Service, Support, and Maintenance Agreement Services for Konica-Minolta Imaging Systems

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR (Federal Acquisition Regulations) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued.

The solicitation number is 75H70620Q00008. The solicitation document incorporated provisions and clauses are those in effect through FAC (Federal Acquisition Circular) 2008-08.

This is an Open-Market solicitation. NAICS code is 811219 – Other Electronic and Precision Equipment Repair and Maintenance, Small Business Size Standard is $22.0 Million, Product Service Code is J065 – Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies.

The unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Contract Line Items:

Base Year: Date of Award through December 31, 2020

Refer to Attachment B/Price Schedule for Lines 1-8

Option Year One (1): January 1, 2021 through December 31, 2021

Refer to Attachment B/Price Schedule for Lines 9-16

Option Year Two (2): January 1, 2022 through December 31, 2022

Refer to Attachment B/Price Schedule for Lines 17-24

Option Year Three (3): January 1, 2023 through December 31, 2023

Refer to Attachment B/Price Schedule for Lines 25-32

Option Year Four (4): January 1, 2024 through December 31, 2024

Refer to Attachment B/Price Schedule for Lines 33-40

Total                      $_______

The Great Plains Area Office is soliciting proposals for an Indefinite Delivery/Requirements, Firm Fixed-Price, Comprehensive Service and Support Agreement services contract for Konica-Minolta Imaging Systems located at various Great Plains Area Indian Health Services facilities in South Dakota.

The period of performance will be from Date of Award through December 31, 2020 with four 1-year options with performance dates of January 1, 2021 through December 31, 2021, January 1, 2022 through December 31, 2022, January 1, 2023 through December 31, 2023, and January 1, 2024 through December 31, 2024, respectively.

INSTRUCTION TO BIDDERS: Proposals must contain the following documents in order to be considered responsive and eligible for an award:

Complete the attached FAR and HHSAR (Health and Human Services Acquisition Regulations) provisions and clauses applicable to this acquisition, including:

*FAR 52.212-1 - Instructions to Offerors – Commercial Items (June 2020). This information must be submitted by the Offeror. See FAC 2005-97/L-P-FT for full text.

FAR 52.212-2 – Evaluation – Commercial Items (Oct 2014).

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award shall be made to the Lowest Price, Technically Acceptable offer. The following factors shall be used to evaluate offers:

A. Offeror’s capability statement that the technicians have been fully trained, are competent, and authorized to service Konica-Minolta equipment. Proposed staff must be capable of completing required background investigation documents and be work ready within 30 days from award and following all healthcare facility guidelines.

B. Past performance information.

1.) Information must be submitted in accordance with 52.212-1 Instruction to Offerors – Commercial Items

2.)  Review of Past Performance Contractors References

a.) Identify one contract you consider to be the most successful with your reasoning.

b.) Identify, at least 3, other contracts of similar work and indicate your record of performance.

Award will be made on an “all-or-none” basis to the lowest responsive and responsible quoter.

FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items (Aug 2020).

This must be completed by the Offeror. See attachment for full text. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

FAR 52.212-4 - Contract Terms and Conditions – Commercial Items (Oct 2018) (Incorporated by Reference; and

FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Aug 2020).

The full text of a clause may be accessed electronically at: https://www.acquisition.gov/?q=browsefar

Quotes are due on September 15, 2020 @10:00 am CDT/CST. Submit quotes to:

          Great Plains Area Indian Health Service

          Attn: Connie Valandra, Contract Specialist

          Federal Building, Room 309

          115 4th Avenue Southeast

          Aberdeen, South Dakota   57401-4360

          Telephone: 605/226-7567

          Facsimile: 605/226-7669

          E-mail: connie.valandra@ihs.gov

Security Clearance

Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities or systems controlled by the IHS (Indian Health Service). Before starting work requiring routine access to IHS facilities or systems each person must complete an FBI National Criminal History Check (Fingerprint Check) adjudicated by an IHS employee using the Office of Personnel Management Personnel Investigations Processing System. Contractors shall allow five business days for IHS processing of fingerprints taken electronically at an IHS site and thirty business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of IHS sites with electronic fingerprint capability is available from the Contracting Officer.

The IHS utilizes the eQIP (Electronic Questionnaire Investigations Processing) system to process background investigations. Contractors are required to work with the Service Unit Background Coordinator or other designee to properly complete their eQIP entry without error. Proper submission of the eQIP entry to the OPM (Office of Personnel Management) is required prior to the individual being allowed to begin their performance under this contract. Computers have been provided to the Service Unit for this purpose.

OIG Exclusion List

No contract award shall be made to a vendor or provider listed on the OIG Exclusion List (http://exclusions.oig.hhs.gov) throughout the duration of the contract. Should a candidate be found with a non-favorable security clearance it shall be the contractor’s responsibility to replace the candidate working under the contract/purchase order with a suitable candidate. It shall be the responsibility of the contractor to notify the Acquisition Office is there is a change in provider.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the LEIE (HHS Office of Inspector General List of Excluded Individuals/Entities), http://exclusions.oig.hhs.gov. As soon as practicable prior to the performance of the work, the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work.

The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each Contractor or subcontractor employee referred to IHS is not on the LEIE and can obtain a favorable fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour, or Cost-Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If this is a Fixed-Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or an increase to the contract amount.

The Government will pay for the cost to process the contractor’s suitability clearances. However, multiple investigations for the same position may, at the Contracting Officer’s discretion, lead to a reduction(s) in the contract price of no more than the cost of the investigation(s).

Child Sexual Abuse Briefing (IHS June 2019)

Contractors within the Great Plains Area Indian Health Service (GPAIHS) that have access to IHS Facilities are required to complete the Child Sexual Abuse Briefing within 30 days of award of the contract. Refer to Section J for the PowerPoint Presentation guidance and instructions.

Awardee will be required to submit a Certificate of Liability Insurance within 5 business days following award notification from the Great Plains Area Indian Health Service.