South Texas VA hotel/motel lodging and transportation
Closed Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest special notice from .
- Solicitation number
- 36C25725Q0402
- Agency
-
Veterans Integrated Service Network 17
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- San Antonio, Texas 78229, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is seeking an Indefinite Delivery Indefinite Quantity (IDIQ) contract for hotel/motel lodging and transportation services supporting veterans and their caregivers near two medical centers in Texas. The solicitation (No. 36C25725Q0402) requires vendors to provide lodging accommodations within 5 miles of Audie L. Murphy VA Medical Center in San Antonio and MD Anderson Medical Center in Houston. Potential contractors must submit their quotes by May 15, 2025, at 11:00 AM CST, with all questions due by May 6, 2025, at 12:00 PM CST. The technical evaluation will be conducted using a comprehensive vendors questionnaire that assesses compliance with detailed room specifications, accessibility standards, amenities, and operational conditions. The government intends to make an award without discussions but reserves the right to hold discussions if deemed in the best interest of the government.
The solicitation is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 721110 with a $40 million small business size standard. The contract will cover five consecutive one-year ordering periods from May 25, 2025, to May 24, 2030, with an anticipated total volume of 2,196 lodging units with full kitchens near San Antonio and 1,200 lodging units without full kitchens near Houston. Lodging facilities must meet strict requirements including ADA accessibility, ground floor or elevator access, and provisions for full kitchenettes, transportation services, and essential amenities like continental breakfast and cable TV. Invoicing will be processed monthly through the Tungsten Network, with no additional charges for spouses or caregivers accompanying veterans. The contract is structured to provide guaranteed daily room reservations, with an estimated 3,660 annual rooms in San Antonio and 1,200 annual rooms in Houston.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation document will not be issued. The solicitation number is 36C25725Q0402. The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2025-03, effective on 01/17/2025.
The Veterans Affairs Soth Texas Health Care System (VANTHCS) intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract for South Texas VA hotel/motel lodging and transportation in accordance with Attachment A - Statement of Work (SOW) 36C25725Q0402.
This requirement will be competed using a Total Service-Disabled Veterans Owns Small Business (SDVOSB) set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110- Hotels (except Casino Hotels) and Motels. Small Business size standard $40 Million. The PSC is V231 - Transportation/travel/relocation- Travel/lodging/recruitment: Lodging, Hotel/motel.
All questions must be submitted no later than 12:00 PM CST on Tuesday May 6, 2025, to Contracting Officer at the below email addresses. E-mail is the preferred method for questions. Requests shall be marked with solicitation number 36C257Q0402.
This solicitation will close at 11:00 AM CST on Thursday, May 15, 2025. Quotations received after this date and time will be considered late in accordance with FAR 52.212-1(f) and will not be evaluated. The Contracting Officer intends to make an award without discussions; however, that does not prevent the Contracting Officer from holding discussions if it is in the best interests of the government. All quotes must reference and acknowledge all amendments posted to this solicitation, if applicable.
Submit quotes to both points of contact for this requirement:
Contracting Officer: Rafael Rodriguez, rafael.rodriguez@va.gov
The contract effective date is expected to be delivered on or before May 25, 2025.
Place of Performance:
• within 5-miles of Audie L. Murphy VA Medical Center located at 7400 Merton
Minter Blvd, San Antonio, TX 78229
• within 5 miles MD Anderson Medical Center, located at 1515 Holcombe Blvd,
Houston, TX 77030.
Period of Performance:
FY25 Ordering Period 1 25 May 2025 – 24 May 2026
FY26 Ordering Period 2 25 May 2026 – 24 May 2027
FY27 Ordering Period 3 25 May 2027 – 24 May 2028
FY28 Ordering Period 4 25 May 2028 – 24 May 2029
FY29 Ordering Period 5 25 May 2029 – 24 May 2030
Please see attchment- Combine Synopsis Solicitation for a complte decription. Including Schedule of Prices and Clauses and Provisions
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| V231--STX Veterans Lodging IDC I 60-month Ordering Period I POP: 07/25/2025 - 07/24/2030 | Award Notice | |
| Cancelation South Texas VA hotel/motel lodging and transportation | Special Notice | |
| Amendment 002 Correction to Combine Synopsis Description | Special Notice | |
| South Texas VA hotel/motel lodging and transportation- Amendment Questions and Answers | Special Notice | |
| This notice | Solicitation | |
| STX Veterans Lodging Base+4 | Pre-Solicitation |
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