Spectralis optical coherence tomography (OCT) eye imaging equipment
Closed Solicitation Posted
- Solicitation number
- RFQ-NIAID-25-7274360
- Agency
-
National Institute of Allergy and Infectious Diseases
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- Bethesda, Maryland 20892, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Allergy and Infectious Diseases (NIAID) at the National Institutes of Health is procuring a SPECTRALIS Optical Coherence Tomography (OCT) eye imaging system from Heidelberg Engineering for use at the Visual Function Core facility at the National Eye Institute. The acquisition includes one Spectralis Tracking OCT System with MultiColor, one OCT Angiography system, one HEYEX 2 Software Platform, along with vendor responsibilities for assembly, installation at NIH, connection to the NEI data server, user training, and a one-year warranty. This procurement is being conducted under Simplified Acquisition Procedures using FAR Part 13, with the solicitation serving as both synopsis and request for quotes under RFQ-NIAID-25-7274360. The acquisition features a brand name restriction justified by the Spectralis instrument's unique capabilities including active eye tracking, AutoRescan features, noise reduction technology, and multiple imaging modes required for research continuity. Amendment #1 was posted on September 22, 2025, providing clarification that the serial number for a trade-in component is 6640, while the proposal submission deadline remains September 25, 2025 at 3:00 PM EST.
This opportunity is designated as a total small business set-aside under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) with a size standard of 1,000 employees. The justification document indicates this is structured as a sole-source procurement to Heidelberg Engineering, emphasizing the need for brand continuity in ongoing research experiments and data comparability requirements. The equipment will be installed and operated at the NIH campus in Bethesda, Maryland, specifically supporting the Visual Function Core facility that serves researchers from NEI and other institutes across the NIH campus. The procurement involves a trade-in of existing equipment as part of the acquisition structure, though specific contract values or budget ranges are not disclosed in the available documentation. Offerors must maintain active registration in the System for Award Management (SAM) database throughout the contract lifecycle from award through final payment.
Notice text
2 versions
Update #2 · Latest ·
Amendment #1 is posted 9/22/2025. Please see Amendment #1 in the attachments.
This notice is a Combined Synopsis/Solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-7274360 and the solicitation is issued as a Request for Quotes (RFQ).
This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05 August 7, 2025.
The North American Industry Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing, with a size standard of 1,000 employees. The requirement is being competed with a brand name restriction, and with a small business set-aside.
By submission of a quote, the Offeror acknowledges the requirement that a prospective awardee shall be registered and viewable in the System for Award Management (SAM) database prior to award, during performance, and through final payment resulting from this solicitation (www.sam.gov).
Description of Need/Bill of Materials:
Eye imaging (including fundus and Optical Coherence Tomography image) provides non-invasive approach to view and exam structure and integrity of the eye. This approach is widely used in eye clinic and vision research labs for study structure and function of the eye. The Visual Function Core (VFC) facility at the National Eye Institute (NEI) has been using eye imaging by many researchers, both within NEI and other ICs on the NIH campus, on a number of research projects with a variety of animal models. The current eye imaging equipment is getting old and servicing the equipment will no longer be available and efficient for the VFC.
The VFC has a Brand Name requirement for the below:
Part#, Manufacturer, Description of item, Quantity, Unit of Measure
- 0226-HRAOCT2-MC, Heidelberg Engineering, Spectralis Tracking OCT System - HRA+OCT w/OCT2-MultiColor, 1 each
- 88025A, Heidelberg Engineering, OCT Angiography, OCTA SHIFT (85 & 125 kHz),1 each
- HEYEX2, Heidelberg Engineering, HEYEX 2 Software Platform, 1 each
- TRADE-IN 0260-042, Heidelberg Engineering, HRAOCT+OCT - SN 4501 or higher, 1 each
Vendor will also be responsible for the services below:
1. Assemble and install the instrument at the NIH-designated location.
2. Connect the instrument to data server at NEI in coordination with NEI IT Team.
3. Provide training for using the instrument to NEI users.
4. Warranty the instrument for one year.
Delivery: As soon as possible after receipt and acceptance of award.
Place of Performance:
NIH, 10 Center Drive, Bldg 10, Bethesda, MD 20892, United States.
FOB: Destination
The government intends to award a firm-fixed-price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein.
NIAID will evaluate quotes to determine the best value to the government. NIAID will make that determination based on technical acceptability, price, and delivery schedule. NIAID will evaluate price and delivery schedule only for those quotes which are rated as technically acceptable. In the event quotes are evaluated as technically equal, price and delivery schedule will become major considerations in selecting the successful Quoter.
Failure to furnish a full and complete quote as instructed will result in the Quoter’s response being considered non-responsive and will therefore be eliminated from further consideration and award. Each response must clearly indicate the capability of the vendor to meet all specifications and requirements. The Government will evaluate only those quotes that fully meet the requirements as outlined above and respond to the solicitation instructions and requirements.
By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:
The following FAR provisions apply to this acquisition:
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)
FAR 52.212-1 Instructions to Offerors Commercial Items (Sep 2023)
FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (May 2024)
Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)
FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (Jan 2017)
The following FAR contract clauses apply to this acquisition:
FAR 52.212-4 Contract Terms and Conditions Commercial Items (Nov 2023)
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Nov 2023)
*The applicable subparagraphs of FAR 52.212-5 are included in the attachment to this posting.
FAR 52.203-19 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Jan 2017)
FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)
HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015)
52.252-2 -- Clauses Incorporated by Reference. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/
By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).
Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.
Offers or questions may be emailed to Mr. Addison Miller at addison.miller@nih.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All responsible sources may submit an offer that will be considered by this Agency.
Amendment #1 is posted 9/22/2025. Please see Amendment #1 in the attachments.
Update #1 ·
This notice is a Combined Synopsis/Solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-7274360 and the solicitation is issued as a Request for Quotes (RFQ).
This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05 August 7, 2025.
The North American Industry Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing, with a size standard of 1,000 employees. The requirement is being competed with a brand name restriction, and with a small business set-aside.
By submission of a quote, the Offeror acknowledges the requirement that a prospective awardee shall be registered and viewable in the System for Award Management (SAM) database prior to award, during performance, and through final payment resulting from this solicitation (www.sam.gov).
Description of Need/Bill of Materials:
Eye imaging (including fundus and Optical Coherence Tomography image) provides non-invasive approach to view and exam structure and integrity of the eye. This approach is widely used in eye clinic and vision research labs for study structure and function of the eye. The Visual Function Core (VFC) facility at the National Eye Institute (NEI) has been using eye imaging by many researchers, both within NEI and other ICs on the NIH campus, on a number of research projects with a variety of animal models. The current eye imaging equipment is getting old and servicing the equipment will no longer be available and efficient for the VFC.
The VFC has a Brand Name requirement for the below:
Part#, Manufacturer, Description of item, Quantity, Unit of Measure
- 0226-HRAOCT2-MC, Heidelberg Engineering, Spectralis Tracking OCT System - HRA+OCT w/OCT2-MultiColor, 1 each
- 88025A, Heidelberg Engineering, OCT Angiography, OCTA SHIFT (85 & 125 kHz),1 each
- HEYEX2, Heidelberg Engineering, HEYEX 2 Software Platform, 1 each
- TRADE-IN 0260-042, Heidelberg Engineering, HRAOCT+OCT - SN 4501 or higher, 1 each
Vendor will also be responsible for the services below:
1. Assemble and install the instrument at the NIH-designated location.
2. Connect the instrument to data server at NEI in coordination with NEI IT Team.
3. Provide training for using the instrument to NEI users.
4. Warranty the instrument for one year.
Delivery: As soon as possible after receipt and acceptance of award.
Place of Performance:
NIH, 10 Center Drive, Bldg 10, Bethesda, MD 20892, United States.
FOB: Destination
The government intends to award a firm-fixed-price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein.
NIAID will evaluate quotes to determine the best value to the government. NIAID will make that determination based on technical acceptability, price, and delivery schedule. NIAID will evaluate price and delivery schedule only for those quotes which are rated as technically acceptable. In the event quotes are evaluated as technically equal, price and delivery schedule will become major considerations in selecting the successful Quoter.
Failure to furnish a full and complete quote as instructed will result in the Quoter’s response being considered non-responsive and will therefore be eliminated from further consideration and award. Each response must clearly indicate the capability of the vendor to meet all specifications and requirements. The Government will evaluate only those quotes that fully meet the requirements as outlined above and respond to the solicitation instructions and requirements.
By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:
The following FAR provisions apply to this acquisition:
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)
FAR 52.212-1 Instructions to Offerors Commercial Items (Sep 2023)
FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (May 2024)
Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)
FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (Jan 2017)
The following FAR contract clauses apply to this acquisition:
FAR 52.212-4 Contract Terms and Conditions Commercial Items (Nov 2023)
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Nov 2023)
*The applicable subparagraphs of FAR 52.212-5 are included in the attachment to this posting.
FAR 52.203-19 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Jan 2017)
FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)
HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015)
52.252-2 -- Clauses Incorporated by Reference. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/
By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).
Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.
Offers or questions may be emailed to Mr. Addison Miller at addison.miller@nih.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All responsible sources may submit an offer that will be considered by this Agency.
Files
| File | Type | Posted |
|---|---|---|
| Amendment 1 - RFQ-NIAID-25-7274360.pdf | ||
| 7274360 - JA - FE.pdf | ||
| FAR 52.215-5 Supplies - 7274360 .docx | DOCX document |
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