Performance Work Statement.pdf
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- Attached to
- Spiritual Fitness Retreat
- Solicitation number
- FA301625Q0185
About this file
This is a Performance Work Statement (PWS) for a Spiritual Fitness Retreat issued by the 502 ABW chapel team at Joint Base San Antonio (JBSA), Texas, dated June 17, 2025. The contractor must provide a hotel/resort facility in the Hill Country Marble Falls, Texas area to host a retreat for Active Duty personnel and their spouses from September 21-23, 2025. Required services include 40 rooms (king or double beds), all-day access to hotel restaurants and entertainment, one conference room for 55 people with round tables seating 7-8 persons, complimentary Wi-Fi, and a dedicated staff member for troubleshooting.
The contractor must provide catered buffet meals for 55 individuals starting with lunch and dinner on September 21 through breakfast on September 23, along with beverage bundles including coffee, tea, iced tea, and lemonade during conference times. Additional requirements include free self-parking, waived resort fees, and specific amenities such as miniature golf, tennis/pickleball courts, pontoon/kayaks, nature trails, fire pits, multiple on-site restaurants, and optional self-pay activities like golf, horseback riding, and spa services. The conference room must be available from 1000 hours on September 21 through 1200 hours on September 23, with specific meal times scheduled throughout the retreat. The facility must have access to Lake LBJ and outdoor areas for small gatherings.
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Other files
| File | Type | Posted |
|---|---|---|
| FA301625Q0185 Questions and Answers 1-3.pdf | ||
| Solicitation - FA301625Q0185.pdf |
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Text version
PERFORMANCE WORK STATEMENT (PWS) FOR
Spiritual Fitness Retreat 21-23 September 2025
17 June 2025
1. Background. The 502 ABW chapel team assigned to Joint Base San Antonio (JBSA), Texas, has a requirement for non-personal services for a Spiritual Fitness retreat for a Active Duty and their spouses if applicable. They seek an offsite hotel/resort facility that can host a retreat with the intent to assist with building Spiritual Fitness.
2. Contractor Tasks. Contractor/resort shall provide the following:
A. 40 rooms in any combination of king or 2 double beds for single or double occupancy.
B. All day access for attending members to hotel/resort restaurants and entertainment
C. Conference rooms for an adult training workshop for 55 people with round tables that seat 7- 8 people per table with complimentary wi-fi.
D. Provide staff member to trouble shoot any issues that arise during the event.
E. Provide catered buffet meals for 55 individuals beginning with lunch and dinner Sunday, 21 September 2025 through breakfast on 23 September 2025 large enough to feed all guests and provide guests with the option to go back for more.
F. Provide beverage bundles during conference time. Bundles include coffee and hot tea(morning), unsweet and sweet iced tea and lemonade in afternoon.
G. Other requirements:
1. Provide free self-parking for participants and team members.
2. Waive resort fee.
3. Retreat Details
A. Location of Retreat: Hill Country in the Marble Falls TX area.
B. Inclusive Dates of Retreat (enter check-in and check-out dates): 21-23 September 2025 C. Number of Conference Rooms Needed: 1 D. Date/Time Conference Room(s) is/are Needed: 1000, 21 September 2025– 1200 23 September 2025 E. Conference Room(s) Set-up Requirements): round tables that seat 7-8 and chairs for 60 persons F. Dates/Times for meals: 1130, 21 September Lunch, 1700 21 September Dinner, 0800, 22 September 2025, 1230, 22 September 2025, 1800, 22 September 2025; 0830, 23 September 2025 breakfast G. Specific Requirements for Hotel/Resort (i.e. must include activities/amenities/entertainment, etc. – complimentary Wi-Fi throughout hotel and event space, in-room coffee/tea/water, miniature golf/putting course, outdoor area for small gatherings, tennis/pickleball courts, pontoon/kayaks, within the vicinity of the Hill Country in Marble Falls TX area and access to Lake LBJ Nature trails and fire pits on site. Multiple restaurants on site. Golf, Horse-backing riding, and spa available for individuals to schedule and self-pay for their chosen activities.
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