Supply and Installation of exhaust fans at Consulate office building.
Closed Solicitation Posted
- Solicitation number
- 191N6025Q0005
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333413 Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing
- PSC
- Z1AA Maintenance Of Office Buildings
- Place of performance
- Chennai Tamil Nadu 60000 India
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Consulate General in Chennai, India, has issued a Request for Quote (RFQ) for the supply and installation of 27 exhaust fans at their consulate office building, along with related modifications including exhaust duct work, electrical wiring, and false ceiling restoration. This procurement is primarily intended for local vendors in Chennai who can provide ongoing service support in the area, with all vendors required to demonstrate established business operations and technical capabilities. The solicitation requires vendors to submit comprehensive quotes including technical specifications, warranty details, and compliance with safety requirements, with evaluation to be conducted on a "lowest priced, technically acceptable" basis. Critical procurement milestones include a mandatory site visit scheduled for July 2, 2025, at 2:30 PM IST (with registration required by July 1, 2025), a deadline for vendor questions by July 3, 2025, and final quote submission due by July 11, 2025, at 3:00 PM IST. All quotes must be submitted electronically to the Contracting Officer Michael John Dudte, with mandatory attachments including technical evaluation forms, NDAA compliance documentation, and vendor qualification sheets.
This solicitation operates under no set-aside designation and is open to all responsible sources, though it specifically targets local Chennai-based vendors due to the service support requirements. The project involves the supply and installation of 30 UL-approved exhaust fans with varying capacities ranging from 85 to 5,300 CMH, preferably equivalent to Green Heck make, representing a comprehensive ventilation system upgrade. While specific contract values are not disclosed in the solicitation notice, the procurement will be awarded as a firm fixed-price contract with payment made via electronic fund transfer within 30 days of service completion. The work will be performed at the U.S. Consulate General Chennai located at No. 220, Anna Salai, Chennai 600 006, India, with contractors required to comply with strict operational guidelines including specific working hours (8:30 a.m. to 5:00 p.m., Monday-Friday) and comprehensive safety protocols. Vendors must also register in the System for Award Management (SAM) if the order value exceeds $30,000 and demonstrate compliance with various federal regulations including cybersecurity requirements and telecommunications equipment restrictions.
Notice text
DATE: June 27, 2025
Consulate Chennai’s Solicitation #: 191N6025Q0005 - PR15422599
Request for Quote for “Supply and installation of exhaust fans at Consulate Office Building”
The U.S. Consulate General Chennai invites you to participate in this solicitation for the “Supply and installation of exhaust fans at Consulate Office building”, as described in the attached solicitation documents.
The vendor shall furnish all the information required to accomplish all the work as required in the solicitation document. Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered.
RFQ TIMELINE:
- Registration for site inspection: Tuesday, July 01, 2025 by 12:00 noon (IST) to ChennaiProcurementFSNS@state.gov
- Mandatory site visit with vendors: Wednesday, July 02, 2025 at 02:30 p.m. (IST) at the U.S. Consulate General Chennai located at No. 220, Anna Salai, Chennai 600 006.
- Deadline for Questions: Thursday, July 03, 2025 by 03:00 p.m. (IST) to DudteMJ@state.gov with cc to ChennaiProcurementFSNS@state.gov
- Deadline for RFQ Submittal: Friday, July 11, 2025 by 03:00 p.m. (IST) to DudteMJ@state.gov with cc to ChennaiProcurementFSNS@state.gov
- Vendor must have service support availability in Chennai, India [Mandatory].
- This solicitation is mainly intended for local vendors.
Points of Contact:
1. Mr. Michael John Dudte - Contracting Officer
Phone Number: 044-2857 4000
Email: DudteMJ@state.gov
2. Ms. Malathy Ravi – Procurement Section
Phone Number: 044 – 2857 4000 /4319
Email: ChennaiProcurementFSNS@state.gov
NOTE: Your quotation for the subject work must be submitted electronically by email with subject line “191N6025Q0005 - PR15422599 – Supply and installation of exhaust fans at Consulate Office building”. Please do not submit your quotation via courier. Quotes submitted to any other email id and after the due date and time given shall not be considered.
ATTACHMENTS:
1. 191N6025Q0005 - PR15422599 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
2. 191N6025Q0005 - PR15422599 – Scope of Work (SOW) & BOQ – Excel Format to Quote (Read the document completely before submission of quote).
3. 191N6025Q0005 - PR15422599 – Annexure A- Exhaust Fans list
4. 191N6025Q0005 - PR15422599 – Vendor QA Sheet (Submit your queries as per this format).
5. CLAUSES – Non- Commercial Items.
6. Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
7. Vendors NDAA Compliance form (Mandatory) (To be completed and submitted along with quote – MANDATORY)
8. ANNEX B / Contractor Safety and Health Requirements.
Files
| File | Type | Posted |
|---|---|---|
| 191N6025Q0005-Exhaust fans list - Answers to vendor questions.pdf | ||
| 191N6025Q0005-PR15422599- Answers to Vendor questions.docx | DOCX document | |
| Technical Evaluation form.docx | DOCX document | |
| NDAA Compliance Form.doc | DOC document | |
| Annex B and Safety Requirements.doc | DOC document | |
| Clauses - Non-Commercial.docx | DOCX document | |
| 191N6025Q0005-PR15422599-RFQ letter -Supply and Installation of exhaust fans at Consulate Office Building.2.pdf | ||
| 191N6025Q0005 PR15422599 Annexure A Exhaust Fans list.2.xlsx | XLSX spreadsheet | |
| 191N6025Q0005-PR15422599-Vendor QA Sheet.2.pdf | ||
| 191N6025Q0005-PR15422599-SOW BOQ-Supply and instal of exhaust fans at OB.2.xlsx | XLSX spreadsheet |
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