Combined synopsis solicitation 19MJ1925Q0009.pdf

Request for Quotations: 19MJ1925Q0009- Spare Parts for Generators

Date of issuance: June 26, 2025

Deadline for quotes: July 17, 2025, 4:00 PM (CEST)

Contracting Office Address: U.S. Embassy Podgorica, Dzona Dzeksona 2, 81000 Podgorica

The U.S. Embassy in Podgorica has a requirement for:

19MJ1925Q0009- SPARE PARTS FOR GENERATORS

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

The solicitation number is 19MJ1925Q0009 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect and are attached as a separate document to this solicitation.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in competitive range if there is a need to do so. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

I SCOPE OF WORK

1.1. General

A. Subsequent purchase order/contract will be a firm-fixed price type.

B. The prices listed below shall include all labor, materials, overhead, profit and transportation necessary to deliver the required items to the U.S. Embassy in Podgorica (postal code 81000), Montenegro.

C. The price shall not include any duties, taxes, levies, or VAT (PDV).

D. Offers must be valid for 45 days.

E. Items should be supplied with relevant manuals, necessary certifications, manufacturer warranty, and technical documentation.

1.2. Specifications

The quoted items must be New Equipment ONLY; NO used/previously owned, remanufactured or "gray market" items.

Please note that items listed in the table below must be of the listed brand, exact same models, warranty and other terms as stated. Please see attached Brand Name Justification.

Increase in quantities deviating from those specified in the Scope of Work are not permitted and any changes will be solely at the expense and responsibility of the contractor.

ITEM DESCRIPTION & MINIMUM TECHNICAL SPECIFICATIONS

No

Description of the requested item

Item minimum specifications in terms of quality, performance and/or the dimensions

Unit of mea sure

QTY

1 Alternator GP-Charging

Supply and delivery of Alternator GP-Charging

Original manufacturer part: Part #5N-5692 Voltage (volts): 24 Rated Output (amps): 45 Material: Alloy Aluminum Mount Type: SAE J180 Number of Poles: 14 Brush/Brushless: Brushless Marine Approved: No https://parts.cat.com/en/catcorp/5N-5692 pcs 1

24 Volt Electric Starting Motor

Supply and delivery of 24 Volt Electric Starting Motor

Original manufacturer part: Part # 349-6530 Voltage (volts): 24 Mount Circle (mm): 146.0 Material: Carbon Steel Electric Starting and/or Prelube: Electric Starting Pinion Pitch: 6/8 Mount Size (Nose Cone): SAE No. 3 Nose housing Pinion Teeth: 11/12 Marine Approved: Yes Current (Amps): 100 pcs 1 https://parts.cat.com/en/catcorp/5N-5692 https://parts.cat.com/en/catcorp/349-6530

Control Group-

Electronic

Supply and delivery of Control Group-Electronic

Original manufacturer part: Part #478-7932 Material: Alloy Aluminum https://parts.cat.com/en/catcorp/478-7932 pcs 1

Water

Temperature Regulator

Supply and delivery of Water Temperature Regulator

Original manufacturer part: Part # 247-7133 Length (in): 2.8 Material: Stainless Steel, Nitrile / NBR / HNBR / XNBR Rubber https://parts.cat.com/en/catcorp/247-7133 pcs 9

Water Heater

Element

Supply and delivery of Water Heater Element

Original manufacturer part: Part # 196-2237 Voltage: 240 V https://parts.cat.com/en/catcorp/196-2237 pcs 2

25.4mm Inner

Diameter Bulk Hose

Supply and delivery of 25.4mm Inner Diameter Bulk Hose

Original manufacturer part: Part #302-7411 Length: 2m Inside Diameter (in): 1 Dash Size (in): -16 Outside Diameter (in): 1.42 Working Pressure (kPa): 300 Operating Temperature: -55°C to 175°C Material: Rubber, Coolant Hose Hose, Other Hose Application: Engine Cooling System

SAE: SAE 20R3

Bulk Unit of Measure: CM https://parts.cat.com/en/catcorp/302-7411 pcs 1

101.6mm Inner

Diameter Radiator

Hoser

Supply and delivery of 101.6mm Inner Diameter Radiator Hose

Original manufacturer part: Part #306-5412 Inside Diameter (in): 4.00 Length (in): 4.72 Material: Silicone, Other Hose Type: Air Intake Hose https://parts.cat.com/en/catcorp/306-5412 pcs 5

8 63.5mm Inner

Supply and delivery of 63.5mm Inner Diameter Radiator Black Hose pcs 3 https://parts.cat.com/en/catcorp/349-6530 https://parts.cat.com/en/catcorp/478-7932 https://parts.cat.com/en/catcorp/247-7133 https://parts.cat.com/en/catcorp/196-2237 https://parts.cat.com/en/catcorp/302-7411 https://parts.cat.com/en/catcorp/306-5412

Diameter Radiator

Black Hose

Original manufacturer part: Part #264-7111 Inside Diameter (in): 2.50 Length (in): 4.92 Material: Silicone, Other Hose, Coolant Hose Hose Type: Coolant Hose https://parts.cat.com/en/catcorp/264-7111

76.2mm Inner

Diameter Radiator

Black Hose

Supply and delivery of 76.2mm Inner Diameter Radiator Black Hose

Original manufacturer part: Part #264-7112 Inside Diameter (in): 3.00 Length (in): 4.53 Material: Silicone, Coolant Hose Hose, Other Hose Type: Coolant Hose https://parts.cat.com/en/catcorp/264-7112 pcs 3

88.9mm Inner

Diameter Radiator

Hump Hose

Supply and delivery of 88.9mm Inner Diameter Radiator Hump Hose

Original manufacturer part: Part #8N-2807 Inside Diameter (in): 3.50 Length (in): 3.94 Material: Silicone, Plastic Plastic, Other Hose Type: Air Intake Hose https://parts.cat.com/en/catcorp/8N-2807 pcs 3

76.2mm

Inner Diameter Straight Radiator

Hose

Supply and delivery of 76.2mm Inner Diameter Straight Radiator Hose

Original manufacturer part: Part #256-2058 Inside Diameter (in): 3.00 Length (in): 4.92 Material: Silicone, Other Hose Type: Air Intake Hose https://parts.cat.com/en/catcorp/256-2058 pcs

High Temperature

Fuel Hose Bulk

Supply and delivery of High Temperature Fuel Hose Bulk

Original manufacturer part: Part #456-8508 Inside Diameter (in): 0.31 Dash Size (in): -5 Outside Diameter (in): 0.62 Working Pressure (kPa): 2800 Operating Temperature: -40°C to 135°C Material: Rubber, Other Hose Application: Petroleum Based Fluids pcs 1 https://parts.cat.com/en/catcorp/264-7111 https://parts.cat.com/en/catcorp/264-7112 https://parts.cat.com/en/catcorp/8N-2807 https://parts.cat.com/en/catcorp/256-2058

SAE: SAE 100R6

Bulk Unit of Measure: CM https://parts.cat.com/en/catcorp/456-8508

13 Alternator V Belt

Supply and delivery of Alternator V Belt

Original manufacturer part: Part #4N-8216 Weight (lb): 0.67 Belt Length (in): 55.98 Belt Width (in): 0.63 Belt Type: V-Belts - Cogged Material: Plastic Plastic https://parts.cat.com/en/catcorp/4N-8216 pcs 1

Engine And Fan Drive V

Belt Set

Supply and delivery of Engine and Fan Drive V Belt Set

Original manufacturer part: Part #352-5646 Belt Type: V-Belt https://parts.cat.com/en/catcorp/352-5646 pcs 1

Front Housing Install

Gasket Kit

Supply and delivery of Front Housing Install Gasket Kit

Original manufacturer part: Part #514-9017 https://parts.cat.com/en/catcorp/514-9017 pcs 1

Cat® C15/C18 Reman

Water Pump

Supply and delivery of Cat® C15/C18 Reman Water Pump

Original manufacturer part: Part #20R-2814 Length (in): 15.7 Height (in): 6.6 https://parts.cat.com/en/catcorp/20R-2814 pcs 1

Variable Reluctance High Speed

Sensor

Supply and delivery of Variable Reluctance High Speed Sensor

Original manufacturer part: Part #279-9830 Bore Diameter (in): 0.73 Material: Polyamide Plastic Overall Length (in): 2.57 Wire Length (in): 5.91 Insert Length (in): 0.89 https://parts.cat.com/en/catcorp/279-9830 pcs 1

1135kPa Brass

Pressure Sensor

Supply and delivery of 1135kPa Brass Pressure Sensor

Original manufacturer part: Part #274-6719 Material: Alloy Brass Connector Pin Count: 3-pin pcs 1 https://parts.cat.com/en/catcorp/456-8508 https://parts.cat.com/en/catcorp/4N-8216 https://parts.cat.com/en/catcorp/352-5646 https://parts.cat.com/en/catcorp/514-9017 https://parts.cat.com/en/catcorp/20R-2814 https://parts.cat.com/en/catcorp/279-9830

Sensor Type: Pressure https://parts.cat.com/en/catcorp/274-6719

19 Sensor GP- Temperature

Supply and delivery of Sensor GP-Temperature

Original manufacturer part: Part #2345012 https://propelparts.us/caterpillar-equipment-sensor-gp-tempera-2345012 pcs 2

20 Sensor Speed

Supply and delivery of Sensor Speed

Original manufacturer part: Part #3009805 https://gtengineparts.com/caterpillar/3009805 pcs 1

21 Sensor Speed

Supply and delivery of Sensor Speed

Original manufacturer part: Part #3009804 https://www.ebay.com/itm/187148439151 pcs 1

22 Sensor GP-

TE

Supply and delivery of Sensor GP-TE

Original manufacturer part: Part #234-5013 https://parts.cat.com/en/catcorp/234-5013 pcs 2

23 Sensor GP-

PRESSURE

Supply and delivery of Sensor GP-Pressure

Original manufacturer part: Part #2490096 https://www.heavydutypros.com/caterpillar-boost-pressure-sensor-2490096 pcs 1

24 Sensor GP- Pressure

Supply and delivery of Sensor GP-Pressure

Original manufacturer part: Part #2768548 https://www.finditparts.com/products/17003474/blumaq- 2768548 pcs 2

25 Gauge AS-O L

Supply and delivery of Gauge AS-O L

Original manufacturer part: Part #391-9015 Material: Alloy Zinc, Alloy Mixed: Metal, Carbon Steel https://parts.cat.com/en/catcorp/391-9015 pcs 1

26 EMCP 4.2

Supply and delivery of EMCP 4.2

Original manufacturer part: Part #467-4168 Material: Sealants / Adhesives Adhesive https://parts.cat.com/en/catcorp/467-4168 pcs 1

Excitation Module -

EM10

Supply and delivery of Excitation Module - EM10

Original manufacturer part: Part #467-1361 Nominal Field Current Output: 6 Amps pcs 1 https://parts.cat.com/en/catcorp/274-6719 https://propelparts.us/caterpillar-equipment-sensor-gp-tempera-2345012 https://propelparts.us/caterpillar-equipment-sensor-gp-tempera-2345012 https://gtengineparts.com/caterpillar/3009805 https://www.ebay.com/itm/187148439151 https://parts.cat.com/en/catcorp/234-5013 https://www.heavydutypros.com/caterpillar-boost-pressure-sensor-2490096 https://www.heavydutypros.com/caterpillar-boost-pressure-sensor-2490096 https://www.finditparts.com/products/17003474/blumaq-2768548 https://www.finditparts.com/products/17003474/blumaq-2768548 https://parts.cat.com/en/catcorp/391-9015 https://parts.cat.com/en/catcorp/467-4168

Maximum (forcing) Field Current Output: 10 Amps Maximum AC Voltage Input: 180 Vrms Compatible Generator Excitation Types: PMG https://parts.cat.com/en/catcorp/467-1361

24 Volt Electric Starting Motor

Supply and delivery of 24 Volt Electric Starting Motor

Original manufacturer part: Part #390-0788 Material: Alloy Aluminum https://parts.cat.com/en/catcorp/390-0788 pcs 1

240V

Coolant Heater

Supply and delivery of 240V Coolant Heater

Original manufacturer part: Part #472-5367 Current (Amps): 8.3 Length (in): 7.9 Mount Type: Bolt-On Voltage (volts): 240 Wattage (watts): 2000 Width (in): 5.1 Material: Carbon Steel https://parts.cat.com/en/catcorp/472-5367 pcs 1

15.9mm Inner

Diameter Bulk Hose

Supply and delivery of 15.9mm Inner Diameter Bulk Hose

Original manufacturer part: Part #6V-8843 Length: 150 cm Inside Diameter (in): 0.63 Dash Size (in): -10 Outside Diameter (in): 1 Working Pressure (kPa): 4300 Operating Temperature: -55°C to 175°C Material: Rubber, Other Hose, Coolant Hose Hose Application: Engine Cooling System

SAE: SAE 20R3

Bulk Unit of Measure: CM https://parts.cat.com/en/catcorp/6V-8843 pcs 1

31 Fuel Water Separator

Supply and delivery of Fuel Water Separator

Original manufacturer part: Part #326-1644 Efficiency Rating: Advanced Efficiency Material: Carbon Steel https://parts.cat.com/en/catcorp/326-1644 pcs 8

32 Engine Fuel Filter

Supply and delivery of Engine Fuel Filter

Original manufacturer part: Part #1R-0762 pcs 8 https://parts.cat.com/en/catcorp/467-1361 https://parts.cat.com/en/catcorp/390-0788 https://parts.cat.com/en/catcorp/472-5367 https://parts.cat.com/en/catcorp/6V-8843 https://parts.cat.com/en/catcorp/326-1644

Efficiency Rating: Advanced Efficiency Material: Other Mixed: Metal-Nonmetal, Carbon Steel https://parts.cat.com/en/catcorp/1R-0762

33 Engine Oil Filter

Supply and delivery of Engine Oil Filter

Original manufacturer part: Part #1R-1808 Efficiency Rating: Advanced Efficiency Material: Alloy Mixed: Metal, Alloy Steel, Cyanoacrylate Adhesive, Nylon, 6, 6/12, 6/6 Plastic, Sealants / Adhesives Adhesive https://parts.cat.com/en/catcorp/1R-1808 pcs 8

Air

Filter/Eleme nt Assembly

Supply and delivery of Air Filter/Element Assembly

Original manufacturer part: Part #289-2348 Efficiency Rating: Standard Efficiency Seal Type: Radial Seal Primary vs Secondary: Primary https://parts.cat.com/en/catcorp/289-2348 pcs 8

35 Coolant Hose

Supply and delivery of Coolant Hose

Original manufacturer part: Part #486-5273 Material: SYNTHETIC RUBBER, Coolant Hose Working Pressure (kPa): 172.37 Operating Temperature: -40°C to 125°C Application: ENGINE COOLING SYSTEM – RADIATOR https://parts.cat.com/en/catcorp/486-5273 pcs 1

36 Coolant Hose

Supply and delivery of Coolant Hose

Original manufacturer part: Part #486-5272 Material: SYNTHETIC RUBBER, Coolant Hose Hose Working Pressure (kPa): 137.9 Operating Temperature: -40°C to 125°C Application: ENGINE COOLING SYSTEM - RADIATOR https://parts.cat.com/en/catcorp/486-5272 pcs 1

37 Reman Water Pump

Supply and delivery of Reman Water Pump

Original manufacturer part: Part #10R-5406 Length (in): 8.8 Height (in): 9.5 https://parts.cat.com/en/catcorp/10R-5406 pcs 1

38 Sensor GP- Speed

Supply and delivery of Sensor GP-Speed

Original manufacturer part: Part #2366221 pcs 1 https://parts.cat.com/en/catcorp/1R-0762 https://parts.cat.com/en/catcorp/1R-1808 https://parts.cat.com/en/catcorp/289-2348 https://parts.cat.com/en/catcorp/486-5273 https://parts.cat.com/en/catcorp/486-5272 https://parts.cat.com/en/catcorp/10R-5406 https://www.zbox.com/speed-sensor-2366221

39 Sensor GP- Pressure

Supply and delivery of Sensor GP-Pressure

Original manufacturer part: Part #2671402 https://www.walmart.com/ip/2671402 pcs 1

Oil Level Gauge

(Dipstick)

Supply and delivery of Oil Level Gauge (Dipstick)

Original manufacturer part: Part #204-1555 https://parts.cat.com/en/catcorp/204-1555 pcs 1

1.3. Delivery:

A. The contractor shall deliver items F.O.B. destination door-to-door (incoterm – DDP). Please consignee the shipment to:

U.S. Embassy Podgorica Dzona

Dzeksona 2 81000 Podgorica Montenegro

B. The delivery address is: Vranjske njive bb, 81000 Podgorica, Montenegro.

C. Delivery time shall be no later than 90 days from award date.

D. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The designated order contact will be responsible for instructing contractor personnel at the time deliveries are made.

Prior notice of at least 5 working days will be required.

1.4. Warranty:

The offeror shall provide manufacturer’s warranty on the product. If any of the items are damaged, the contractor shall provide a replacement.

1.5. Value Added Tax (VAT)

Value Added Tax (VAT / PDV) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy has a VAT exemption certificate from the host government.

https://www.zbox.com/speed-sensor-2366221 https://www.walmart.com/ip/2671402 https://parts.cat.com/en/catcorp/204-1555

II REQUIRED DOCUMENTATION

For a quotation to be considered, you must complete and submit the following:

1. Completed SF-18 (blocks 8, 11 and 13-16 as appropriate)

2. Price proposal (please note warranty period and delivery plan/deadline)

3. Technical proposal (Models and exact specifications of the offered models)

4. SAM.gov registration

5. List of clients over the past 2 years, demonstrating prior experience with relevant past performance information and references

6. Evidence that the offeror/quoter operates established business with permanent address and telephone listing (CRPS excerpt for Montenegro based companies)

III EVALUATION FACTORS

Award will be made to the lowest priced, technically acceptable, responsible quoter. The Government reserves the right to reject proposals that are unreasonably low or high in price.

The lowest price will be determined by multiplying the offered prices times the quantities in “Prices - Continuation of SF-18, block 11”, and arriving at a grand total, including all options, if any.

The Government will determine quoter acceptability by assessing the quoter's compliance with the terms of the RFQ.

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• adequate financial resources or the ability to obtain them;

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• satisfactory record of integrity and business ethics;

• necessary organization, experience, and skills or the ability to obtain them;

• necessary equipment and facilities or the ability to obtain them; and

• be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Offers are due by: July 17, 2025, 4:00 PM (CEST) Proposals/Quotations should be submitted in electronic format and must be submitted via email only to PodgoricaSolicitations@state.gov. Quotes submitted to any other email address will not be considered.

mailto:PodgoricaSolicitations@state.gov

FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror. Provide certificates and information about origin as well as a warranty terms, as a part of your offer. Technical characteristic of items offered are required.

FAR clause 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition.

The following (attached in the full text) FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items, will apply to the resultant contract.

Please find attached Clauses for Purchase Orders which will apply to resultant contract.