Attachment D Vendors Questionnaire for Technical Evaluation.pdf

Attachment D – Vendor’s Questionnaire for Technical Evaluation

For the Technical Evaluation, annotate the page in your proposal for each of the following:

Please Indicate if Company will be in Compliance with the PWS. All areas must be included in Quotation package including page number.

• Rooms shall be located on the ground floor if there is no public elevator access readily available. Page number: _________

• The hotel shall comply with all cities, county and state hotel/motel codes and ordinances applicable to the ownership and operation of the building in which the rooms are located.

Page number: _________

• Rooms shall be in a reasonably quiet, tranquil location within the facility. Page number:

• The Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service and basic television cable service. Page number:

• Extended Hotel Rooms must have a kitchenette, and the following mandatory items in a kitchenette: refrigerator/freezer (as full-size as possible), microwave, countertop, sink, stovetop/stove (or additional hotplate if stove is unavailable), basic cooking utensils, cupboard space, silverware, pots/pans, plates/mugs/glassware, table, Page number:

• The Contractor shall provide handicapped accessible parking to those HPTs who are legally able to use specialized parking bays. Rooms shall be ADA accessible for individuals who use electric chairs. The Contractor shall provide for maximum mobility during their stay, ensuring access to rooms is free of any physical barriers. Page number: _________

• Extended Hotel Rooms can have the minor conveniences available such as: dishwasher, toaster. Page number: _________

• Lodging to be furnished to the Veteran patients authorized by the South Texas Veterans Health Care System (STVHCS). Veterans will be arriving by public transportation from the airport of private vehicles from their referring VA Medical Centers. Page number:

• Lodgers must be able to check in at all hours to accommodate Veteran’s travel schedule.

Page number: _________

• All rooms and transportation must be compliant with the requirements outlined in The Americans with Disabilities Act (Public Law 101-336), (42 U.S.C. 12101 et. Seq.), and Hotel and Motel Safety Act of 1990 (Public Law 101 – 391), (15 U.S.C. 2201 et Seq.).

NOTE: ADA Service Animals will be allowed in the hotel, room, and transport vehicles. Page number: _________

• All rooms must be compliant with the requirements of the National Fire Protection Association (NFPA) 101, Chapter 29 Life Safety Code. The VA will conduct annual fire and health safety inspections or as required. Page number: _________

• Documents of fire and health inspections by the City of San Antonio will be provided for review to the VA Inspectors. Page number: _________

• VA lodgers shall include the Veteran and their spouse/family member or caregiver (Veteran +1). Page number: _________

• The lodging facility must be within a five (5) mile radius of Audie L. Murphy VA Medical Center, 7400 Merton Minter BLVD, San Antonio, TX 78229; and MD Anderson Medical Center, 1515 Holcombe BLVD, Houston, TX 77030. NOTE: Contractors must provide a map outlining the route from lodging facilities to the respective Medical Centers. Page number: _________

• Lodging facility shall provide transportation from the hotel to the hospital and from the hospital to the hotel. Page number: _________

• Transportation shall be available to the Veteran and caregiver/family member/ spouse from 7:00 A.M. to 11:00 P.M., seven days a week as required by lodgers; and to and from the grocery store and nearby shopping facilities twice a week per patient. Page number: _________

• Parking shall be available at no charge and must be proximate to the hotel rooms.

• All rooms must be located on the ground floor for handicap patients unless there is an accessible public elevator. Page number: _________

• Prior to occupancy by a new tenant, the rooms shall be cleaned. Page number:

• Rooms shall have two (2) queen sized beds per room. Page number: _________

• Bedding, curtains, and carpet shall be free of stains, clean and in good repair. Page number: _________

• Continental breakfast or equivalent must be included with the room. Page number:

• Suites/Rooms must be equipped with full kitchen to include cook-top stoves, plates, bowls, cups, pots and pans, utensils, coffee maker (with filters if required), microwave ovens or toaster ovens, and a full refrigerator with ice trays. Page number: _________

• Laundry facilities must be available on premises and must be clean. Page number:

• Housekeeping services shall be provided to the rooms at a minimum of three (3) times per week using a germicidal detergent that is free of odor. Page number: _________

• Housekeeping services requirements shall include:

o Light cleaning and damp dusting o Toilets and showers shall be free of all stains, mold, mildew, films, scum, and all other deposits.

o Trash containers shall be free of all stains, odors, and dirt.

o Floors, baseboards, corners, and wall edges must be free of dirt, dust, and debris and in good repair.

o Glass and mirrors shall be in good repair and free of any film, dirt, smudges, or water spots.

o Floors shall be free of litter and debris.

o All horizontal surfaces shall be damp dusted.

o Disinfecting of all surfaces to include:

Sinks Refrigerator Toilet bowls Showers Shower mats.

Dispensers

Plumbing fixtures Partitions Stalls Stall doors.

Entry doors Handles Kickplates Ventilation grates Metal guards Walls adjacent to toilets

Page number: _________

• Rooms shall have 25” color TV with remote and minimum cable service to include

Network channels, telephones service with free local calls and voicemail. Long distance phone calls will be the responsibility of the Veteran. Page number: _________

• Pest Management: There shall not be any observation of roaches, ants, crickets, bed bugs, lice, or any other evidence of any pest that would cause an unhealthy environment. Page number: _________

_____ CONTRACTOR EXPERIENCE REQUIREMENTS: Please refer to PWS

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