P09 - Scope of Work Supply of Propane.docx

Statement of Need – Supply of Propane Great Lakes National Cemetery, Belford Road, Holly MI 48442

A. BACKGROUND AND PROJECT DESCRIPTION: Great Lakes National Cemetery (GLNC) is located in Holly, MI on 544 acres of land. GLNC is a national cemetery and therefore a national shrine, honoring our Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the service and sacrifice that service members, Veterans and their families made for our Nation.

GLNC currently consists of three main buildings: the administration, maintenance, and honor guard buildings. These buildings need to be outfitted with oversized propane tanks for heating units, water heaters and kitchen appliances; GLNC’s will need to be supplied with propane and have these tanks maintained in accordance with the industry’s best practices.

The purpose of this need is to outfit the three buildings at GLNC with adequately sized propane tanks, maintain propane levels, and complete tank maintenance as necessary. Recommended sizes: (1) 1,990-gal for maintenance building, (1) 1,000-gal for administration bldg and (1) 500-gallon tank for the honor guard bldg at GLNC.

A site location map is attached in appendix A.

B. GENERAL REQUIRMENTS: The Contractor shall provide all material, labor, and equipment to install, inspect, and maintain three propane tanks. All measurements shall be in English units.

C. SCOPE OF WORK:

The contractor shall provide all labor, materials, storage, transportation, and supplies required to complete the following work:

1. Installation of Tanks:

a. To ensure that there is no break in services, tanks need to be installed within 24 hours of when old tanks are removed.

b. Tanks should be properly outfitted to the building and tested for safety and efficiency c.

2. Delivery of Supply Liquid Propane Gas (LPG).

a. Propane will be delivered on as needed basis between the hours of 8:00 am to 4:30 pm Monday through Friday except Federal holidays.

b. Propane will be delivered to the designated tanks on site.

c. Contractor shall monitor and provide the estimated refill as needed.

d. Designated point of contact (COR), at Great Lakes National cemetery; will be notified when propane is needed.

e. Delivery is expected within 48 hours of the advanced notice by the agency point of contact to deliver propane.

f. In case of an emergency, vendor will be asked to respond and fill tanks within twenty-four (24) hours of agency notification.

g. GLNC also has six back-up propane tanks that may need to be filled – this will be a rare occurrence, and COR will coordinate with vendor, if this occurs.

3. Removal of Tanks

a. At the end of contract term, vendor needs to schedule removal of tanks from property.

b. Tanks should be removed in a timely manner to ensure no disruption of service

c. Vendor will take every precaution to clean up after themselves and leave no trace or debris.

d. Vendor should take care to not damage lines or connections, to ensure new tanks can be set quickly and safely.

All work shall comply with State, and Federal Pipeline Safety Regulations per 49 C.F.R. (Code of Federal Regulations) Parts 191-195 and N.F.P.A. (National Fire Protection Agency) Standards.

Delivery Hours: 8:00 AM - 4:30 PM (Monday thru Friday)

D. CLEAN UP:

Any spills shall be cleaned up in accordance with EPA standards at the expense of the contractor.

Delivery Site location: Great Lakes National Cemetery 4200 Belford Rd., Holly, MI 48442

E. DAMAGES

Any damages to cemetery property will be immediately reported to the COR or CO. Vendor is subject to repair any damages due to negligence.

PERFORMANCE PERIOD: Base and four-one-year options

Estimated Usage:

Total Estimate per year: 3,000- 5,000 gallons per year

Note: Very minimal propane will be needed in Spring and Summer months. The gallons identified above, reflects the total gallons that may be required during an entire year (not per month).