Studio Camera Upgrade
Closed Solicitation Posted
- Solicitation number
- ROPA-25-00015
- Agency
- Office of Procurement Operations Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- Place of performance
- Capitol Heights, Maryland, United States
- Points of contact
-
- Karen Ma karen.ma@hq.dhs.gov (202) 796-5984
- Bjorn Miller bjorn.miller@hq.dhs.gov (202) 853-6894
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Homeland Security Office of Public Affairs is seeking to procure studio broadcast camera equipment through solicitation ROPA-25-00015 to upgrade their multimedia capabilities for sharing critical information with the American public and media. The procurement requires specific Sony equipment including three Sony HXC-FZ90 4K HDR Studio Cameras with 20x zoom lenses, one Sony Camera Control Unit, three 4K upgrade licenses, and one Camplex SMPTE hybrid fiber cable. The contract will be structured as a Firm-Fixed-Price arrangement with a performance period of 60 calendar days from award, requiring equipment delivery within 30 calendar days. The evaluation process follows a best value tradeoff analysis with three factors: Technical Requirements (Pass/Fail, most important), Delivery (less important than Price), and Price, with the government conducting price analysis by comparing quotations against their Independent Government Cost Estimate. Questions were due by 10 AM ET on August 8, 2025, with final quotations due by 10 AM ET on August 15, 2025, and an Amendment 1 was issued on August 8 to address vendor inquiries and update solicitation documents.
This procurement is designated as a total small business set-aside under NAICS code 334310 (Audio and Video Equipment Manufacturing) with a size standard of 750 employees. While no specific award value is disclosed in the public documents, the solicitation includes a sole source justification indicating the government's preference for the specified Sony and Camplex products due to existing staff training and operational familiarity. The contract requires delivery of eight total items to the DHS Office of Public Affairs facility located at 1100 Hampton Park Boulevard in Capitol Heights, Maryland 20743. The procurement emphasizes that this is an equipment supply and delivery contract without requiring labor or site visits, and quotations must remain valid for a minimum of 60 days. The equipment upgrade is intended to enhance DHS's ability to combat misinformation and improve high-quality media transmission capabilities for field communications and live streaming operations.
Notice text
2 versions
Update #2 · Latest ·
The Department of Homeland Security (DHS), Office of Public Affairs (OPA), has a requirement to obtain Studio Camera Upgrade. Interested parties are hereby invited to read and respond to the attached combined synopsis/solicitation.
Amendment 1 is posted on 8/8/2025 to respond to quoters' questions and to provide updated solicitation documents.
Update #1 ·
The Department of Homeland Security (DHS), Office of Public Affairs (OPA), has a requirement to obtain Studio Camera Upgrade. Interested parties are hereby invited to read and respond to the attached combined synopsis/solicitation.
Attachments
| File | Type | Posted |
|---|---|---|
| 3013.106-1(b)(1) Sole Source Justification 8.4.25 ROPA-25-00015 [Redacted].pdf | ||
| ROPA-25-00015 Amendment 1 Q_As 08082025.xlsx | XLSX spreadsheet | |
| ROPA-25-00015 Amendment 1 Attachment I (Statement of Work) 08082025.pdf | ||
| ROPA-25-00015 Amendment 1 Attachment III (Price Quote) 08082025.xlsx | XLSX spreadsheet | |
| ROPA-25-00015 Amendment 1 Attachment I (Statement of Work) 08082025.doc | DOC document | |
| ROPA-25-00015 Attachment I (Statement of Work).pdf | ||
| ROPA-25-00015 Attachment IV (Instructions to Quoters).pdf | ||
| ROPA-25-00015 Attachment III (Price Quote).xlsx | XLSX spreadsheet | |
| ROPA-25-00015 Attachment II (Provisions and Clauses).pdf | ||
| ROPA-25-00015 Combined Synopsis Solicitation.pdf |
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