Surgical Trauma Sets for the Perioperative department at the Gallup Indian Medical Center

The Department of Health and Human Services Indian Health Service is procuring surgical trauma sets through a lease agreement with option to purchase for the Perioperative department at the Gallup Indian Medical Center. The solicitation seeks a comprehensive arrangement for orthopedic trauma surgical instruments including multiple specialized sets such as VariAx 2 Core Set, VariAx 2 Small Frag Set, T2 Alpha Instruments, and various other orthopedic instrument collections. The contractor must provide on-site storage, preventative maintenance with 48-72 hour turnaround for repairs, replacement of defective instruments, staff training, and support for surgical procedures with 4-hour lead time notice. Originally posted on August 11, 2025, the solicitation experienced multiple amendments and deadline extensions before ultimately being cancelled in its entirety, with the final extended deadline having been September 15, 2025. The procurement was structured as a five-year Blanket Purchase Agreement with a base period from September 1, 2025 to August 31, 2026, followed by four additional one-year option periods extending through August 31, 2030.

Despite the government description indicating "No Set-Aside Used," the solicitation documents actually designated this opportunity as set aside for small businesses, specifically noting eligibility for HUBZone small businesses, service-disabled veteran-owned small businesses, and women-owned small businesses. The contract included a $10,000 per call limit, though no overall contract value ceiling was specified in the available documentation. The services will support the Gallup Indian Medical Center, a 99-bed Level III trauma hospital that handles approximately 250,000 outpatient encounters and 5,800 inpatient admissions annually. Performance will take place in Gallup, New Mexico, with normal operating hours Monday through Friday from 7:00am to 4:00pm, excluding federal holidays. The amended statement of work indicated a revised contract period of performance from November 1, 2025 to October 31, 2026, though this timeline became irrelevant following the complete cancellation of the solicitation.