Shin-Ei Real Estate Business CO. LTD

Shin-Ei Real Estate Business CO. LTD Administration Dept. Division, a for-profit Tokyo-based facilities maintenance contractor, provides building operations, janitorial services, HVAC repair, electrical and plumbing work, landscaping, and grounds maintenance to the U.S. Department of State as a prime contractor operating entirely in Japan at U.S. diplomatic facilities. The vendor competes exclusively full-and-open (no set-aside) and operates solely through direct federal prime awards; the vendor holds no subcontract positions and no parent IDVs as a prime holder.

Shin-Ei's customer portfolio is concentrated within State Department bureaus. The Department of State Bureau of East Asian and Pacific Affairs accounts for 90 of 137 prime awards (65% of the footprint) valued at $55.4 million combined potential value, with the Department of State Bureau of Overseas Building Operations issuing 46 awards ($623 thousand combined potential value). A single task order from the U.S. Consulate Fukuoka rounds out the three-agency customer base. The vendor's work is almost entirely facilities support — 93 awards categorized under Other Building Equipment Contractors, 14 under Other Services to Buildings and Dwellings, and 8 under Janitorial Services, with the balance spanning landscaping, electrical, and HVAC specialties. PSC coding reflects the same focus: 64 awards for Operation of Maintenance Buildings, 22 for Maintenance of Office Buildings, and 9 for Housekeeping-Custodial Janitorial work.

Shin-Ei holds two recently awarded single-award BPAs: a $5.4 million BPA through June 30, 2031 for comprehensive building maintenance at the U.S. Embassy Tokyo (awarded July 1, 2026) covering the Embassy Chancery, residences, Mitsui Housing Compound, and the Language Training Center with 24/7 perimeter control, preventive maintenance across HVAC, boiler, electrical, plumbing, and fire alarm systems, and emergency response at 30 minutes for main locations and 2.5 hours for Yokahama; and a $795 thousand BPA through April 30, 2031 for building maintenance at the U.S. Consulate General Osaka-Kobe (awarded May 1, 2026) covering the Consulate Office Building, Mansfield House Compound, and Consul General Residence with electrical, HVAC, plumbing, carpentry, masonry, and painting services. Shin-Ei also operates under three indefinite delivery contracts held by the Bureau of East Asian and Pacific Affairs: one IDC for general housecleaning services (ceiling $203 thousand, expired April 30, 2025), and two active IDCs anchoring 76 task orders ($437 thousand combined potential value) and 6 task orders ($978 thousand combined potential value). Recent representative work includes a $980 thousand BPA call for U.S. Embassy Tokyo building maintenance (July 1, 2026, completion June 30, 2027), a $922 thousand BPA call for U.S. Consulate General Osaka-Kobe building maintenance (May 1, 2026, completion January 31, 2027), a $511 thousand definitive contract for janitorial services at Osaka-Kobe (June 1, 2024, completion May 31, 2029), and a $158 thousand purchase order for chiller heat exchanger restoration (September 23, 2026, completion September 30, 2026).

Activity has been modest and variable — three awards in 2022, one in 2023, three in 2024, one in 2025, and seven in 2026 — with only $2.1 million in combined potential value reaching ultimate completion within the next twenty-four months. The vendor's cumulative potential value across 137 awards is $56 million, with $33.1 million (59%) obligated to date. Shin-Ei has been registered in the System for Award Management since April 2005 and is the primary, pre-qualified maintenance vendor for U.S. diplomatic facilities across the East Asia region.