Services of an agency for creative assets and amplification for the 80TH anniversary of US-PH diplomatic relations
Cancelled Solicitation Posted
- Solicitation number
- 19RP3826Q0038
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541890 Other Services Related to Advertising
- PSC
- R701 Support- Management: Advertising
- Place of performance
- National Capital Region Philippines
- Points of contact
-
- Mauline Gonzales manilapurchasing@state.gov +63253012000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through the American Embassy Manila, is soliciting quotations for creative agency services to support the 80th Anniversary of US-Philippine Diplomatic Relations. The procurement seeks an agency to develop and deliver comprehensive creative assets and amplification services, including a creative identity package, graphic assets, video production, and paid media placement and activation targeting Metro Manila and other Philippine cities. The contract will be awarded to the responsible company submitting the lowest acceptable offer based on initial quotations, though discussions may be held with offerors in the competitive range if necessary. Key evaluation criteria include demonstrated experience implementing campaigns for diplomatic missions or multilateral organizations, successful audience reach through previous projects, innovative and culturally appropriate strategies, and effective pricing to maximize campaign reach. Important deadlines include submission of representative names for the mandatory pre-quotation conference by February 23, 2026 at 12:00 noon Philippine local time, submission of written questions by February 27, 2026 at 4:00 PM, and quotation submission by March 31, 2026 at 4:00 PM Philippine local time (extended from the original March 9 deadline through two amendments dated March 6 and March 17, 2026).
This solicitation contains no set-aside designation and identifies no incumbent contractor. The specific award value or budget range is not disclosed in the available documentation. The service period runs from April through December 2026, with deliverables including creative identity assets due 30 days after contract signing, graphic assets due within 30 days, a primary promotional video due within 60 days, a series of six short storytelling videos delivered monthly beginning 30 days after contract signing, and paid media placement and activation initiated within 45 days. The contractor must attend a mandatory pre-quotation conference scheduled for February 25, 2026 at 10:00 AM at the U.S. Embassy Chancery Compound. Place of performance is Metro Manila, Philippines, with the contracting office located at the Seafront Compound, Roxas Boulevard, Pasay City.
Notice text
3 versions
Update #3 · Latest ·
UPDATE 3/17/2026
Amendment 002
a. Extend the Submission of offers from March 20, 2026 to March 31, 2026, 4:00 PM
UPDATE 3/6/2026
Amendment 001
a. Extend the submssion of offers date from March 9, 2026 to March March 20, 2026, 4:00 PM
b. Update to Section 3 - Soliciatation Provision B.1 Pre-Proposal Conference
------------------------------------------------------------------------------------------------------------------------------------
Enclosed is a Request for Quotations (RFQ) for Services of an Agency for Creative Assets and Amplification for the 80th Anniversary of US-PH Diplomatic Relations. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory pre-quotation conference on 25 February 2026; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Chancery Compound. Prospective offerors/quoters should contact ManilaPurchasing@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 23 February 2026; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The pre quotation is mandatory. Acceptance of any offer is contingent upon compulsory attendance at the pre-quotation conference. Failure to attend the pre-quotation conference will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaPurchasing@state.gov on or before 27 February 2026; 4:00 pm (Philippine local time).
Quotations are due by 9 March 2026; 4:00 p.m. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaPurchasing@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration / Accomplished FAR 52.204-90 to 91 (See Attachment A)
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #2 ·
UPDATE 3/6/2026
Amendment 001
a. Extend the submssion of offers date from March 9, 2026 to March March 20, 2026, 4:00 PM
b. Update to Section 3 - Soliciatation Provision B.1 Pre-Proposal Conference
------------------------------------------------------------------------------------------------------------------------------------
Enclosed is a Request for Quotations (RFQ) for Services of an Agency for Creative Assets and Amplification for the 80th Anniversary of US-PH Diplomatic Relations. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory pre-quotation conference on 25 February 2026; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Chancery Compound. Prospective offerors/quoters should contact ManilaPurchasing@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 23 February 2026; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The pre quotation is mandatory. Acceptance of any offer is contingent upon compulsory attendance at the pre-quotation conference. Failure to attend the pre-quotation conference will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaPurchasing@state.gov on or before 27 February 2026; 4:00 pm (Philippine local time).
Quotations are due by 9 March 2026; 4:00 p.m. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaPurchasing@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration / Accomplished FAR 52.204-90 to 91 (See Attachment A)
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
Enclosed is a Request for Quotations (RFQ) for Services of an Agency for Creative Assets and Amplification for the 80th Anniversary of US-PH Diplomatic Relations. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a mandatory pre-quotation conference on 25 February 2026; 10:00 am (Philippine local time) at the U. S. Embassy Manila, Chancery Compound. Prospective offerors/quoters should contact ManilaPurchasing@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 23 February 2026; 12:00 noon. Access to U.S. Government properties will not be permitted without prior clearance. The pre quotation is mandatory. Acceptance of any offer is contingent upon compulsory attendance at the pre-quotation conference. Failure to attend the pre-quotation conference will result in proposal rejection.
Submit any questions you may have concerning the solicitation documents in writing to ManilaPurchasing@state.gov on or before 27 February 2026; 4:00 pm (Philippine local time).
Quotations are due by 9 March 2026; 4:00 p.m. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaPurchasing@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration / Accomplished FAR 52.204-90 to 91 (See Attachment A)
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| AMENDMENT 002.pdf | ||
| AMENDMENT 001.pdf | ||
| 19RP3826Q0038.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Services of an agency for creative assets and amplification for the 80TH anniversary of US-PH diplomatic relations | Pre-Solicitation |
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