191N6025Q0005-PR15422599- Answers to Vendor questions.docx

Solicitation No.: 191N6025Q0005 Title: Supply & Installation of Exhaust fans at Office building

VENDOR QUESTIONS:

Question 1:

As per the Annexure - A exhaust fan list, require each fan model, CMH, Voltage.

Consulate Answer:

The CMH details have been already shared, however a sperate sheet with model number CMH is shared by post.

Voltage -Single phase motor 110 volt and 3 phase 208 volt.

Question 2:

Please let us know the model number of the exhaust fan CMH you have provided and its serial number so that it will be easier for us to search for it. Also, let us know how many of each model you will need.

Consulate Answer:

Refer answer for question number 1, also as we cannot share the specific serial number for brand. Vendors are requested to share the model recommended.

Question 3:

We request that Consulate, upon supply of the above-mentioned goods, pay us only the value of the goods with a promise to install them within the time specified by us.

Because according to our search, since the goods have to be imported from the USA, the lead time may be two months, but we have to pay in advance. After that, the installation time is one month. Our request is only because it will take 30 days to receive our money after the work is completed.

Consulate Answer:

This has already been explained during the site inspection. You may also please refer to the Request for Quote (RFQ) letter for details of our payment terms.

Question 4:

What is the project duration for this work? As the sourcing of materials involves factory lead time and shipping time, the project duration should be separated into two phases - Materials delivery to site and construction phase. Please clarify.

Please refer to the scope of work. Vendors are requested to mention the time line required to complete the project.

Question 5:

As the project involves piece to piece replacement based on existing fan size and capacity, will the contractor be responsible for the performance of the required ventilation based on past design data for that space or meet any other requirement?

The scope of the work involves only supply and installation of exhaust fan as per the specification shared in the scope of work. As facility is aware, the exhaust of the room is combination of motor capacity existing duct system and its condition. The vendor should ensure the exhaust fan supplied matches the specification required and its installation is done as per the standard manufacturer’s recommendation. The performance of the exhaust fan be determined prior to its installation.

Question 6:

Kindly provide us with the model number and serial number of all the existing exhaust fans including their types (direct drive/belt driven/ in-line/ roof), electrical data. Without which manufacturers cannot provide us with their fan selection data or quotes.

Consulate Answer:

Refer answer to question no 1 and 2.

Question 7:

Does the building smoke control system tied to these exhaust fans? If so, are they functional currently and will the contractor be responsible for any of these testing after replacement of these identified fans?

The scope involves only supply and installation of exhaust fan and involved in connecting with smoke control system.

Question 8:

Same with the BMS. Is there any part of scope in BMS that we will need to consider after fan replacement?

Consulate Answer: Not to be considered

Question 9:

As per site visit, there were few places mentioned as critical area (3rd floor area, port 1 area & ladies washroom area, etc.). Kindly advise how the works shall be performed in those critical areas.

Consulate Answer:

Post facility will coordinate for getting permission on the installation as per the schedule.

Question 10:

Will the construction phase be performed continuously from start to finish? Or should the contractor anticipate stoppage of work in between due to scheduling with tenants by Post?

Consulate Answer:

Vendor can anticipate stoppage in between as installation is to be carried depending on the access availability.

Question 11:

Please advise whether the disposal of existing exhaust fans is in contractor scope?

Consulate Answer:

No, however the exhaust fans to be moved to its designated location as directed by facility team.

Question 12:

Kindly let us know whether the work can be performed on weekends.

Weekend work on Saturday will be permitted

Question 13:

Please extend deadline to RFQ submittal by another one (1) week as we need more time for supplier to review after receiving responses to these bid questions.

Unfortunately, we are unable to extend the quote submission deadline.