Sandpoint Ranger District HVAC Preventative Maintenance

The U.S. Department of Agriculture Forest Service is soliciting bids for comprehensive HVAC and refrigeration preventative maintenance services at the Sandpoint Ranger District building in Idaho. The contractor will be required to provide all labor, materials, and incidentals to complete quarterly, semi-annual, and annual preventative maintenance on the facility's heating, ventilation, air conditioning systems, and geothermal loops, along with emergency repair services. Key contract requirements include responding to critical system failures within 4 hours, submitting detailed service reports within three business days of each maintenance visit, ensuring proper belt replacements per manufacturer specifications, and performing work during standard business hours (8:00 AM to 5:00 PM, Monday through Friday, excluding federal holidays). The contractor must demonstrate past performance, key personnel qualifications with preference for Idaho Certified Electricians, and technical expertise with Carrier equipment, Variable Refrigerant Volume HVAC systems, and geothermal loop maintenance. The quote submission deadline is November 19, 2025, at 4:30 PM Pacific Time, with a mandatory site visit scheduled for November 5, 2025, at 10:00 AM Pacific at 1602 Ontario Street in Sandpoint; interested parties should contact Kyle Lee at 208-755-5950 to coordinate their site visit attendance.

This solicitation is a total small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19.0 million, and no incumbent contractor is identified. The contract will run for a base year from December 1, 2025, through November 30, 2026, with four optional one-year extension periods available through November 30, 2030. Pricing will cover monthly HVAC preventative maintenance services, critical and emergency repair services (60 hours included), and geothermal loop maintenance, though specific budget ranges are not disclosed in the solicitation materials. The place of performance is Sandpoint, Idaho 83864, and all work must comply with OSHA safety standards and applicable wage determinations under the Service Contract Act. Quotes should be submitted via email to Sarah Ackerman at sarah.ackerman@usda.gov, and the government intends to award a single contract for the full scope of services.