P01 - AV Pricing Form - AV Cust Exp.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- T016--Audio Visual Support for Conference Washington, District of Columbia September 12-14, 2023
- Solicitation number
- 36C77623Q0464
About this file
This document contains an audio visual pricing form for a federal conference opportunity with the Department of Veterans Affairs. The solicitation seeks audio visual equipment and technical services to support a two-day customer experience symposium in September 2023 in Washington, D.C. Services are needed for a general session room seating 600 people, three breakout rooms ranging from 100-200 people, and additional spaces. Required equipment and services include projectors, screens, monitors, laptops, lighting, sound systems, microphones, streaming capabilities, and labor. Vendors should complete the pricing form with per unit rates for over 100 separate CLIN items. The total estimated value of the award is not included. The solicitation number is 36C77623Q0464 and responses are due by the offer validity date listed on the form.
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Other files
| File | Type | Posted |
|---|---|---|
| S02 - AV Pricing Form - AV Cust Exp.xlsx | XLSX spreadsheet | |
| S02 - 36C77623Q0464_2.pdf | ||
| S06 - Vendor QnA - AV Cust Exp.pdf | ||
| 36C77623Q0464 0002.docx | DOCX document | |
| P09 - SOW Final - AV Cust Exp - REV 230809.pdf | ||
| 36C77623Q0464 0001.docx | DOCX document | |
| P09 - SOW Final - AV Cust Exp.pdf | ||
| 36C77623Q0464.docx | DOCX document |
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Pricing
| NAME OF CONFERENCE: FY23 - VA Customer Experience (CX) Symposium - SEPT. 13-14, 2023 | Vendors: Please only edit pricing areas in green. |
| SOLICITATION NUMBER: 36C77623Q0464 | |
| COMPANY NAME: | |
| Offer Valid Until: |
| CLIN | Audio Visual Equipment & Technical Services | Quantity | # of days | Unit Price | Total Price |
| 8.1 | General Session - Classroom Style for 600-people - Rock Creek Ballroom | ||||
| 8.1.1 | HD Widescreen LCD Projectors – 12k Lumens | 4 | 2 | $0.00 | $0.00 |
| 8.1.2 | 9’ x 16’ Large Projection Screens | 2 | 2 | $0.00 | $0.00 |
| 8.1.3 | 7’ x 12’ Satellite screens (towards the rear on the floor with no rigging) | 2 | 2 | $0.00 | $0.00 |
| 8.1.4 | 55” Flat Panel Confidence Monitor with Stand – 1 Graphics/Notes & 1 Notes or Remote Speaker images | 2 | 2 | $0.00 | $0.00 |
| 8.1.5 | Seamless Video Switcher Multi Output | 1 | 2 | $0.00 | $0.00 |
| 8.1.6 | Personal Laptop Computer with latest version of MSOffice /Adobe/Drives for PPT | 2 | 2 | $0.00 | $0.00 |
| 8.1.7 | Video Playback/Teams/Zoom Laptop | 2 | 2 | $0.00 | $0.00 |
| 8.1.8 | Adaptor/Converter for VA provided Laptop | 2 | 2 | $0.00 | $0.00 |
| 8.1.9 | Wireless Remote Computer Control System (slide advancer) | 2 | 2 | $0.00 | $0.00 |
| 8.1.10 | Speaker Timer w Large Clock | 1 | 2 | $0.00 | $0.00 |
| 8.1.11 | Camera Switcher package with capability to record program and stream audio and video | 1 | 2 | $0.00 | $0.00 |
| 8.1.12 | Camera Packages w Tripods & Long Lenses for Imag & Records. 2 of the three Camera have ISO Records: 1 Screen, (1 Clean Camera Switch) | 3 | 2 | $0.00 | $0.00 |
| 8.1.13 | Camera Records; 1 Screen, 1 Clean Camera Switch | 1 | 2 | $0.00 | $0.00 |
| 8.1.14 | Camera Risers (4’ x 4’ x 24”) supporting 3 cameras | 6 | 2 | $0.00 | $0.00 |
| 8.1.15 | Video Streaming Package, primary & backup laptops and engineering. Stream to possibly MS Teams & concurrently to a platform TBD for up to 3000 remote attendees. | 1 | 2 | $0.00 | $0.00 |
| 8.1.16 | Ground Supported Lighting for appropriate stage wash, backlight, and audience achieve quality video image. | 1 | 2 | $0.00 | $0.00 |
| 8.1.17 | Sound System, ground supported, appropriate for 600 people with signal delay processing if needed | 1 | 2 | $0.00 | $0.00 |
| 8.1.18 | Com Packs, 8 Wired, 2 Wireless | 10 | 2 | $0.00 | $0.00 |
| 8.1.19 | Audio Mixer – Sufficiently sized to mix all audio inputs | 1 | 2 | $0.00 | $0.00 |
| 8.1.20 | PC Audio Interface Device to take Laptop Audio (one for each video playback laptop) | 3 | 2 | $0.00 | $0.00 |
| 8.1.21 | Distribution Amp | 1 | 2 | $0.00 | $0.00 |
| 8.1.22 | Wireless Microphone Combos – HH or Lapel Each Combo | 10 | 2 | $0.00 | $0.00 |
| 8.1.23 | Podium with Light and 2 Wired Microphones (primary & backup) | 1 | 2 | $0.00 | $0.00 |
| 8.1.24 | Cables & Power Strip for connection to laptop/LCD at Podium (miscellaneous as needed) | 1 | 2 | $0.00 | $0.00 |
| 8.1.25 | Up to 120-feet grey or black velour pipe & drape package for 2 screens and 6-8 LED up lights on the drape | 1 | 2 | $0.00 | $0.00 |
| 8.1.26 | Camera operators, one for each camera | 3 | 2 | $0.00 | $0.00 |
| General Session Total | $0.00 | ||||
| 8.2 | Breakout Room 3: Anacostia Ballroom Salons D & E / 200 attendees. (This room will have live streaming) | ||||
| 8.2.1 | Front Projection Screen - w/HD Widescreen LCD Projectors – 12,000 Lumensscreen/ski2rt kit | 2 | 2 | $0.00 | $0.00 |
| 8.2.2 | 55” Flat Panel Confidence Monitor with Stand – 1 Graphics/Notes & 1 Notes or Remote Speaker images | 1 | 2 | $0.00 | $0.00 |
| 8.2.3 | Wireless Remote Computer Control System (slide advancer) | 2 | 2 | $0.00 | $0.00 |
| 8.2.4 | Speaker Timer w Large Clock | 1 | 2 | $0.00 | $0.00 |
| 8.2.5 | Camera Packages w Tripods & Long Lenses for Imag & Records | 1 | 2 | $0.00 | $0.00 |
| 8.2.6 | Camera Records; 1 Screen, 1 Clean Camera Switch | 1 | 2 | $0.00 | $0.00 |
| 8.2.7 | Camera Risers (4’ x 6’ x 24”) supporting 1 camera | 2 | 2 | $0.00 | $0.00 |
| 8.2.8 | Video Streaming Package, primary & backup video encoders with engineering support. Stream with protocols, RTMP or SRT & concurrently to a platform remote attendees. | 1 | 2 | $0.00 | $0.00 |
| 8.2.9 | Ground Supported Lighting for appropriate stage wash, backlight, and audience microphone positions to achieve quality video image. | 1 | 2 | $0.00 | $0.00 |
| 8.2.10 | Sound System, ground supported, appropriate for 200 people | 1 | 2 | $0.00 | $0.00 |
| 8.2.11 | Audio Mixer – Sufficiently sized to mix all audio inputs | 1 | 2 | $0.00 | $0.00 |
| 8.2.12 | Wireless Microphone Combos – HH or Lapel each | 3 | 2 | $0.00 | $0.00 |
| 8.2.13 | Risers for staging | 3 | 2 | $0.00 | $0.00 |
| 8.2.14 | Podium with Light and 2 Wired Microphones (primary & backup) | 1 | 2 | $0.00 | $0.00 |
| 8.2.15 | Hardwired internet at podium | 1 | 2 | $0.00 | $0.00 |
| 8.2.16 | Up to 90-feet grey or black velour pipe & drape package for 2 screens and 6-8 LED up light son the drape | 1 | 2 | $0.00 | $0.00 |
| 8.2.17 | Technician on duty | 1 | 2 | $0.00 | $0.00 |
| 8.2.18 | Power Strips for back faculty/staff tables | 4 | 2 | $0.00 | $0.00 |
| Breakout Rooms Total | $0.00 | ||||
| 8.3 | Breakout Rooms 4 - 6 (Rooms 4-6 will have Camera Recording only) | ||||
| #4 Anacostia Ballroom F = 100 participants | |||||
| #5 Meeting Room 8 = 40 participants | |||||
| #6 Meeting Room 9 = 20 participants | |||||
| 8.3.1 | Screens | 4 | 2 | $0.00 | $0.00 |
| 8.3.2 | LCD Projector | 4 | 2 | $0.00 | $0.00 |
| 8.3.3 | Microphone - Wireless (Lav/HH) | 5 | 2 | $0.00 | $0.00 |
| 8.3.4 | PC Audio system in each (to support teams call) | 1 | 2 | $0.00 | $0.00 |
| 8.3.5 | Confidence monitor each breakout | 1 | 2 | $0.00 | $0.00 |
| 8.3.6 | Wireless Internet Connections | 8 | 2 | $0.00 | $0.00 |
| 8.3.7 | Risers 1 for each Camera (4’ x 6’ x 24”) supporting 3 cameras | 3 | 2 | $0.00 | $0.00 |
| 8.3.8 | Playback/ record devices (for 3 rooms) | 3 | 2 | $0.00 | $0.00 |
| 8.3.9 | Audio mixers (to receive feed from house) | 3 | 2 | $0.00 | $0.00 |
| 8.3.10 | Standing Lectern/ Podium in each room | 3 | 2 | $0.00 | $0.00 |
| 8.3.11 | Room Sound Systems, ground supported, appropriate for Breakout rooms #4 =100 people, #5 = 40 and #6 =20 people | ||||
| 8.3.12 | Pipe and drape package for each riser | ||||
| 8.3.13 | 2 Technicians on duty | 2 | 2 | $0.00 | $0.00 |
| $0.00 | |||||
| 8.4 | One (1) Lockable Office/Storage Room - Boardroom 15-people | ||||
| 8.4.1 | Internet connections | 10 | 2 | $0.00 | $0.00 |
| 8.4.2 | Powerstrip | 2 | 2 | $0.00 | $0.00 |
| Registration Area Total | $0.00 | ||||
| 8.5 | Registration Area 4 panel tables/6-people - Anasazi Foyer | ||||
| 8.5.1 | Power Strip | 3 | 2 | $0.00 | $0.00 |
| Secure Space (Office) Total | $0.00 | ||||
| 9.0 | Security Services | $0.00 | $0.00 | ||
| 10.0 | Labor | $0.00 | $0.00 | ||
| 11.0 | Travel (Hotel, Airfare, Per Diem, Car, Parking, Insurance, etc.) | $0.00 | $0.00 | ||
| 12.0 | Hotel Venue Charges (Power and Truss cost from Hotel or Hotel AV Vendor) Vendor must contact ENCORE - Hotel AV Vendor to get this pricing. | NSP | $0.00 | ||
| Audio Visual Total | $0.00 | ||||
| *NSP - Not Separately Priced |
&"-,Bold"Audio Visual Equipment and Technical Services Name of Event
RFQ #
Dates
&N
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