Sole Brand Justification Generators.pdf
PDF 232 KB Posted
- Attached to
- Spare Parts for Generators
- Solicitation number
- 19MJ1925Q0009
- Issued by
-
Department of State
About this file
This document is a Single Source Justification for the U.S. Embassy in Podgorica, Montenegro, seeking to purchase approximately $30,000 worth of Caterpillar generator spare parts. The procurement includes 30 specific Caterpillar parts such as alternators, electric starting motors, sensors, hoses, filters, and other critical components for emergency backup generators located in the New Office Building and Utility Building 2.
The justification emphasizes brand-specific requirements, highlighting that only Caterpillar parts can seamlessly integrate with existing generators due to compatibility, proprietary technology, and warranty considerations. The procurement is being conducted under Federal Acquisition Regulation (FAR) 13.106-1(b)(1) with a brand-name justification, noting that while multiple vendors can supply the parts, only Caterpillar parts meet the precise specifications and will maintain the existing system's warranty and functionality. The document is signed by Bradley Rollans (Facility Manager) and Marisa MacIsaac (Contracting Officer) with a date of June 13, 2025.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Q and A 19MJ1925Q0009.pdf | ||
| Combined synopsis solicitation 19MJ1925Q0009.pdf | ||
| PO_OverseasCI (modified March 2025).pdf | ||
| SF-18 19MJ1925Q0009.pdf |
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Text version
SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION
THRESHOLD
SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY
Department of State Contracting Activity
☐ Office of Acquisitions Management
☐ Foreign Service Institute
☐ Office of Foreign Missions
☐ U.S. Mission to the United Nations ☒ Overseas Post – Podgorica, Montenegro
Requiring Activity Sole brand purchase of spare parts for Embassy emergency backup generators.
SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED
Approval is requested to award on a sole brand basis to provide spare parts for Embassy Emergency Backup generators spare parts order for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.
SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS
The requirement is to provide sole brand purchase for generators spare parts for the U.S. Embassy in
Podgorica, Montenegro. The estimated value for the entire spare parts order is $30,000. These spare parts must be from a sole brand as only that brand is interoperable with our existing installed equipment. Only
Original Equipment Manufacturer parts can be integrated into our existing generators. There is only a requirement that the brand noted is the brand ordered and there is no requirement that this is a sole source request as these spare parts can be purchased from the various vendors.
Caterpillar Part Number 5N-5692: Alternator GP-Charging
Caterpillar Part Number 349-6530: 24 Volt Electric Starting Motor
Caterpillar Part Number 478-7932: Control Group-Electronic
Caterpillar Part Number 247-7133: Fuel Cap
Caterpillar Part Number 196-2237: 240 volts Water Heater Element
Caterpillar Part Number 302-7411: 25.4mm Inner Diameter Bulk Hose
Caterpillar Part Number 306-5412: 101.6mm Inner Diameter Radiator Hose
Caterpillar Part Number 264-7111: 63.5mm Inner Diameter Radiator Black Hose
Caterpillar Part Number 264-7112: 76.2mm Inner Diameter Radiator Black Hose
Caterpillar Part Number 8N-2807: 88.9mm Inner Diameter Radiator Hump Hose
Caterpillar Part Number 256-2058: 76.2mm Inner Diameter Straight Radiator Hose
Caterpillar Part Number 456-8508: High Temperature Fuel Hose Bulk
Caterpillar Part Number 4N-8216: Alternator V Belt
Caterpillar Part Number 352-5646: Engine and Fan Drive V Belt Set
Caterpillar Part Number 514-9017: Front Housing Install Gasket Kit
Caterpillar Part Number 20R-2814: Cat® C15/C18 Reman Water Pump
Caterpillar Part Number 279-9830: Variable Reluctance High Speed Sensor
Caterpillar Part Number 274-6719: 3-Pin Heavy-Duty 1135kPa Pressure Sensor
Caterpillar Part Number 2345012: Sensor GP-Temperature
Caterpillar Part Number 3009805: Sensor Speed
Caterpillar Part Number 3009804: Sensor Speed
Caterpillar Part Number 234-5013: Sensor GP-TE
Caterpillar Part Number 2490096: Sensor GP-Pressure
Caterpillar Part Number 2768548: Sensor GP-Pressure
Caterpillar Part Number 391-9015: Gauge AS-OL
Caterpillar Part Number 467-4168: EMCP 4.2 Part Kit
Caterpillar Part Number 467-1361: Excitation Module - EM10
Caterpillar Part Number 390-0788: 24 Volt Electric Starting Motor
Caterpillar Part Number 472-5367: 240V Coolant Heater
Caterpillar Part Number 6V-8843: 15.9mm Inner Diameter Bulk Hose
Caterpillar Part Number 326-1644: Fuel Water Separator
Caterpillar Part Number 1R-0762: Engine Fuel Filter
Caterpillar Part Number 1R-1808: Engine Oil Filter
Caterpillar Part Number 289-2348: Element Assembly
Caterpillar Part Number 486-5273: Coolant Hose
Caterpillar Part Number 486-5272: Coolant Hose
Caterpillar Part Number 10R-5406: Reman Water Pump
Caterpillar Part Number 2366221: Sensor GP-Speed
Caterpillar Part Number 2671402: Sensor GP-Pressure
Caterpillar Part Number 204-1555: Oil Level Gauge (Dipstick).
This will allow the Embassy to maintain critical assets-generators in the New Office Building and Utility
Building 2 and have in stock critical spare parts for the emergency response.
SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN
FULL AND OPEN COMPETITION
In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:
☐ Urgency
☐ Exclusive licensing agreements
☒ Brand-name
☐ Industrial mobilization
☐ Other
SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE
QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY
CITED
Rationale for brand name purchase of Caterpillar Spare parts for the Embassy Generators.
1.Introduction: U.S. Embassy in Podgorica requires the purchase of spare parts specifically for the Caterpillar.
2. Brand Name Justification:
2.1 Compatibility and Integration
• Seamless Integration: These spare parts are specifically designed to integrate with the existing generators, another manufacturer’s part simply won’t fit. Using parts from other brands may result in incompatibility issues, leading to system malfunctions.
• Proprietary Technology: Non-Caterpillar parts may not support or integrate at the existing generators, compromising the system's functionality.
2.2 Meeting the standards and specifications:
• Caterpillar parts are manufactured to meet the exact specifications and standards required by the State Department. Using alternative brands may result in subpar performance and increased risk of system failures due to the failure to meet the standards and specifications.
2.3 Warranty:
• Warranty Coverage: The use of non-Caterpillar parts will void active warranties on our systems. To maintain warranty coverage and ensure continued support from the contractor, it is essential to use genuine Caterpillar parts.
SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST
TO THE GOVERNMENT IS FAIR AND REASONABLE
By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.
SECTION 7. CERTIFICATIONS
All reviews and approvals should be completed in the order listed unless otherwise authorized or required.
REQUIREMENTS CERTIFICATION
I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.
Requirements Cognizance:
SIGNATURE:
Bradley Rollans Date Facility Manager
FAC, Podgorica
CONTRACTING OFFICER CERTIFICATION
I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.
SIGNATURE:
Marisa MacIsaac Date Contracting Officer GSO, Podgorica
06/13/2025 08:55 GMT
Rollans, Bradley (RollansB@state.gov)
06/13/2025 12:10 GMT
MacIsaac, Marisa (MacIsaacM@state.gov)
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