SOO - Region VI VSAB-1 Fan Box Rebuild.pdf

Statement of Objectives for

VSAB-1 Fan Box Rebuild

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1. PURPOSE

The objective of this project is to enhance energy efficiency and temperature control in the office areas at the VSAB 1 building located at 800 N. Loop 288, Denton, Texas 76209, by rebuilding the fan boxes and installing a more efficient motor and controls the space will be more energy-efficient.

The goal is to optimize power consumption while improving climate control within the building.

2. PROJECT DESCRIPTION

The primary goal of this project is to rebuild and balance 25 ceiling mounted fan powered HVAC boxes. This should make the HVAC system more efficient and improve workplace comfort and control.

• The rebuild should include a new high efficiency motor.

• Removal of any old pneumatic controllers abandoned in the boxes.

• Rebuild and seal the balancing damper in each unit.

• A thorough clean out of the boxes and any associated coils in the box.

• Installation of new foam box seals and associated damper seals.

• The units are integrated into the existing Metasys system for advanced temperature control.

• Recalibrate all temps and duct pressure sensors once rebuilt.

The list of equipment is as follows.

25 units manufactured by MFI (Magnifow industries.) Intermittent fan unit series FPI with 277 volt motors.

(2) 6-inch duct

(3) 8-inch duct

(11) 10-inch duct

(8) 12–inch duct

(1) 14-inch duct

3. PERFORMANCE REQUIREMENTS

The contractor will submit a detailed Performance Work Statement (PWS) outlining the tasks, schedules, and resource requirements. The PWS must include:

• A project schedule, including a Gantt chart outlining all milestones.

• Provisions for minimizing disruptions to employees, including noise levels, power outages, and operational impacts.

• Physical oversight during the entire project lifecycle.

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The contractor must comply with FEMA's Build America, Buy America Act (BABAA) requirements and follow the procedure for waiving "Buy America" preferences if necessary. Any hazardous materials encountered during the project will be reported to the Project Officer, who will determine if additional testing or protective measures are required.

4. PROJECT OBJECTIVES

A. Objective 1: Planning and Preparation

1. Coordinate with FEMA to develop a comprehensive project plan and schedule.

2. Ensure sufficient space for new equipment installation and confirm measurements before starting work.

3. Conduct a site visit before bidding to assess the project scope.

4. Provide FEMA with a written Quality Assurance Plan (QASP) and Performance Work

Statement (PWS).

B. Objective 2: Design

1. Design an energy-efficient, environmentally responsible HVAC system that meets the building's heat load requirements.

2. Ensure the system is easy to maintain and capable of handling both heating and cooling loads.

3. Comply with all local, state, and federal HVAC and refrigerant regulations, including EPA standards.

C. Objective 3: Installation

1. Prioritize environmental sustainability by ensuring the recovery and recycling of refrigerants to minimize emissions.

2. Seamlessly integrate the new HVAC units with the existing system, ensuring minimal disruption during installation.

3. Use durable, corrosion-resistant components to ensure the system's reliability and longevity.

4. Provide a one-year warranty on parts and labor after project completion.

5. Strive for a balance between initial costs and long-term energy savings, supported by cost-benefit and ROI analyses.

D. Objective 4: Cleanup

1. Clean the work area daily and responsibly dispose of debris and surplus materials.

2. Perform a final cleanup and recycle metal waste, providing a report to the Contracting

Officer's Representative (COR).

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E. Objective 5: Final Review and Inspection

1. Conduct a joint inspection of the work area and HVAC system with FEMA.

2. Submit all required reports and documentation to FEMA for final project approval.

5. Deliverable Schedule.

TASK DELIVERABLES Completion

Timeframe

Planning and

Preparation

The plan shall include detailed project schedule, drawings, noise impacts, schematics, impacts to employees. Plans to detail how Contractor will manage health and safety of crew on site.

5 days from award date

Roster Submission Upon award provide a list of employees on a NCIC form that will need access to the facility during the Period of Performance of the contract. Ensure a supervisor is onsite throughout the duration of the project.

3 days from award date

Design Design an efficient and environmentally responsible VSAB-1 Fan Box Rebuild unit system to ensure safe and compliant maintenance procedures.

3 days from award date

Remove old parts and rebuild

Remove old parts and rebuild HVAC boxes. Install an efficient and environmentally responsible HVAC system to ensure safe and efficient future operations at FRC ground floor.

30 working days from award date

Cleanup

All material other damaged/unusable parts are removed from site.

Contractor is responsible for independent disposal mechanism.

1 day from completion of rebuilds

Review and Inspection Contractor provides associated reports: Recycled product; construction debris disposition report; accident reporting (if applicable)

2 days after cleanup

Cleanup

The Contractor shall thoroughly clean the area and no debris from the service is visible on FEMA grounds. There should be a daily clean-up of materials to prevent any hazards. When work is completed in each area, the contractor should complete an elaborate cleanup of area worked.

The Contractor shall perform the final clean up.

Period Of Performance

The Period of Performance (POP) for the contract is for forty-four (44) days from the date of award with an option to reduce at the convenience of the government. The vendor shall provide service no later than (5) five days of receiving the notice to proceed from the designated Contractor Officer. The contractor must communicate in writing if there is any reason the services are not performed based on the identified during scheduled period of performance.

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Security

All personnel require access to information up to the sensitive but unclassified, for official use only

(FOUO) levels. Contractor must ensure contractor employees receive a favorably adjudicated public trust suitability prior to entry on duty (EOD). All individuals will be U.S. citizens. The contractor shall follow the standards established within DHS and FEMA policy.

Unauthorized Disclosure of Classified or Unclassified Information:

Contractors and Subcontractors who are working on this contract shall receive Unauthorized

Disclosure of Classified or Unclassified Information training. Access to the training can be obtained at:https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

For Official Use Only (FOUO) Information:

In accordance with DHS Management Directive 11042.1 contractors, consultants and others to whom access is granted will abide by 11042.1; DHS policy regarding the identification and safeguarding of sensitive but unclassified information originated within DHS. It also applies to other sensitive but unclassified information received by DHS from other government and non-governmental activities.

The contractor will: Be aware of and comply with the safeguarding requirements for “For Official Use

Only” (FOUO) information as outlined in this directive.

Participate in formal classroom or computer-based training sessions presented to communicate the requirements for safeguarding FOUO and other sensitive but unclassified information.

Be aware that divulging information without proper authority could result in administrative or disciplinary action.

Contractors and Consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified

Information Non Disclosure Agreement (NDA), as a condition of access to such information. Other individuals not assigned to or contractually obligated to DHS, but to whom access to information will be granted, may be requested to execute an NDA as determined by the applicable program manager.

Execution of the NDA shall be effective upon date of the DHS Policy and not applied retroactively.

Unauthorized Disclosure of Classified or Unclassified Information

Contractors and Subcontractors who are working on this contract shall receive the Unauthorized

Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

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Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

Other Clauses

3052.204-71 Contractor employee access.

As prescribed in (HSAR) 48 CFR 3004.470-4(a), insert the following clause with appropriate alternates:

CONTRACTOR EMPLOYEE ACCESS (JULY 2023)

(a) Controlled Unclassified Information (CUI) is any information the Government creates or possesses, or an entity creates or possesses for or on behalf of the Government (other than classified information) that a law, regulation, or Governmentwide policy requires or permits an agency to handle using safeguarding or dissemination controls. This definition includes the following

CUI categories and subcategories of information:

(1) Chemical-terrorism Vulnerability Information (CVI) as defined in 6 CFR part 27, “Chemical

Facility Anti-Terrorism Standards,” and as further described in supplementary guidance issued by an authorized official of the Department of Homeland Security (including the

Revised Procedural Manual “Safeguarding Information Designated as Chemical-Terrorism

Vulnerability Information” dated September 2008);

(2) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure

Information Act of 2002 (title XXII, subtitle B of the Homeland Security Act of 2002 as amended through Pub. L. 116–283), PCII’s implementing regulations (6 CFR part 29), the

PCII Program Procedures Manual, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security, the PCII Program Manager, or a PCII Program Manager Designee;

(3) Sensitive Security Information (SSI) as defined in 49 CFR part 1520, “Protection of

Sensitive Security Information,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or designee), including

Department of Homeland Security MD 11056.1, “Sensitive Security Information (SSI)” and, within the Transportation Security Administration, TSA MD 2810.1, “SSI Program”;

(4) Homeland Security Agreement Information means information the Department of

Homeland Security receives pursuant to an agreement with State, local, Tribal, territorial, or private sector partners that is required to be protected by that agreement. The Department receives this information in furtherance of the missions of the Department, including, but not limited to, support of the Fusion Center Initiative and activities for cyber information sharing consistent with the Cybersecurity Information Sharing Act of 2015;

(5) Homeland Security Enforcement Information means unclassified information of a sensitive nature lawfully created, possessed, or transmitted by the Department of Homeland

Security in furtherance of its immigration, customs, and other civil and criminal enforcement missions, the unauthorized disclosure of which could adversely impact the mission of the

Department;

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(6) International Agreement Information means information the Department of Homeland

Security receives that is required to be protected by an information sharing agreement or arrangement with a foreign government, an international organization of governments or any element thereof, an international or foreign public or judicial body, or an international or foreign private or non-governmental organization;

(7) Information Systems Vulnerability Information (ISVI) means:

(i) Department of Homeland Security information technology (IT) systems data revealing infrastructure used for servers, desktops, and networks; applications name, version, and release; switching, router, and gateway information; interconnections and access methods; and mission or business use/need. Examples of ISVI are systems inventories and enterprise architecture models. Information pertaining to national security systems and eligible for classification under Executive Order 13526 will be classified as appropriate; and/or

(ii) Information regarding developing or current technology, the release of which could hinder the objectives of the Department, compromise a technological advantage or countermeasure, cause a denial of service, or provide an adversary with sufficient information to clone, counterfeit, or circumvent a process or system;

(8) Operations Security Information means Department of Homeland Security information that could be collected, analyzed, and exploited by a foreign adversary to identify intentions, capabilities, operations, and vulnerabilities that threaten operational security for the missions of the Department;

(9) Personnel Security Information means information that could result in physical risk to

Department of Homeland Security personnel or other individuals whom the Department is responsible for protecting;

(10) Physical Security Information means reviews or reports illustrating or disclosing facility infrastructure or security vulnerabilities related to the protection of Federal buildings, grounds, or property. For example, threat assessments, system security plans, contingency plans, risk management plans, business impact analysis studies, and certification and accreditation documentation;

(11) Privacy Information includes both Personally Identifiable Information (PII) and Sensitive

Personally Identifiable Information (SPII). PII refers to information that can be used to distinguish or trace an individual’s identity, either alone, or when combined with other information that is linked or linkable to a specific individual; and SPII is a subset of PII that if lost, compromised, or disclosed without authorization could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual. To determine whether information is PII, DHS will perform an assessment of the specific risk that an individual can be identified using the information with other information that is linked or linkable to the individual. In performing this assessment, it is important to recognize that information that is not PII can become PII whenever additional information becomes available, in any medium or from any source, that would make it possible to identify an individual. Certain data elements are particularly sensitive and may alone present an increased risk of harm to the individual.

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(i) Examples of stand-alone PII that are particularly sensitive include: Social Security numbers (SSNs), driver’s license or State identification numbers, Alien Registration

Numbers (A-numbers), financial account numbers, and biometric identifiers.

(ii) Multiple pieces of information may present an increased risk of harm to the individual when combined, posing an increased risk of harm to the individual. SPII may also consist of any grouping of information that contains an individual’s name or other unique identifier plus one or more of the following elements:

(A) Truncated SSN (such as last 4 digits);

(B) Date of birth (month, day, and year);

(C) Citizenship or immigration status;

(D) Ethnic or religious affiliation;

(E) Sexual orientation;

(F) Criminal history;

(G) Medical information; and

(H) System authentication information, such as mother’s birth name, account passwords, or personal identification numbers (PINs).

(iii) Other PII that may present an increased risk of harm to the individual depending on its context, such as a list of employees and their performance ratings or an unlisted home address or phone number. The context includes the purpose for which the PII was collected, maintained, and used. This assessment is critical because the same information in different contexts can reveal additional information about the impacted individual.

(b) Information Resources means information and related resources, such as personnel, equipment, funds, and information technology.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer.

Upon the Contracting Officer’s request, the Contractor’s employees shall be fingerprinted or subject to other investigations as required. All Contractor employees requiring recurring access to government facilities or access to CUI or information resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to CUI. The Contractor shall access and use

CUI only for the purpose of furnishing advice or assistance directly to the Government in support of the Government’s activities, and shall not disclose, orally or in writing, CUI for any other purpose to any person unless authorized in writing by the Contracting Officer. For those Contractor employees authorized to access CUI, the Contractor shall ensure that these persons receive initial and refresher training concerning the protection and disclosure of CUI. Initial training shall be completed within 60 days of contract award and refresher training shall be completed every 2 years thereafter.

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(f) The Contractor shall include this clause in all subcontracts at any tier where the subcontractor may have access to government facilities, CUI, or information resources.

(End of clause)

ALTERNATE I (JULY 2023)

When the contract will require Contractor employees to have access to information resources, add the following paragraphs:

(g) Before receiving access to information resources under this contract, the individual must complete a security briefing; additional training for specific categories of CUI, if identified in the contract; and any nondisclosure agreement furnished by DHS. The Contracting Officer’s

Representative (COR) will arrange the security briefing and any additional training required for specific categories of CUI.

(h) The Contractor shall have access only to those areas of DHS information resources explicitly stated in this contract or approved by the COR in writing as necessary for performance of the work under this contract. Any attempts by Contractor personnel to gain access to any information resources not expressly authorized by the terms and conditions in this contract, or as approved in writing by the COR, are strictly prohibited. In the event of violation of this provision, DHS will take appropriate actions with regard to the contract and the individual(s) involved.

(i) Contractor access to DHS networks from a remote location is a temporary privilege for mutual convenience while the Contractor performs business for DHS. It is not a right, a guarantee of access, a condition of the contract, or government-furnished equipment (GFE).

(j) Contractor access will be terminated for unauthorized use. The Contractor agrees to hold and save DHS harmless from any unauthorized use and agrees not to request additional time or money under the contract for any delays resulting from unauthorized use or access.

(k) Non-U.S. citizens shall not be authorized to access or assist in the development, operation, management, or maintenance of Department IT systems under the contract, unless a waiver has been granted by the Head of the Component or designee, with the concurrence of both the Department’s Chief Security Officer (CSO) and the Chief Information Officer (CIO) or their designees. Within DHS Headquarters, the waiver may be granted only with the approval of both the

CSO and the CIO or their designees. In order for a waiver to be granted:

(1) There must be a compelling reason for using this individual as opposed to a U.S. citizen;

and

(2) The waiver must be in the best interest of the Government.

(l) Contractors shall identify in their proposals the names and citizenship of all non-U.S.

citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

Alternate II (JULY 2023)

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When the Department has determined contract employee access to controlled unclassified information or Government facilities must be limited to U.S. citizens and lawful permanent residents, but the contract will not require access to information resources, add the following paragraphs:

(g) Each individual employed under the contract shall be a citizen of the United States of

America, or an alien who has been lawfully admitted for permanent residence as evidenced by a

Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's

Chief Security Officer or designee.

(h) Contractors shall identify in their proposals, the names and citizenship of all non-U.S.

citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

Alternate II (JUN 2006) When the Department has determined contract employee access to sensitive information or Government facilities must be limited to U.S. citizens and lawful permanent residents, but the contract will not require access to IT resources, add the following paragraphs:

(g) Each individual employed under the contract shall be a citizen of the United States of

America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the

Department's Chief Security Officer or designee.

(h) Contractors shall identify in their proposals, the names and citizenship of all non-U.S.

citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

Foreign Travel and Government-Issued Equipment

Per DHS and FEMA IT policy, FEMA employees and contractors are not authorized to take government-issued equipment, including cell phones, computers, or tablets such as iPads, outside of the United States regardless of the reason for travel. If government-issued equipment is required for official foreign travel, FEMA government employees may request a temporary loaner device through the Mobility Service Center.Office of the Chief Information Officer, Service Center for the duration of their trip. FEMA contractors must contact their contracting officer’s representative (COR) for further guidance.

If your device is detected as operating outside of the United States and its territories it will be disabled, and your information will be forwarded to the Office of Professional Responsibility for review.

Background Investigations

All contractor personnel who require access to DHS or FEMA information systems, routine access to

DHS or FEMA facilities, or access to sensitive information, including but not limited to Personally

Draf https://usfema.sharepoint.com/teams/FEMAET/it_tools/tsc/Pages/default.aspx

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Identifiable Information (PII), shall be subject to a full background investigation commensurate with the level of the risk associated with the job function or work being performed. FEMA’s Personnel

Security Division (PSD) will determine the risk designation for each contractor position by comparing the functions and duties of the position against those of a same or similar federal position, applying the same standard for evaluating the associated potential for impact on the integrity and efficiency of federal service.

Low Risk without Information System Access

Contractor personnel occupying positions or performing functions with a Low-Risk designation and who do not require access to DHS or FEMA information systems may undergo a Tier 1 investigation with a credit check and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract. (also reference Facility Access).

Low Risk with Information System Access

Contractor personnel occupying positions or performing functions with a Low-Risk designation and who require access to DHS or FEMA information systems shall undergo a Tier 2 Suitability

Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Moderate Risk

Contractor personnel occupying positions or performing functions with a Moderate Risk designation shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

High Risk

Contractor personnel occupying positions or performing functions with a High-Risk designation shall undergo a Tier 4 Suitability Background Investigation (T4) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Background Investigation Process

To initiate the request to process contractor personnel, the Contractor shall provide the FEMA

Contracting Officer’s Representative (COR) with all required information and comply with all necessary instructions to complete Section II of the FEMA Form 121-3-1-6, “Contract

Fitness/Security Screening Request.” The FEMA COR shall ensure that all other applicable sections of the FEMA Form 121-3-1-6 are complete prior to submitting the form to FEMA PSD for processing.

The Contractor shall also provide the FEMA COR with completed OF 306, “Declaration for Federal

Employment,” forms for all contractor personnel.

Contractor personnel who already have a favorably adjudicated background investigation, may be eligible to perform work under this contract without further processing by FEMA PSD if:

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▪ the investigation was completed within the last five years,

▪ it meets or exceeds the minimum requirement for the position they will occupy or functions they will perform on this contract,

▪ the contractor personnel have not had a break in employment since the prior favorable adjudication, and,

▪ FEMA PSD has verified the investigation and confirmed that no new derogatory information has been disclosed which may require a reinvestigation.

FEMA PSD will notify the COR of the names of the contractor personnel eligible to work based on prior, favorable adjudication. The COR will, in turn, notify the Contractor of the names of the favorably adjudicated contractor personnel, at which time the favorably adjudicated contractor personnel will be eligible to begin work under this contract.

For those contractor personnel who do not have an acceptable, prior, favorable adjudication or who otherwise require reinvestigation, FEMA PSD will issue an electronic notification via email directly to the contractor applicant/personnel that contains the following documents, which are incorporated into this contract by reference, along with a link to the National Background Investigation Services

(NBIS) e-Application (eAPP) online system and instructions for submitting the necessary information:

▪ Standard Form 85P, “Questionnaire for Public Trust Positions”

▪ Optional Form 306, “Declaration for Federal Employment”

▪ SF 87, “Fingerprint Card” (2 copies)

▪ DHS Form 11000-6, “Non-Disclosure Agreement”

▪ DHS Form 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act”

FEMA PSD will only accept complete packages consisting of all of the above document and Standard

Form 85P, which must be completed electronically through the National Background Investigation

Services (NBIS) e-Application (eAPP) online system. The Contractor is responsible for ensuring that all contractor personnel timely and properly submit all required background information.

Once contractor personnel have properly submitted the complete package of all required background information, FEMA’s Personnel Security Division, at its sole discretion, may grant contractor personnel temporary eligibility to perform work under this contract prior to completion of the full background investigation if the Personnel Security Division’s initial review of the contractor personnel’s background information reveals no issues of concern. In such cases, FEMA’s Personnel

Security Division will provide notice of such temporary eligibility to the COR who will then notify the

Prime Contractor, at which time the identified contractor personnel will be temporarily eligible to

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Upon favorable adjudication of the full background investigation, FEMA’s Personnel Security Division will update the contractor personnel’s security file and take no further action. In any instance where the final adjudication results in an unfavorable determination FEMA’s Personnel Security Division will notify the contractor personnel directly, in writing, of the decision and will provide the COR with the name(s) of the contractor personnel whose adjudication was unfavorable. The COR will then forward that information to the Contractor. Contractor personnel who receive an unfavorable adjudication shall be ineligible to perform work under this contract. Unfavorable adjudications are final and not subject to review or appeal.

Continued Eligibility and Reinvestigation

Eligibility determinations based on a Low Risk T1, Moderate Risk T2S or High Risk T4 are valid for five years from the date that the investigation was completed and closed. Contractor personnel required to undergo a background investigation to perform work under this contract shall be ineligible to perform work under this contract upon the expiration the background investigation unless and until the contractor personnel have undergone a reinvestigation and FEMA’s Personnel

Security Division has renewed their eligibility to perform work under this contract.

Exclusion by Contracting Officer

The Contracting Officer, independent of FEMA’s Personnel Security Division, may direct the

Contractor be excluded from working on this contract. Any contractor found or deemed to be unfit or whose continued employment on the contract is deemed contrary to the public interest or inconsistent with the best interest of the agency may be removed.

Facility Access

The Contractor shall comply with FEMA Directive 121-1 “FEMA Personal Identity Verification

Guidance,” FEMA Directive 121-3 “Facility Access,” and FEMA Manual 121-3-1 “FEMA Credentialing

Access Manual,” to arrange for contractor personnel’s access to FEMA facilities, which includes, but is not limited to, arrangements to obtain any necessary identity badges for contractor personnel.

Contractor personnel working within any FEMA facility who do not require access to DHS or FEMA IT systems and do not qualify for a PIV Card may be issued a Facility Access Card (FAC). FACs cannot exceed 180 days; all contractors requiring access greater than 180 days will need to qualify for and receive a PIV card before being allowed facility access beyond 180 days.

Contractor personnel shall not receive a FAC until they have submitted a SF 87, “Fingerprint Card,” and an OF306, Declaration for Federal Employment, and receive approval from FEMA

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PSD. Contractor personnel using a FAC for access to FEMA facilities must be escorted in Critical

Infrastructure areas (i.e., server rooms, weapons rooms, mechanical rooms, etc.) at all times.

FEMA may deny facility access to any contractor personnel whom FEMA’s Office of the Chief Security

Officer has determined to be a potential security threat.

(End of clause)

[71 FR 25773, May 2, 2006, as amended at 71 FR 48802, Aug. 22, 2006; 77 FR 50636, Aug. 22, 2012; 77 FR 54836, Sept. 6, 2012]

Safety Requirements FEMA requires the submittal and “acceptance” by FEMA’s safety representative of a written Site

Safety Plan for projects that involve activities covered under the OSHA Construction standard (29

CFR 1926) and OSHA General Industry standard (29 CFR 1910). The selected vendor(s) shall be responsible for identifying all reasonably anticipated job and activity hazards associated with the project and address the identified hazards with precautions, training, and PPE that would be considered at a minimum “industry standard”. The Site Safety Plan should address at a minimum:

A. Site Specific Safety Rules

1. Smoking in designated areas on worksite

2. Daily “toolbox” safety meetings (required)

3. Pre-project safety meeting (required)

B. Job Hazard and Activity Hazard Analysis for the project. Examples of hazards that should be addressed include, but are not limited to:

1. Chemical Hazards

2. Physical Hazards

3. Biological Hazards (ex. Mold) (if applicable)

4. Radiological Hazards (if applicable)

C. Hazard Communication requirements including Safety Data Sheets (SDS) for materials brought onsite. All chemicals shall be accepted at least two (2) days in advance by FEMA’s safety representative.

D. Training

1. Proof of current training for all equipment that requires operator certification under regulation or has recommended/required training from the manufacturer.

2. Proof that personnel are trained in accordance with regulation for activities identified

(ex. OSHA 30 Hour course)

3. Respiratory Protection (if applicable)

4. Hearing Conservation (if applicable)

E. Accident Reporting - The Contractor shall include a description of their accident reporting and prevention program to include:

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1. Reporting of injuries, near-misses, reports of unsafe/unhealthful acts.

2. Policy of assistance with any accident investigations, either internal, FEMA requested, or 3rd party requested.

F. PPE – Describe the use of PPE as it relates to the Job Hazard and Activity Hazard Analysis

G. Emergency Contact Information

H. Subcontractor Site Safety Plan (if applicable)

Note: The FEMA Safety & Occupational Health Specialist Safety Officer will write a strong justification to the COR for corrective action and/or suggest stopping work until issues have been resolved when life safety and health is at risk.

Warranty

The work will be guaranteed during the contract award date and result of work is accepted by the

U.S. Government. The Contractor shall give a one-year warranty on parts and labor after final acceptance by the government.

Project Officer

The project officers for this work:

Primary: Ray Hixon: 940-898-5345; Raymond.hixonjr@fema.dhs.gov

Alternate: Robert Jones: 940-898-5565; Robert.jones8@fema.dhs.gov