Sources Sought - Residential Household-Goods Moving Services (Western New York)

SOURCES SOUGHT NOTICE - RESIDENTIAL HOUSEHOLD-GOODS MOVING SERVICES — WESTERN NEW YORK

PURPOSE

The U.S. Army Corps of Engineers is conducting market research to identify qualified businesses capable of providing residential household-goods moving services in Western New York.

Potential moving requirements may arise on an as-needed basis. The scope and level of effort may vary by household. An assignment may involve moving a limited number of furniture pieces, boxes, appliances, or specialty items, or it may involve packing and moving most or all contents of a residence.

The number of assignments, quantities of property, locations, distances, performance dates, and required services have not been finalized.

This notice is intended to identify businesses interested in receiving future requests for quotations for individual moving requirements.

DISCLAIMER

This Sources Sought Notice is issued solely for market-research and acquisition-planning purposes.

This notice is not a solicitation, request for quotation, request for proposal, invitation for bid, contract, purchase order, or authorization to perform work.

Responses are not offers and cannot be accepted by the Government to form a binding contract. The Government will not reimburse respondents for costs associated with preparing or submitting a response.

Submission of a response does not guarantee that a business will receive a future request for quotation or be selected for work.

GENERAL SCOPE

Potential services may include:

• Pre-move onsite or virtual surveys;
• Itemized written quotations;
• Moving selected household items or most or all household contents;
• Full or partial packing;
• Contractor-provided packing materials;
• Protection of floors, walls, doors, railings, and other surfaces;
• Furniture disassembly and reassembly;
• Loading and unloading;
• Transportation between authorized locations;
• Placement of furniture, boxes, and other property at the destination;
• Full or partial unpacking;
• Removal of contractor-provided packing materials and debris; and
• Documentation and resolution of loss or damage claims.

Assignments may involve apartments, single-family residences, garages, basements, storage areas, or other residential locations. Access conditions may include stairs, elevators, narrow entrances, limited parking, or extended carrying distances.

Some assignments may include fragile, oversized, unusually heavy, or specialty household items, such as:

• Appliances;
• Home-gym and exercise equipment;
• Safes or other heavy items;
• Pianos or large musical instruments;
• Oversized furniture;
• Electronics, artwork, mirrors, or glass;
• Tools or workshop equipment; and
• Other specialty household property.

Respondents should identify any items they cannot transport or that would require a subcontractor or specialty vendor.

Unless separately authorized, services would not include transportation of live animals, fish or aquatic life, hazardous or flammable materials, firearms, ammunition, controlled substances, perishable food, or other prohibited articles.

The contractor would be responsible for providing the personnel, supervision, vehicles, equipment, tools, packing materials, and protective materials necessary to complete each authorized assignment.

LICENSING, INSURANCE, AND PERFORMANCE CAPABILITY

Respondents should possess the licenses, operating authority, equipment, personnel, and insurance appropriate for the services they offer.

The Government may require a selected vendor to provide evidence of applicable:

• New York State household-goods moving authority;
• Federal motor-carrier authority for interstate transportation, when applicable;
• Commercial automobile insurance;
• Commercial general liability insurance;
• Workers’ compensation insurance; and
• Cargo or household-goods coverage.

Respondents should be capable of protecting household goods and residential surfaces, safeguarding resident privacy, and conducting all resident interactions professionally.

Residents will not be authorized to add services, increase the quoted amount, change a destination, or otherwise obligate the Government.

FUTURE QUOTATION REQUESTS

The Government may contact respondents separately to request an itemized quotation for a specific household-goods moving requirement.

Information provided with a future quotation request may include:

• Origin and destination;
• Requested performance date;
• Estimated quantity and type of property;
• Packing requirements;
• Access conditions;
• Specialty items; and
• Other known factors affecting labor, equipment, schedule, or price.

The Government may request an onsite or virtual survey when necessary to determine the quantity of property and required level of effort.

Do not submit a binding quotation in response to this Sources Sought Notice. Pricing for individual moving requirements will be requested separately.

This notice does not authorize performance or the incurrence of costs on behalf of the Government. Any future work will be separately authorized in writing by an appropriate Government official before performance.

INFORMATION REQUESTED

Interested businesses should provide the following:

1. Legal business name;

2. Business address;

3. Primary point of contact, telephone number, and email address;

4. Company website, if applicable;

5. Geographic service area;

6. Brief description of residential household-goods moving services provided;

7. Ability to perform both limited-item moves and larger household moves;

8. Packing and unpacking capabilities;

9. Specialty-item capabilities and material limitations;

10. Typical scheduling lead time;

11. Ability to accommodate short-notice assignments;

12. Applicable New York State and Federal operating-authority or license numbers;

13. General description of commercial automobile, general liability, workers’ compensation, and cargo or household-goods coverage;

14. Unique Entity Identifier and CAGE Code, if available;

15. Current SAM.gov registration status;

16. If not currently registered, willingness to complete SAM.gov registration if required for future work;

17. Business size and applicable small-business or socioeconomic status;

18. Confirmation that the business can provide itemized written quotations and invoices; and

19. A brief description of relevant residential moving experience.

Respondents may include an existing commercial capability statement or standard rate sheet. A binding quotation is not requested at this time.

RESPONSE INSTRUCTIONS

Responses should be concise and should not exceed three pages, excluding an existing commercial capability statement, rate sheet, licensing information, or insurance information.

Submit responses electronically in searchable PDF or Microsoft Word format to the POC via email or to the Smartsheet in the links section below. 

Do not include resident names, residential addresses, private customer information, or unnecessary personally identifiable information.

ADDITIONAL INFORMATION

The Government may contact respondents for clarification, additional market-research information, or a separate quotation for a specific moving requirement.

Submission of a response does not guarantee that a respondent will be contacted or selected for future work.

The Government reserves the right to revise, suspend, or cancel this market research at any time.