Supply and delivery of printer toner cartridges in Rome, Italy.
Closed Solicitation Posted
- Solicitation number
- 191T7026Q0006
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 325992 Photographic Film, Paper, Plate, Chemical, and Copy Toner Manufacturing
- PSC
- 7510 Office Supplies
- Place of performance
- Roma 00187 Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through the Embassy of the United States in Rome, Italy, is soliciting quotations for the supply and delivery of genuine original equipment manufacturer (OEM) printer toner cartridges to support approximately 180 printers at the Embassy facility. This is an unrestricted solicitation (RFQ 191T7026Q0006) available to all responsible sources, with quotations due electronically by February 23, 2026, at 12:00 noon local time to RomeGSO-Offers@state.gov. Key contract requirements include maintaining a warehouse within two hours' drive of the Embassy, delivering cartridges within three business days of order receipt, providing genuine OEM cartridges only (non-OEM or Chinese-made alternatives are not acceptable), and obtaining necessary Italian business authorizations including a valid Italian Company Registration Report. Evaluation will be based on technical acceptability (past performance and experience with OEM certification preference), responsibility criteria per FAR 9.1 (including financial resources, performance capability, business integrity, and necessary skills and equipment), and compliance with all applicable federal acquisition regulations. All prospective offerors must be registered in the System for Award Management (SAM) prior to proposal submission, and electronic submissions are limited to 25MB per email and must be in MS Office, PDF, or ZIP formats only.
This is an unrestricted solicitation with no set-aside designations, and no incumbent contractor information is identified in the solicitation documents. The Government intends to award one or more firm fixed-price Blanket Purchase Agreements (BPAs) based on initial offers without discussion, unless deemed necessary, with an estimated ceiling value of $180,000 (or equivalent in Euros). The BPA performance period is one year with no single purchase order exceeding $10,000, and the contractor must consolidate all deliveries to a single address at Via Sallustiana, 49, Rome 00187, Italy. The pricing list template identifies 51 line items representing various toner cartridge models with estimated quantities to service the 180 printers, with all pricing to be submitted in Euros and invoiced in local currency. Payment will be made in Euros, and the U.S. Embassy holds a tax exemption certificate, requiring contractors to exclude Value Added Tax (VAT) from invoices.
Notice text
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Rome, Italy will launch the solicitation on the SAM.gov website when it is available.
The solicitation covers the supply and delivery of printer toner cartridges that are in use at the US Embassy in Rome, Italy.
The estimated quantity shall service up to 180 printers. All responsible sources may submit a proposal, which will be considered. The Government may award the agreement based on the initial offer without discussion. The resultant agreement will be a firm fixed price type of BPA Agreement. All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers - 191T7026Q0006.pdf | ||
| Cover Letter 191T7026Q0006 - Signed.pdf | ||
| SF-1449 - 191T7026Q0006.rtf | RTF text file | |
| RFQ - 191T7026Q0006 - Supply and delivery of printer toner cartridges.docx | DOCX document | |
| Attachment 1 - Pricing List.xlsx | XLSX spreadsheet | |
| Attachment 2 - Work Requirements.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Supply and delivery of printer toner cartridges in Rome, Italy. | Pre-Solicitation |
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