERCHIPS Program. The purpose of the showcase is to evaluate advanced cooling technologies for high-power compute racks under representative high ambient temperature conditions.

Up to seven ARPA-E COOLERCHIPS project teams will participate in the showcase. Each project team will provide its compute rack and cooling system to evaluate performance under elevated outdoor temperatures. Each rack is expected to require up to 250 kW of electrical power, and the heat dissipated within the rack will be managed using closed-loop fluid systems connected to an appropriately sized outdoor dry cooler. Teams may also provide self-contained units on trailers requiring electrical service.

Project teams are responsible for designing, transporting, operating, and removing their cooling solutions, including dry coolers. The Contractor shall provide the host site and associated support services necessary to support installation, operation, evaluation, and removal of participant equipment. This background is derived from the technical requirements provided by the program office.

III. SCOPE

The Contractor shall furnish all labor, facilities, utilities, materials, and incidental services necessary to perform the requirements of this SOW. The Contractor shall provide the host site operations and support services described herein. Project teams are responsible for providing their showcase equipment, including compute racks, cooling systems, dry coolers, and associated equipment.

The Contractor shall support simultaneous participation by up to seven project teams during the technology showcase.

Required services include:

1. Project management.

2. Pre-showcase planning and coordination.

3. Site preparation and facility support.

4. Equipment receipt and material handling.

5. Installation and commissioning support.

6. Showcase operations support.

7. Safety and environmental management.

8. Decommissioning support.

9. Site restoration.

The Contractor shall perform the requirements of this SOW in a manner that supports safe, reliable, and uninterrupted execution of the COOLERCHIPS Technology Program.

The Contractor shall not access, collect, store, or retain project team technical information or showcase data. Showcase data shall remain under the control of the participating project teams and ARPA-E.

IV. CONTRACT REQUIREMENTS

A. Site Visit and Alignment Meeting

i. The Contractor shall host and facilitate a one-day, in-person alignment meeting and site visit for up to 40 participants, including ARPA-E personnel, project performers, and site host staff. The purpose of this meeting is to familiarize project teams with the site layout, review technical requirements, and establish working relationships prior to operational testing.

ii. Schedule and Timing

See Section V (Period of Performance) below.

iii. Location Requirements

Meeting Space: The meeting room may be located at the primary testing facility or at an off-site facility located within reasonable proximity of the testing site.

Site Access: The Contractor shall provide guided access to the proposed testing location for all participants during the designated meeting hours to allow teams to inspect indoor and outdoor space layouts.

iv. Technical Coordination & Support

The Contractor shall make appropriate technical and facility personnel available during the meeting to discuss:

Facility power requirements and interface specifications.

Physical distances and spatial relationships between indoor and outdoor equipment areas.

Operational, safety, and security protocols pertinent to the testing space.

v. Facility and Logistics Requirements

Meeting Room Capacity: The meeting space shall comfortably seat up to 40 individuals in a layout suitable for presentations and group discussions.

Audio/Visual: The room shall be equipped with presentation capabilities (e.g., projector, screen, display monitor, and necessary connectivity) to support technical briefings.

Catering Coordination (Optional Requirement): The Contractor shall have the capability to coordinate or order catered lunch for up to 40 participants upon request. Specific arrangements regarding payment—whether funded through the contract or self-funded by individual participants—will be finalized prior to the event date.

Main Activities

The Contractor shall perform the services described in this section throughout the period of performance.

B. Project Management

The Contractor shall provide overall management of all services performed under this contract.

The Contractor shall designate a Project Manager who shall serve as the Contractor's primary point of contact throughout contract performance.

The Project Manager shall:

· Coordinate all Contractor activities.

· Coordinate with ARPA-E representatives.

· Coordinate with participating project teams.

· Coordinate subcontractor activities, if applicable.

· Participate in ARPA-E-requested planning meetings.

· Ensure all services are performed in accordance with this SOW.

C. Pre-Showcase Planning and Coordination

The Contractor shall coordinate with ARPA-E and participating project teams before equipment arrival to prepare the host site for the technology showcase.

Support shall include:

· Planning and coordination of showcase activities.

· Electrical interface planning.

· Mechanical interface planning.

· Utility coordination.

· Receiving and unloading coordination.

· Installation planning.

· Commissioning planning.

· Coordination of opening and closing events for up to one hundred (100) attendees.

· Coordination necessary to support project team installation requirements.

The Contractor shall provide qualified engineering and technical support personnel throughout pre-showcase planning activities.

D. Site Preparation and Facility Support

The Contractor shall prepare the host site before participant arrival and maintain the facilities and infrastructure necessary to support the technology showcase throughout the period of performance.

Site preparation and facility support shall include:

· Climate-controlled indoor space for compute racks and associated power and cooling systems (excluding outdoor dry coolers). The indoor equipment footprint shall be approximately 120 ft² per project team and shall be located adjacent to an exterior wall to minimize the distance between the indoor equipment and the outdoor dry coolers.

· Office space for up to three (3) on-site personnel per participating project team.

· Meeting space capable of supporting opening and closing events for up to one hundred (100) attendees.

· A host site located in a geographic region where the historical mean maximum outdoor temperature during August exceeds 95 °F.

· Electrical infrastructure capable of supporting up to 250 kW per participating project team operating concurrently, totaling approximately 1.75 MW.

· 110 VAC power for laptops, sensors, display monitors, and other miscellaneous equipment.

· Outdoor areas for installation of participant dry coolers. The dry coolers are expected to be within approximately 50 ft of the indoor equipment and should be spaced appropriately.

· Outdoor space for self-contained trailer-mounted systems (approximately 16 ft × 40 ft per team).

· Network connectivity throughout the showcasearea.

E. Equipment Receipt and Material Handling

The Contractor shall support receipt and movement of project team equipment necessary for the technology showcase.

Support shall include:

· Coordination of equipment deliveries with ARPA-E and participating project teams.

· Receipt of project team equipment at the host site.

· Offloading of project team equipment.

· Movement of project team equipment to designated installation locations.

· Staging of project team equipment to support installation activities.

· Support for removal, loading, and shipment of project team equipment following completion of the technology showcase.

The Contractor shall exercise reasonable care to prevent damage to project team equipment while performing material handling activities.

F. Installation and Commissioning Support

The Contractor shall support installation and commissioning of project team equipment.

Support shall include:

· Electrical interface planning and coordination.

· Mechanical interface planning and coordination.

· Installation of electrical service.

· Installation support for outdoor dry coolers.

· Routing of hoses and associated connections between compute racks and outdoor dry coolers.

· Utility coordination.

· System installation support.

· System commissioning support for specific project team requirements.

Qualified engineering and technical support shall be available throughout installation and commissioning activities.

G. Showcase Operations

The Contractor shall support execution of the technology showcase throughout the period of performance.

Support shall include:

· Maintaining the host site and supporting infrastructure necessary to conduct the technology showcase

· Maintaining electrical infrastructure and utility services required for project team operations.

· Maintaining network connectivity throughout the showcase area

· Providing engineering and technical support throughout the technology showcase

· Coordinating facility-related activities with ARPA-E and participating project teams.

· Supporting ARPA-E-sponsored showcase activities conducted at the host site.

· The Contractor shall not access project team technical information or showcase data while performing services under this contract.

H. Safety and Environmental Management

The Contractor shall perform all work in accordance with applicable Federal, state, and local safety and environmental requirements.

Support shall include:

· Maintaining facilities that meet applicable fire, electrical, health, and other safety requirements.

· Safely storing, handling, and, if necessary, disposing of working fluids used during the technology showcase

· Maintaining safe working conditions throughout installation, showcase operations, decommissioning, and equipment removal.

Representative working fluids are provided in Attachment A – Representative Working Fluid Inventory.

I. Decommissioning and Site Restoration

Upon completion of the technology showcase, the Contractor shall support decommissioning and removal of project team equipment.

Support shall include:

· Utility disconnection.

· Engineering and technical support during equipment removal.

· Offloading and material handling support necessary for equipment removal.

· Loading project team equipment for shipment.

· Removal of temporary Contractor-installed infrastructure.

· Restoration of the host site to its pre-showcase condition, unless otherwise directed by ARPA-E.

V. PERIOD OF PERFORMANCE

The anticipated schedule is provided below.

Site visit and alignment meeting Timing: The meeting shall occur on a single business day between December 1, 2026, and January 31, 2027. The exact date will be coordinated and finalized by the Government upon contract award or site selection.

Hours: 9:00 AM to 5:00 PM local time.

After the site visit and alignment meeting the anticipated period of performance is July 26, 2027, through August 25, 2027

ARPA-E may revise the schedule as necessary to support program requirements.

VI. DELIVERABLES

The Contractor shall provide the following deliverables:

· Project Manager contact information.

· Site Readiness Plan.

· Utility Coordination Plan.

· Safety Plan.

· Installation Schedule.

· Facility Restoration Confirmation.

Delivery dates for the above deliverables will be identified in the solicitation or resulting award.

VII. ACCEPTANCE

ARPA-E will inspect Contractor performance throughout the period of performance to verify compliance with this SOW.

Performance will be considered acceptable upon successful completion of the required services

VIII. REFERENCE INFORMATION TO ASSIST OFFERORS

A. Representative Working Fluid Inventory

The representative working fluid inventory is provided by ARPA-E to assist Offerors in understanding the anticipated fluid types and approximate quantities that may be present during the technology showcase. The Contractor shall possess the capability to safely store, handle, and, if necessary, dispose of these fluids in accordance with applicable Federal, state, and local requirements.

B. Representative Test Configuration

The representative test configuration illustrates the possible test configuration with hoses connecting the electronics rack with the outdoor dry cooler. The figure is provided for planning purposes to assist Offerors in understanding the anticipated site layout and infrastructure interfaces.

IX. OPTION YEARS

None.

X. PRICING

Pricing must include all items described above.

XI. CONTRACT TYPE

This is a firm-fixed-price purchase order.

XII. INVOICING

An invoice can be submitted for the Site Visit and Alignment Meeting after that meeting has occurred. Then for all other services invoices will be paid after the period of performance has ended and services have been rendered.

XIII. PLACE OF PERFORMANCE

Location of rental facility.

XIV. POINTS OF CONTACT

Contracts Points of Contact

Becca Twedt Contract Specialist (AR-1) Rebecca.twedt@doe.gov U.S. Department of Energy Advanced Research Projects Agency – Energy (ARPA-E) 1000 Independence Ave SW, Washington, DC 20585

Brandon Beyer Contracting Officer (AR-1) Brandon.beyer@hq.doe.gov U.S. Department of Energy Advanced Research Projects Agency – Energy (ARPA-E) 1000 Independence Ave SW, Washington, DC 20585 image1.png image2.png