Spiritual Fitness Retreat
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA301625Q0185
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Jbsa Ft Sam Houston, Texas, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command through Joint Base San Antonio (JBSA) is soliciting non-personal services for a Spiritual Fitness retreat for Active-Duty personnel and their spouses scheduled for September 21-23, 2025. The government requires a hotel/resort facility in the Hill Country Marble Falls, Texas area capable of providing 40 rooms in various configurations, conference facilities for 55 attendees with round table seating for 7-8 people, catered buffet meals throughout the event, beverage service bundles, and access to recreational amenities. The solicitation specifies extensive requirements including complimentary Wi-Fi, access to Lake LBJ, outdoor activity areas, multiple on-site restaurants, tennis/pickleball courts, nature trails, fire pits, and various recreational activities. The contract will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria and awarded as a firm fixed price arrangement. Questions were due August 12, 2025 at 0800 CDT, with quotes due August 18, 2025 at 0800 CDT to Contract Specialist Dionne Harris and Contracting Officer Gary Beck.
While the original opportunity description indicated no set-aside, the solicitation document reveals this is actually a total small business set-aside for women-owned small businesses (WOSB). No incumbent contractors are identified in the documentation, and no specific award values or budget ranges are disclosed. The retreat will accommodate 55 participants requiring services over a three-day period from September 21-23, 2025, with conference room availability from 1000 hours on September 21 through 1200 hours on September 23. The contractor must provide dedicated staff support for troubleshooting issues and ensure free self-parking for all participants. Performance will take place at a facility in the Hill Country near Marble Falls, Texas, with specific requirements for lake access and comprehensive recreational amenities to support the spiritual fitness objectives of the retreat.
Notice text
2 versions
Update #2 · Latest ·
8/15/2025:Posted questions and answers 1-3.
Joint Base San Antonio (JBSA), Texas, has a requirement for non-personal services for a Spiritual Fitness retreat 21-23 September 2025. This retreat is for the Active-Duty personnel and their spouses (if applicable). They seek an offsite hotel/resort facility that can host a retreat with the intent of assisting with building Spiritual Fitness. Requesting A.) 40 rooms in any combination of king or 2 double beds for single or double occupancy, B.) all day access for attending members to hotel/resort restaurants and entertainment, C.) a conference room for an adult training workshop for 55 people with round tables that seat 7-8 people per table with complimentary wi-fi D.) catered buffet meals for 55 individuals beginning with lunch and dinner Sunday, 21 September 2025 through breakfast on 23 September 2025 large enough to feed all guests and provide guests with the option to go back for more E.) beverage bundles during conference time. Bundles include coffee and hot tea(morning), unsweet and sweet iced tea and lemonade in afternoon. F.) Provide free self-parking for participants and team members. and G.) Staff member to trouble shoot any issues that arise during the event.
Update #1 ·
Joint Base San Antonio (JBSA), Texas, has a requirement for non-personal services for a Spiritual Fitness retreat 21-23 September 2025. This retreat is for the Active-Duty personnel and their spouses (if applicable). They seek an offsite hotel/resort facility that can host a retreat with the intent of assisting with building Spiritual Fitness. Requesting A.) 40 rooms in any combination of king or 2 double beds for single or double occupancy, B.) all day access for attending members to hotel/resort restaurants and entertainment, C.) a conference room for an adult training workshop for 55 people with round tables that seat 7-8 people per table with complimentary wi-fi D.) catered buffet meals for 55 individuals beginning with lunch and dinner Sunday, 21 September 2025 through breakfast on 23 September 2025 large enough to feed all guests and provide guests with the option to go back for more E.) beverage bundles during conference time. Bundles include coffee and hot tea(morning), unsweet and sweet iced tea and lemonade in afternoon. F.) Provide free self-parking for participants and team members. and G.) Staff member to trouble shoot any issues that arise during the event.
Files
| File | Type | Posted |
|---|---|---|
| FA301625Q0185 Questions and Answers 1-3.pdf | ||
| Performance Work Statement.pdf | ||
| Solicitation - FA301625Q0185.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Spiritual Fitness Retreat | Award Notice | |
| This notice | Solicitation |
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