SOURCES SOUGHT NOTICE - Replace Cooling System
Closed Pre-Solicitation Posted
- Solicitation number
- IHS1523918
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Kayenta, Arizona 86033, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service is conducting market research to identify prospective sources for replacing the existing cooling system at Kayenta Health Center in Kayenta, Arizona. This sources-sought notice seeks qualified plumbing, heating, and air-conditioning contractors (NAICS 238220) to perform the replacement work. The contract requires removing two existing Liebert precision cooling units and installing two new six-ton Vertiv Liebert precision cooling systems configured for N+1 redundancy, with all work performed by factory-certified technicians holding EPA Section 608 certification. Contractors must demonstrate minimum qualifications including completion of at least three comparable projects within the past five years and maintain both HVAC and electrical contractor licenses. The government intends to use this market research to inform acquisition strategy decisions, including determining appropriate competition levels, potential small business set-asides, and identification of qualified Indian-owned economic enterprises. Interested parties must submit responses by March 11, 2026, at 5:00 PM MST to Flora Washington at flora.washington@ihs.gov with the subject line "SSN - Replace Cooling System, IHS1523918."
This notice does not include a set-aside designation, though the government is specifically soliciting information regarding Indian-owned economic enterprises as part of its market research. No incumbent contractor is identified in the notice, and no specific budget or award value is disclosed at this pre-solicitation stage. The project period extends from the contract award date through December 31, 2026, allowing approximately nine months for planning and execution. The scope of work encompasses system design, removal of existing refrigerant per EPA Section 608, installation of new equipment with outdoor condensing units rated for low-ambient operation to -20°F, integration of Liebert iCOM controls for environmental monitoring, and complete commissioning with as-built documentation and training. All work must comply with ASHRAE, DOE, GSA, EPA, and NEC standards, with workmanship warranty of one year minimum and a five-year compressor warranty required upon completion.
Notice text
The Indian Health Service, Kayenta Health Center is issuing this sources-sought synopsis as a means of conducting market research (FAR 10.001) in identifying prospective sources to fill a government requirement for replacing existing cooling systems for Kayenta Health Center, Kayenta, AZ 86033.
The applicable North American Industry Classification System (NAICS) code assigned to this requirement is 238220 – Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $19.0.
THIS IS NOT A SOLICITATION. Information collected from this notice is purely for market research only and will be used to determine the contracting office’s acquisition strategy including competition, set asides, and locating Indian-owned economic enterprises. Submission of any information in response to this market survey is purely voluntary. The government assumes no financial responsibility for any costs incurred in response to this request for information.
In accordance with FAR 4.1102(a), offerors and quoters are required to be registered in System for Award Management at SAM.gov, at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements.
Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this notice by March 11, 2026, 5:00 PM, MST to Flora Washington at flora.washington@ihs.govwith the subject line “SSN – Replace Cooling System, IHS1523918”. Your submission must include the following information, at a minimum:
- Company Profile that includes: UEI, Name and Address, Primary POC information, business size and type of ownership, socio-economic status/participation such as 8(a), WOSB/EDWOSB, SDVOSB and HUBZone, identification of Native American ownership (if applicable), SAM.gov representations and certifications, and other related documentation.
- A brief statement of the company’s capability that relates to the described government requirement. Additional demonstration of capability may include current and past performance history for the same or similar requirement, established contracts such as GSA or VA Schedule, etc.
- If claiming Indian-owned Small Business Economic Enterprise (ISBEE) or Indian-owned Economic Enterprise (IEE), submit completed IHS IEE Representation Form (attached).
Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Files
| File | Type | Posted |
|---|---|---|
| FY26 REPLACEMENT MDF SPLIT SYSTEM SOW.pdf | ||
| IHS IEE Representation Form_Jan 2022_508 Compliant.pdf |
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