ROPA-25-00015 Attachment I (Statement of Work).pdf

Updated 6/3/2025

DEPARTMENT OF HOMELAND SECURITY (DHS)

STATEMENT OF WORK (SOW)

FOR

STUDIO CAMERA UPGRADE

REQUEST FOR QUOTE (RFQ) ROPA-25-00015

1.0 GENERAL

1.1 BACKGROUND

The Department of Homeland Security (DHS) Headquarters (HQ) Office of Public Affairs (OPA) maintains visibility regarding public and internal communications;

coordinates routine and special communications; ensures accurate, useful, timely, synchronized, targeted communication; and provides continuous messaging to meet the needs of America’s Homeland Security. The office also serves as an advisor to the Secretary of Homeland Security, as well as program and support offices, on decision-making, development, and maintenance of policies and programs to ensure that activities are responsive to stakeholder, media, congressional and other audiences.

The Office of Public Affairs is also responsible for the effective dissemination of accurate information to the public concerning DHS programs, missions and goals for homeland security management. It provides messaging through traditional and new digital outreach methods (including social media) ensuring timely and accurate information. DHS HQ OPA engages directly with Agencies and Components of the Department of Homeland Security and the White House to coordinate and implement strategic messaging to stakeholders during times of crisis and day-to-day operations.

The Office of Public Affairs requires Studio Broadcast Camera equipment to enhance DHS HQ ability to share critical information with the American public and the media.

1.2 SCOPE

The contractor shall provide the required Studio Broadcast Camera equipment based on the description, model and quantity listed in the solicitation. The contractor will provide an inclusive list containing the item name, model, serial number, quantities, and cost for all requisite equipment for the purpose of inventory control.

1.3 OBJECTIVE

Establish an orderto acquire updated Studio Broadcast Camera equipment for the Office of Public Affairs.

file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 The Contractor shall provide all of the following Studio Broadcast Camera equipment at the stated quantities:

Item Description Part Number/ ID Number Quantity

Sony HXC-FZ90 4K HDR Studio Camera with 20x Zoom Lens and 7.4" Viewfinder, Neutrik Connector HXC-FZ90SL 3

Sony HXCU-FZ90 4K/HD Camera Control Unit HXCU-FZ90L 1 Sony 4K Upgrade License for HXC-FZ90 Camera (Permanent) HZC-UHD9 3

Camplex SMPTE Hybrid FMW/PUW LEMO Belden Indoor Fiber Cable (50 ft) HF-FMWPUW-R-0500 1

3.0 OTHER APPLICABLE CONDITIONS

3.1 SECURITY

Contractor access to Sensitive But Unclassified Information is required under this SOW.

Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

3.2 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 60 calendar days from the date of award.

3.3 PLACE OF DELIVERY

Department of Homeland Security-OPA Attn: Schantell Frayer 1100 Hampton Park Blvd, Mailstop 0470 Capitol Heights, MD 20743

3.4 SECTION 508 COMPLIANCE

Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L.

105-220 under Title IV (Rehabilitation Act Amendments of 1998) all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

http://www.access-board.gov/ http://www.section508.gov/

4.0 GOVERNMENT TERMS & DEFINITIONS

4.1 COR – Contracting Officer’s Representative

4.2 DHS − Department of Homeland Security

4.3 OPA − Office of Public Affairs

4.4 HQ − Headquarters

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide all necessary information, data and documents to the Contractor for work required under this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 6.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 30 business days to review deliverables and make comments. The Contractor shall have 30 business days to make corrections and redeliver.

8.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates.

ITEM SOW

REFERENCE DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 4.2 Final Equipment Delivery 30 calendar days after award

N/A

9.0 Inovicing Terms

Invoices shall be prepared in accordance with FAR 52.212-4. In addition to invoice preparation as required by the FAR, the Contractor’s invoice shall include the following information:

1) Name and address of the contractor.

2) Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

3) Contract number and period of performance or other authorization for supplies delivered or services performed (including order number and contract line-item number).

4) Description (the associated CLIN, dollar amount invoiced, and service completed). All invoices shall include the current amount billed along with a cumulative amount billed and remaining balance.

5) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Any other information or documentation required by the Contract (e.g., evidence of shipment)

6) Name and address of contractor official to whom payment is to be sent (must be the same as that in www.sam.gov).

7) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

8) Electronic funds transfer (EFT) banking information.

The Contractor shall submit the invoice electronically to the address below:

E-mail: InvoiceMGT.Consolidation@ice.dhs.gov

The Contractor shall simultaneously provide an electronic copy of the invoice to the following individuals at the email addresses below:

1) ATTN: Office of Procurement Operations/Charnelle Brown (CO)

E-mail: Charnelle.Brown@hq.dhs.gov

2) ATTN: Office of Procurement Operations/Karen Ma (CS)

E-mail: Karen.Ma@hq.dhs.gov

3) ATTN: TBD (COR)

E-mail: TBD mailto:InvoiceMGT.Consolidation@ice.dhs.gov mailto:Charnelle.Brown@hq.dhs.gov mailto:Karen.Ma@hq.dhs.gov