Supply of Propane - Great Lakes National Cemetery -- S111

The Department of Veterans Affairs National Cemetery Administration is seeking a contractor to provide propane supply and related services for the Great Lakes National Cemetery located in Holly, Michigan. The pre-solicitation notice seeks vendors capable of installing, inspecting, and maintaining three propane tanks for the cemetery's administration, maintenance, and honor guard buildings. Potential contractors must submit electronic responses by April 28, 2025, at 12:00 PM EST, limited to 10 pages, and include company capabilities, DUNS number, organization details, and business size/type validation from sam.gov. The solicitation is open to various small business categories, including 8(a), WOSB, VOSB, SDVOB, and HUBZone businesses. Respondents must provide a point of contact and demonstrate the ability to deliver liquid propane gas on an as-needed basis, with emergency fill requests to be handled within 24 hours.

The pre-solicitation notice does not specify a specific set-aside designation, indicating the opportunity is open to a broad range of vendors. The estimated annual propane usage is between 3,000-5,000 gallons, with minimal consumption during spring and summer months. The contract structure includes a base period and four optional one-year extension periods, totaling five potential years of service. Tank specifications include three tanks of varying sizes: 1,990-gallon, 1,000-gallon, and 500-gallon capacities. All work must comply with state and federal pipeline safety regulations and EPA standards. Deliveries are restricted to Monday through Friday between 8:00 AM and 4:30 PM, with the specific location being 4200 Belford Road, Holly, MI 48442. The solicitation is classified under NAICS category 457210 (Fuel Dealers) and PSC category S111 (Utilities- Gas).