Sources Sought Notice - FEMA Region VI VSAB-1 Fan Box Rebuild.pdf

Sources Sought Notice

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FEMA Region VI VSAB-1 Fan Box Rebuild

1. SOURCES SOUGHT NOTICE (SSN) ONLY.

The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can rebuild, and balance 25 ceiling mounted fan powered HVAC boxes. The contractors will gather in the Native Nations Room within the Federal Regional Center on May 2, 2025 located at 800 North Loop 288, Denton, Texas 76209 at 10:00 AM CST so that they are escorted to the workspace. Vendors will be escorted to the workspace starting at 10:15 AM CST on May 2, 2025, so that they are able to assess the workspace in-person. All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 2:00 PM CST on April 30, 2025.

Contractors who are interested are invited to provide responses to the questions that are expressed in section four of this sources sought notice to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on May 9, 2025. The email subject line must contain the following: “Response to Sources Sought Notice, FEMA Region VI VSAB-1 Fan Box Rebuild (Denton, Texas)”. Sources Sought Notice responses shall not exceed 7 pages in total. Responses shall be prepared on standard 8.5 x 11-inch paper and shall be in Times New Roman, font size (12), with 1” margins. All pages of the response shall be appropriately numbered and identified with the Project Title that is being referenced in this Sources Sought Notice (which is the Region VI VSAB-1 Fan Box Rebuild (Denton, Texas)).

Responses will be used to determine the appropriate strategy for a potential acquisition. Please clearly identify any information your company considers sensitive or proprietary. This notice is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP), or a promise to issue an RFP in the future. This notice does not commit the U.S.

Government to contract for any supply or service. Furthermore, the U.S. Government is not seeking quotes, or proposals at this time and will not accept unsolicited quotes in response to this Sources Sought Notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFP, if any is issued.

2. PURPOSE OF THE PROJECT: The objective of this project is to enhance energy efficiency and temperature control in the office areas at the VSAB 1 building located at 800 N. Loop 288, Denton, Texas 76209, by rebuilding the fan boxes and installing a more efficient motor and controls the space will be more energy efficient. The goal is to optimize power consumption while improving climate control within the building.

3. NAICS: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

4. Information Sought

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• Contractor Information

• Contractor Responses to Questions

4.1 Contractor Information:

Contractor Name:

Address:

Contractor point of contact:

Phone number:

Email address:

SAM UEI:

Please indicate business size:

Small Disadvantage Business (SDB)____ 8(a)____ Historically Underutilized Business Zone (HUBZone)____ Service-Disabled Veteran-Owned Small Business (SDVOSB)____ Veteran-Owned Small Business (VOSB)_____ Economically Disadvantaged Women-Owned Small Business (EDWOSB)_____ Women-Owned Small Business concerns (WOSB)_____ Small Business_____ Large Business_____

Contract Vehicles:

Please express if your company possess a Federal Supply Schedule (FSS) under NAICS 333415 Please express if your firm possesses a pre-positioned contract under NAICS 333415 _____

4.2 Inquires to the contractor:

1. Please submit your firm's Capability Statement to Contract Specialist, Barbara Gonzalez, via email to barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch via email to R6-Contracts@fema.dhs.gov no later than May 9, 2025, 11:00 AM CST.

2. Please provide an overview of your firm’s capabilities to fulfill the requirements that are expressed within the attached Statement of Objective (SOO).

3. The place of performance is in Denton, Texas. Will your firm be able to provide services in the requested location (which is 800 North Loop Denton, TX 76209

(VSAB-1))?

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4. Is your firm actively registered in SAM.gov with the associated NAICS for this effort (333415)?

5. Please provide two examples of relevant past performance history that demonstrates that your firm can provide the requested services.

6. Is your firm willing to attend a site visit for market research purposes? If so, please submit a completed facilities access form to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch via email to R6-Contracts@fema.dhs.gov. All representatives form industry who are interested in participating in the site visit are required to submit a completed facilities access form no later than 2:00 PM CST on April 30, 2025.

7. Please submit a cost estimate to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch via email to R6-Contracts@fema.dhs.gov for the F FEMA Region VI VSAB-1 Fan Box Rebuild project no later than May 9, 2025, at 11:00 AM CST.

8. Will your employees be able to pass a federal background check in preparation for badging so there are no escorts required?

9. Is there any additional information that could be included to enhance/improve the SOO? Furthermore, from a technical perspective, what are the additional aspects that the customer should consider while developing this requirement?

Please see the attached documents:

Draft SOO - Region VI VSAB-1 Fan Box Rebuild

Facility Access Form