Service Maintenance Contract for FACSMelody , PIC Mini 488-20 Blue Laser and PIC Mini 640-45 Red Laser

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart  12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number: 12305B24-1101157 is issued as a request for quotation (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-05.

Contract Type Firm Fixed Price.

Set Aside: Full and Open

The North American Industry Classification System (NAICS) code is 811210 (Electronic and Precision Equipment Repair and Maintenance); small business size standard in millions of dollars $34.0 million.

Description of requirements for the items to be acquired: The contractor  shall provide all services including labor, materials, supplies, supervision, tools, equipment, transportation, and insurance necessary to provide preventative and remedial maintenance (emergency and non- emergency service), technical support, data programming, software upgrades, equipment upgrades, forty-eight-hour mandatory emergency response and non-emergency response for repair, service, and manufacturer parts for FACSmelody (no-lasers), includes FACStation, controls equipment and software.  The Contractor shall be able to  service, test, repair, calibrate and provide the necessary manufacture parts and vital components for the PIC Mini 488-20 Blue Laser,  PIC Mini 640-45 Red Laser.

See full description of Services outlined in the Statement of Work - Attachment 1.

Line-item number(s) and items, quantities, and units of measure see Price List  - Attachment 2.

Provision 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

Offerors are  to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. (See clauses attachment for all clauses terms and conditions).

IMPORTANT NOTICE: All contractors submitting bids, proposals, or quotes on USDA solicitations must be registered in the System for Award Management (SAM) database at the time of quote submission. Failure to register in the SAM database will make an Offeror ineligible for award.  The SAM website can be accessed at https://sam.gov/

The Government intends to post all notices/amendments related to this solicitation on government point of entry (GPE) Contract Opportunities at https://sam.gov  Any additional amendments and/or documents related to this procurement will be available electronically only. Potential Quoters will be responsible for downloading their own copy of those documents related to this procurement, if any. Offerors are encouraged to check the SAM web site frequently to be notified of any changes to this solicitation. Interested vendors should reference the solicitation documents for all terms and conditions, evaluation factors and submission requirements. 

SELECTION PROCESS: The Quotes will be evaluated using a Lowest Price Technically Acceptable (LPTA) source selection. Only those quotes determined to be technically acceptable will be considered for award.

All offerors shall submit the following:

1. Capability Statement that addresses the Offeror’s Technical Capability to perform services on the equipment listed in the Statement of Work.  The statement must provide details of how the offeror is an authorized service provider of the flow cytometer system manufacturer listed in the Statement of Work. (Non-priced factor)

2. Price for the base and four (4) option years in accordance with the Price List.

Note: Price will be evaluated separately from the Technical Non-Price Factors.  The technical evaluation factors which consist of the Capability Statement . All technical evaluation factors must be rated acceptable to be considered for award.  

REJECTION OF QUOTATION: Failure to demonstrate compliance will cause rejection of quote without further discussions. All responsible sources may submit a quote which will be considered.

All questions regarding this announcement must be submitted in writing to the Contract Specialist Tyshanah Holloway, via email at Claire.Anderson@usda.gov by Thursday  October 19, 2023 @ 12:00pm EST.  Telephone requests for information will not be accepted or returned.

Submit Quotes by email to Claire Anderson at claire.anderson@usda.gov , no later than Monday October 23, 2023 at 10:00 a.m. EST.

DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.

Electronic responses are mandatory. Information provided will not be used as a part of any subsequent solicitation requirement. Interested vendors who submit data are responsible for appropriately marking information if it is proprietary in nature. A determination by the Government not to award this proposed contract action, based on this notice, is solely within the discretion of the Government.