S02 - AV Pricing Form - AV Cust Exp.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- T016--Audio Visual Support for Conference Washington, District of Columbia September 12-14, 2023
- Solicitation number
- 36C77623Q0464
About this file
This document contains an audio visual pricing form and details for a federal contract opportunity to provide audio visual support services for a Department of Veterans Affairs conference in Washington, D.C. from September 12-14, 2023.
The pricing form lists over 30 different audio visual equipment and technical service items needed for general sessions with up to 600 attendees, three breakout rooms with 40-200 attendees each, and a secure office/storage space. Equipment includes projectors, screens, cameras, microphones, lighting, streaming capabilities, and technicians. Labor, travel expenses and hotel venue charges are also included. The solicitation number is 36C77623Q0464 and was issued by the VA Technology Acquisition Center located in Austin, Texas. Pricing and response deadlines are not specified. The level of detail provided in the pricing form indicates the type and scope of audio visual support services required to conduct the conference.
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Other files
| File | Type | Posted |
|---|---|---|
| S02 - 36C77623Q0464_2.pdf | ||
| S06 - Vendor QnA - AV Cust Exp.pdf | ||
| 36C77623Q0464 0002.docx | DOCX document | |
| P09 - SOW Final - AV Cust Exp - REV 230809.pdf | ||
| 36C77623Q0464 0001.docx | DOCX document | |
| P09 - SOW Final - AV Cust Exp.pdf | ||
| P01 - AV Pricing Form - AV Cust Exp.xlsx | XLSX spreadsheet | |
| 36C77623Q0464.docx | DOCX document |
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Pricing
| NAME OF CONFERENCE: FY23 - VA Customer Experience (CX) Symposium - SEPT. 13-14, 2023 | Vendors: Please only edit pricing areas in green. |
| SOLICITATION NUMBER: 36C77623Q0464 | |
| COMPANY NAME: | |
| Offer Valid Until: |
| CLIN | Audio Visual Equipment & Technical Services | Quantity | # of days | Unit Price | Total Price |
| 8.1 | General Session - Classroom Style for 600-people - Rock Creek Ballroom | ||||
| 8.1.1 | HD Widescreen LCD Projectors – 12k Lumens | 4 | 2 | $0.00 | $0.00 |
| 8.1.2 | 9’ x 16’ Large Projection Screens for the B/Os when walls closed | 2 | 2 | $0.00 | $0.00 |
| 8.1.3 | 7’ x 12’ Satellite screens (towards the rear on the floor with no rigging) | 2 | 2 | $0.00 | $0.00 |
| 8.1.4 | 55” Flat Panel Confidence Monitor with Stand – 1 Graphics/Notes & 1 Notes or Remote Speaker images | 2 | 2 | $0.00 | $0.00 |
| 8.1.5 | Seamless Video Switcher Multi Output | 1 | 2 | $0.00 | $0.00 |
| 8.1.6 | Personal Laptop Computer with latest version of MSOffice /Adobe/Drives for PPT | 2 | 2 | $0.00 | $0.00 |
| 8.1.7 | Video Playback/Teams/Zoom Laptop | 2 | 2 | $0.00 | $0.00 |
| 8.1.8 | Adaptor/Converter for VA provided Laptop | 2 | 2 | $0.00 | $0.00 |
| 8.1.9 | Wireless Remote Computer Control System (slide advancer) | 2 | 2 | $0.00 | $0.00 |
| 8.1.10 | Speaker Timer w Large Clock | 1 | 2 | $0.00 | $0.00 |
| 8.1.11 | Camera Switcher package with capability to record program and stream audio and video | 1 | 2 | $0.00 | $0.00 |
| 8.1.12 | Camera Packages w Tripods & Long Lenses for Imag & Records. 2 of the three Camera have ISO Records: 1 Screen, (1 Clean Camera Switch) | 3 | 2 | $0.00 | $0.00 |
| 8.1.13 | Camera Records; 1 Screen, 1 Clean Camera Switch | 2 | 2 | $0.00 | $0.00 |
| 8.1.14 | Camera Risers (4’ x 6’ x 24”) supporting 3 cameras | 6 | 2 | $0.00 | $0.00 |
| 8.1.15 | Video Streaming Package, primary & backup laptops and engineering. Stream to possibly MS Teams & concurrently to a platform TBD for up to 3000 remote attendees. | 1 | 2 | $0.00 | $0.00 |
| 8.1.16 | Ground Supported Lighting for appropriate stage wash, backlight, and audience achieve quality video image. | 1 | 2 | $0.00 | $0.00 |
| 8.1.17 | Sound System, ground supported, appropriate for 600 people with signal delay processing if needed | 1 | 2 | $0.00 | $0.00 |
| 8.1.18 | Com Packs, 8 Wired, 2 Wireless | 10 | 2 | $0.00 | $0.00 |
| 8.1.19 | Audio Mixer – Sufficiently sized to mix all audio inputs | 1 | 2 | $0.00 | $0.00 |
| 8.1.20 | PC Audio Interface Device to take Laptop Audio (one for each video playback laptop) | 3 | 2 | $0.00 | $0.00 |
| 8.1.21 | Distribution Amp | 1 | 2 | $0.00 | $0.00 |
| 8.1.22 | Wireless Microphone Combos – HH or Lapel Each Combo | 10 | 2 | $0.00 | $0.00 |
| 8.1.23 | Podium with Light and 2 Wired Microphones (primary & backup) on hotel provided lectern/podium | 1 | 2 | $0.00 | $0.00 |
| 8.1.24 | Cables & Power Strip for connection to laptop/LCD at Podium (miscellaneous as needed) | 1 | 2 | $0.00 | $0.00 |
| 8.1.25 | Up to 120-feet grey or black velour pipe & drape package for 2 screens and 6-8 LED up lights on the drape | 1 | 2 | $0.00 | $0.00 |
| 8.1.26 | Camera operators, one for each camera | 3 | 2 | $0.00 | $0.00 |
| 8.1.27 | Technician on duty in room at all times in use | 2 | 2 | $1.00 | $4.00 |
| General Session Total | $0.00 | ||||
| 8.2 | Breakout Room 3: Anacostia Ballroom Salons D & E / 200 attendees. (This room will have live streaming) | ||||
| 8.2.1 | Front Projection Screen - w/HD Widescreen LCD Projectors – 12,000 Lumensscreen/ski2rt kit | 2 | 2 | $0.00 | $0.00 |
| 8.2.2 | 55” Flat Panel Confidence Monitor with Stand – 1 Graphics/Notes & 1 Notes or Remote Speaker images | 1 | 2 | $0.00 | $0.00 |
| 8.2.3 | Wireless Remote Computer Control System (slide advancer) | 2 | 2 | $0.00 | $0.00 |
| 8.2.4 | Speaker Timer w Large Clock | 1 | 2 | $0.00 | $0.00 |
| 8.2.5 | Camera Packages w Tripods & Long Lenses for Imag & Records | 1 | 2 | $0.00 | $0.00 |
| 8.2.6 | Camera Records; 1 Screen, 1 Clean Camera Switch | 1 | 2 | $0.00 | $0.00 |
| 8.2.7 | Camera Risers (4’ x 6’ x 24”) supporting 1 camera | 2 | 2 | $0.00 | $0.00 |
| 8.2.8 | Camera operators, one for each camera | 1 | 2 | $0.00 | $0.00 |
| 8.2.9 | Video Streaming Package, primary & backup video encoders with engineering support. Stream with protocols, RTMP or SRT & concurrently to a platform remote attendees. | 1 | 2 | $0.00 | $0.00 |
| 8.2.10 | Ground Supported Lighting for appropriate stage wash, backlight, and audience microphone positions to achieve quality video image. | 1 | 2 | $0.00 | $0.00 |
| 8.2.11 | Sound System, ground supported, appropriate for 200 people | 1 | 2 | $0.00 | $0.00 |
| 8.2.12 | Audio Mixer – Sufficiently sized to mix all audio inputs | 1 | 2 | $0.00 | $0.00 |
| 8.2.13 | Wireless Microphone Combos – HH or Lapel each | 3 | 2 | $0.00 | $0.00 |
| 8.2.14 | Risers 1 for each Camera (4’ x 6’ x 24”) supporting 1 cameras | 1 | 2 | $0.00 | $0.00 |
| 8.2.15 | Podium with Light and 2 Wired Microphones (primary & backup) on podium provided by hotel | 2 | 2 | $0.00 | $0.00 |
| 8.2.16 | Hardwired internet at podium | 1 | 2 | $0.00 | $0.00 |
| 8.2.17 | Up to 90-feet grey or black velour pipe & drape package for 2 screens and 6-8 LED up light son the drape | 1 | 2 | $0.00 | $0.00 |
| 8.2.18 | Technician on duty | 1 | 2 | $0.00 | $0.00 |
| 8.2.19 | Power Strips for back faculty/staff tables | 4 | 2 | $0.00 | $0.00 |
| Breakout Rooms Total | $0.00 | ||||
| 8.3 | Breakout Rooms 4 - 6 (Rooms 4-6 will have Camera Recording only) | ||||
| #4 Anacostia Ballroom F = 100 participants | |||||
| #5 Meeting Room 8 = 40 participants | |||||
| #6 Meeting Room 9 = 20 participants | |||||
| 8.3.1 | Screens | 3 | 2 | $0.00 | $0.00 |
| 8.3.2 | LCD Projector | 3 | 2 | $0.00 | $0.00 |
| 8.3.3 | Microphone - Wireless (Lav) | 3 | 2 | $0.00 | $0.00 |
| 8.3.4 | Microphone – Wireless Handheld w/Stand for panelists in #4 Anacostia (100 participants) | 2 | 2 | $0.00 | $0.00 |
| 8.3.5 | PC Audio system in each (to support teams call) | 3 | 2 | $0.00 | $0.00 |
| 8.3.6 | Confidence monitors each breakout in #4 Anacostia (100 participants) | 3 | 2 | $0.00 | $0.00 |
| 8.3.7 | Wireless Internet Connections | 8 | 2 | $0.00 | $0.00 |
| 8.3.8 | Risers 1 for each Camera (4’ x 6’ x 24”) supporting 3 cameras | 3 | 2 | $0.00 | $0.00 |
| 8.3.9 | Camera Packages w Tripods & Long Lenses for Image & Records | 3 | 2 | $0.00 | $0.00 |
| 8.3.10 | Camera Records; 1 Screen, 1 Clean Camera Switch | 3 | 2 | $0.00 | $0.00 |
| 8.3.11 | Camera operators, one for each camera | 3 | 2 | $0.00 | $0.00 |
| 8.3.12 | Playback/ record devices (for 3 rooms) | 3 | 2 | $0.00 | $0.00 |
| 8.3.13 | Audio mixers (to receive feed from house) | 3 | 2 | $0.00 | $0.00 |
| Standing Lectern/ Podium in each room | |||||
| 8.3.14 | Room Sound Systems, ground supported, appropriate for Breakout rooms #4 =100 people, #5 = 40 and #6 =20 people | 3 | 2 | $0.00 | $0.00 |
| 8.3.15 | Pipe and drape package for each riser | 3 | 2 | $0.00 | $0.00 |
| 8.3.16 | 2 Technicians on duty | 2 | 2 | $0.00 | $0.00 |
| $0.00 | |||||
| 8.4 | One (1) Lockable Office/Storage Room - Boardroom 15-people | ||||
| 8.4.1 | Internet connections | 10 | 2 | $0.00 | $0.00 |
| 8.4.2 | Powerstrip | 2 | 2 | $0.00 | $0.00 |
| Registration Area Total | $0.00 | ||||
| 8.5 | Registration Area 4 panel tables/6-people - Anasazi Foyer | ||||
| 8.5.1 | Power Strip | 3 | 2 | $0.00 | $0.00 |
| Secure Space (Office) Total | $0.00 | ||||
| 9.0 | Security Services | $0.00 | $0.00 | ||
| 10.0 | Labor | $0.00 | $0.00 | ||
| 11.0 | Travel (Hotel, Airfare, Per Diem, Car, Parking, Insurance, etc.) | $0.00 | $0.00 | ||
| 12.0 | Hotel Venue Charges (Power and Truss cost from Hotel or Hotel AV Vendor) Vendor must contact ENCORE - Hotel AV Vendor to get this pricing. | NSP | $0.00 | ||
| Audio Visual Total | $0.00 | ||||
| *NSP - Not Separately Priced |
&"-,Bold"Audio Visual Equipment and Technical Services Name of Event
RFQ #
Dates
&N
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