T016--Audio Visual Support for Conference Washington, District of Columbia September 12-14, 2023

The Department of Veterans Affairs Technology Acquisition Center Austin seeks an audiovisual contractor to provide equipment rental, setup, operation, maintenance and strike support for a customer experience conference to be held September 12-14, 2023 at the Renaissance Washington DC Downtown Hotel. The contractor must meet the equipment and staffing requirements detailed in the statement of work to support general sessions and breakout rooms for approximately 600 attendees. Proposals will be evaluated based on technical acceptability and price, with award issued to the lowest priced technically acceptable offer. The deadline for proposal submission is August 14, 2023.

The solicitation is set aside 100% for service-disabled veteran-owned small businesses under NAICS code 541910 and PSC code J019. Audiovisual support is required for the three-day conference in Washington, D.C., with equipment needs specified for one general session room seating 600 and six breakout rooms ranging from 40-300 attendees. The statement of work provides itemized pricing for over 100 unique audiovisual, labor, and logistical line items without specifying an overall budget or value.