Sapporo Gardening Services Contract
Closed Solicitation Posted
- Solicitation number
- 19JA7026Q0028
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Hokkaido 064-0 Japan
- Points of contact
-
- Toshiya Ikeda ikedatx@state.gov +81116411854
- Matthew J. Hafner hafnermj@state.gov +81116411829
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting quotations for gardening and landscape maintenance services at the U.S. Consulate General in Sapporo, Japan. The contractor will be responsible for comprehensive grounds maintenance including lawn care, pruning, weeding, winter maintenance, and plant management at both the consulate and the Consul General Residence. Key requirements include providing a trained horticulturist and developing an annual Grounds Maintenance Plan, with work to be performed Monday through Friday between 8:30 AM and 5:30 PM. The government will evaluate offers based on lowest price, technical acceptability, and contractor responsibility, with a stated preference for small businesses. A pre-quotation conference and mandatory site visit are scheduled for December 22, 2025, and quotations must be submitted electronically by 12:00 noon on January 16, 2026. All prospective quoters must be registered in the System for Award Management (SAM) prior to submission.
This is a firm-fixed-price contract with no set-aside designation, meaning all responsible sources may submit quotations. The contract will consist of a 12-month base period with four one-year option periods, commencing on a date to be specified in the Notice to Proceed. No specific award value or budget range is disclosed in the solicitation materials. The place of performance is Hokkaido, Japan, specifically at the U.S. Consulate General in Sapporo and the Consul General Residence. The government reserves the right to award the contract based on initial offers without discussion. All submissions must comply with FAR provision 52.204-7 and are subject to FAR 52.229-12 regarding taxes on certain foreign procurements, with electronic submissions limited to 15MB per transmission.
Notice text
This is a firm-fixed-price contract for the Contractor to provide gardening services at the U.S. Consulate General Sapporo, Japan.
All responsible sources may submit a quote, which will be considered.
The Government may award the contract based on initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
The Government is planning a pre-quotation conference; the date and details will be provided in the solicitation.
All contractors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submitting a quotation, pursuant to FAR provision 52.204-7. Prospective quoters are therefore required to register before submitting quotations.
This opportunity is subject to FAR 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure that your with your quote does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ_Cover Letter-19JA7026Q0028-Gardening.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Sapporo Gardening Services Contract | Solicitation | |
| Sapporo Gardening Services Contract | Pre-Solicitation |
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