Sources Sought Notice - VSAB-1 Fan Box Rebuild
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 05012025
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- Not on record
- Place of performance
- Denton, Texas 76209, United States
- Points of contact
-
- FEMA Region VI Procurement Branch r6-contracts@fema.dhs.gov
- Barbara Gonzalez barbara.gonzalez@fema.dhs.gov (202) 664-9857
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Homeland Security's Federal Emergency Management Agency (FEMA) is conducting market research to identify qualified contractors for rebuilding and balancing 25 ceiling-mounted fan powered HVAC boxes at the VSAB-1 building in Denton, Texas. The project focuses on enhancing energy efficiency and temperature control by installing high-efficiency motors, removing pneumatic controllers, rebuilding balancing dampers, and integrating units into the existing Metasys system. Contractors interested in this opportunity must submit a capability statement with past performance examples, complete a facilities access form, and respond to specific questions by May 1, 2025, at 11:00 AM CST. A mandatory site visit is scheduled for April 25, 2025, at 10:15 AM CST, with contractors required to submit their facilities access form by April 23, 2025, at 2:00 PM CST. The evaluation will likely consider the contractor's ability to perform in Denton, Texas, SAM.gov registration, employee background check capabilities, and potential improvements to the Statement of Objectives.
The pre-solicitation notice does not indicate any specific set-aside designations for this contract opportunity. The project involves 25 MFI Intermittent fan units with 277-volt motors across various duct sizes, including 2 6-inch, 3 8-inch, 11 10-inch, 8 12-inch, and 1 14-inch units. The Period of Performance is 44 days from the award date, with a one-year warranty on parts and labor required. The NAICS code for this procurement is 333415 (Air-Conditioning and Warm Air Heating Equipment Manufacturing), which suggests the scope is specifically focused on HVAC equipment manufacturing and installation. Contractors will need to comply with FEMA's Build America, Buy America Act requirements and be prepared to report any hazardous materials encountered during the project. While no specific budget range is provided, the comprehensive nature of the rebuild suggests a significant investment in upgrading the HVAC infrastructure at the VSAB-1 facility.
Notice text
4 versions
Update #4 · Latest ·
Project Title: FEMA Region VI VSAB-1 Fan Box Rebuild
Description: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can rebuild, and balance 25 ceiling mounted fan powered HVAC boxes at the VSAB 1 Building.
Site Visit Information: All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 4:00 PM CST on May 12, 2025. The contractors will gather in the Louisiana Room within the VSAB-1 Building on May 15, 2025 located at 800 North Loop 288, Denton, Texas 76209 at 9:15 AM CST so that they are escorted to the workspace. Vendors will be escorted to the workspace starting at 9:30 AM CST on May 15, 2025, so that they are able to assess the workspace in-person.
Response Deadline for the Sources Sought Notice: Contractors who are interested are invited to provide responses to the questions that are expressed in section four of this sources sought notice to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 4:00 PM CST on May 22, 2025.
NAICS: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial andIndustrial Refrigeration Equipment Manufacturing
Update #3 ·
Project Title: FEMA Region VI VSAB-1 Fan Box Rebuild
Description: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can rebuild, and balance 25 ceiling mounted fan powered HVAC boxes at the VSAB 1 Building.
Site Visit Information: All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 2:00 PM CST on April 30, 2025. The contractors will gather in the Native Nations Room within the Federal Regional Center on May 2, 2025 located at 800 North Loop 288, Denton, Texas 76209 at 10:00 AM CST so that they are escorted to the workspace. Vendors will be escorted to the workspace starting at 10:15 AM CST on May 2, 2025, so that they are able to assess the workspace in-person.
Response Deadline for the Sources Sought Notice: Contractors who are interested are invited to provide responses to the questions that are expressed in section four of this sources sought notice to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on May 9, 2025.
Update #2 ·
Project Title: FEMA Region VI VSAB-1 Fan Box Rebuild
Description: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can rebuild, and balance 25 ceiling mounted fan powered HVAC boxes at the VSAB 1 Building.
Site Visit Information: All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 2:00 PM CST on April 23, 2025. The contractors will gather in the Native Nations Room within the Federal Regional Center on April 25, 2025 located at 800 North Loop 288, Denton, Texas 76209 at 10:00 AM CST so that they are escorted to the workspace. A site visit will be held for market research purposes at the VSAB-1 with a start time of 10:15 AM CST on April 25, 2025, so that contractors are able to assess the workspace in-person.
Response Deadline for the Sources Sought Notice: Contractors who are interested are invited to provide responses to the questions that are expressed in section four of this sources sought notice to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on May 1, 2025.
Update #1 ·
Description: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can rebuild, and balance 25 ceiling mounted fan powered HVAC boxes.
Site Visit Information: All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 2:00 PM CST on April 23, 2025. The contractors will gather in the Native Nations Room within the Federal Regional Center on April 25, 2025 located at 800 North Loop 288, Denton, Texas 76209 at 10:00 AM CST so that they are escorted to the workspace. A site visit will be held for market research purposes at the VSAB-1 with a start time of 10:15 AM CST on April 25, 2025, so that contractors are able to assess the workspace in-person.
Response Deadline for the Sources Sought Notice: Contractors who are interested are invited to provide responses to the questions that are expressed in section four of this sources sought notice to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on May 1, 2025.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Louisiana - Rental of Portable Toilets and Hand Washing Stations and Associated Services | Award Notice | |
| This notice | Pre-Solicitation | |
| Louisiana - Rental of Portable Toilets and Hand Washing Stations and Associated Services | Solicitation |
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