Spare Parts for Generators
Closed Solicitation Posted
- Solicitation number
- 19MJ1925Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 423610 Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers
- Place of performance
- Podgorica Podgorica 81000 Montenegro
- Points of contact
-
- Karl Lohse podgoricasolicitations@state.gov +38220418500
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy in Podgorica, Montenegro is seeking spare parts for generators through Request for Quotations (RFQ) 19MJ1925Q0009. The procurement involves 40 specific generator components including alternators, electric starting motors, control groups, water temperature regulators, hoses, filters, sensors, and other mechanical parts, all of which must be new, original manufacturer parts primarily from Caterpillar. Offerors must be registered in the System for Award Management (SAM) database and submit complete electronic quotations in PDF format to PodgoricaSolicitations@state.gov. The contract will be awarded to the lowest-priced, technically acceptable offeror using a firm-fixed price structure. Questions regarding the solicitation must be submitted by 16:00 CEST on July 7, 2025, with quotations due by 16:00 CEST on July 17, 2025, and no partial quotes will be accepted.
This procurement does not utilize any set-aside designations and is open to all qualified contractors. The estimated value is approximately $30,000 based on the sole source justification documentation, though no specific incumbent contractor is identified in the materials. The spare parts are required for emergency backup generators located in the New Office Building and Utility Building 2 at the U.S. Embassy in Podgorica, Montenegro. All items must be delivered within 90 days of contract award to the embassy's address, with shipping requirements specifying FOB destination door-to-door (DDP) terms and delivery to a warehouse at Vranjske Njive bb. The procurement emphasizes brand-specific Caterpillar parts due to compatibility requirements, proprietary technology considerations, and warranty maintenance for the existing generator systems.
Notice text
Enclosed is the Request for Quotations (RFQ) for Spare Parts for Generators. If you would like to submit a quotation, follow the instructions at the bottom of the RFQ document. Please send the complete documentation requested in the RFQ document, as well as the completed SF-18 form.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by 16:00h (CEST) on July 17th, 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to PodgoricaSolicitations@state.gov. It is important to make sure the submission is made in specific format; in Adobe Acrobat (pdf) file format.
Direct any questions regarding this solicitation in writing and in English exclusively to email PodgoricaSolicitations@state.gov by 16:00h (CEST) on July 7th, 2025. Questions will not be accepted after this time.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov at the moment their offer/proposal is submitted, as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
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