S218--washington DC VAMC and veterans' campus snow and ICE removal services
Closed Solicitation Posted
- Solicitation number
- 36C24523R0010
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- PSC
- S218 Housekeeping- Snow Removal/Salt
- Place of performance
- Department of Veterans Affairs Washington Dc Vamc Washington Dc 20422
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 5 is soliciting proposals for snow and ice removal services at the Washington DC VA Medical Center campus. The contractor will provide all labor, equipment, tools, salt, and other materials necessary to remove snow and ice from streets, parking lots, sidewalks, steps, and ramps on an on-call, as-needed basis between October and April. The solicitation will utilize a tiered evaluation of service-disabled veteran-owned small businesses first, then veteran-owned small businesses, and other small businesses if necessary, with priority for HUBZone and 8(a) participants. Proposals are due by December 8, 2022.
The solicitation is set aside as a total small business requirement. The NAICS code is 561730 and PSC code S206. The opportunity is reserved for SDVOSBs, VOSBs, 8(a), and HUBZone small businesses. Services will be provided on an as-needed basis from October through April at the Washington DC VA Medical Center campus located at 50 Irving St NW. Billing will be monthly based on hourly rates for equipment and labor usage over the contract period, with responses required within 24 hours for snowfalls of two inches or more.
Notice text
3 versions
Update #3 · Latest ·
REQUEST FOR PROPOSAL (RFP) 36C24523R0010
SNOW ICE REMOVAL QUESTIONS/ANSWERS
QUESTION: CLINs, is 0004 the total for the other four?Â
ANSWER: CLIN 4 is for your input and for you to customize a CLIN for your proposal response.
QUESTION:
Set Aside Clarification:
On Form 1449, Box 10 is selected for Small Business Set Aside.
ANSWER: This is a Small Business Set-Aside.
The solicitation posted 11/22/22 stated that this would be a Tiered Evaluation starting with SDVOSB.
ANSWER: No. This is a straight Small Business Set-Aside.
The solicitation posted on 11/30/22 under Original Set Aside states that this is a SDVOSB set aside.
ANSWER: The updated version is on the announcement. It is 100% Total Small Business.
Page 7 of 84, Vendor Shall Be Active In The Small Business Administration Database Or Registered As Active in VetBiz . VetBiz is only for SDVOSB companies.
ANSWER: VetBiz does not apply.
Question: Can the VA please confirm if this solicitation is a Small Business, SDVOSB, or a Tiered Evaluation beginning with SDVOSB?
ANSWER: As explained above, this is a straight Small-Business Set-Aside.
QUESTION: Will snow clearing and ice removal be allowed during nighttime?
ANSWER: Yes, the vendor will be expected to provide services 24 hours a day and at the discretion of the contracting officer s representative (COR). The vendor shall get direction from the COR.
Update #2 ·
SNOW AND ICE REMOVAL
NOTE: CONTRACTOR SHALL NOT SHOW UP ON STATION UNTIL CONTACTED BY VAMC DC PESONNEL. CONTRACTOR SHALL SUPPLY THE VA WITH 24 HOUR EMERGENCY PHONE NUMBER.
COR(s): Upon arrival to perform services, Contractor to report to 24 Hour control desk , Bldg. 1.
Scope: Provide all labor, personnel, supervision, equipment, tools, salt, calcium, and all materials necessary to remove snow and ice from the streets, parking lots, sidewalks, steps and ramps on an on-call, as-needed basis.
Salt shall be provided by Contractor and shall be stored inside back of the Building 6 employee parking lot. Salt shall be provided in bags only. No bulk salt shall be delivered to the site.
Frequency: On-call, as-needed, in the months of October thru April. Invoices billed monthly if and when service is performed, based on an hourly rate by equipment and manpower use, as noted in the Equipment List* below.
Hours of Work: On-call, as-needed 24/7 as determined by COR.
Reports: Following each visit for snow and/or ice removal services, the Contractor shall provide a copy of service report to the COR. Service reports shall be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. Report for snow and ice removal shall include a list of all equipment and manpower used for the event along with hours expended.
PM Procedures: (Site map shall be provided by the COR)
Snow fall from zero to two inches is to be removed by in-house personnel and/or Contractor personnel if needed. Snow fall two inches and above shall become part of the Contractor obligation which would activate one truck to assist in snow removal and salting. In the event the snow fall is predicted to be four to six inches or more, additional equipment shall be brought in to assist in the removal of snow and ice.
In the event that snow piles, which are created from plowing, become so large that it becomes a hazard to CHCS personnel, patients and visitors, the Contractor shall, at the COR s request, truck the snow away to a location provided by the COR.
Snow removal shall proceed continuously, and in the order as listed below, to include all roads, parking lots and sidewalks to the satisfaction of the COR, prior to being discontinued.
Locations, all roads and parking lots and walking areas, to include:
1) Parking lots 1 through 9 and all entries and exits to the facility entrance to Building 1, 6, 14
2) All entries and exits of the facility
3) All sidewalks, steps, and ramps throughout the facility
4) All sidewalks between perimeter fence and outer perimeter of the VA campus
**See attached site plan with highlighted site walks and parking lots.
Equipment List*: Contractor provided equipment to be used follows:
1) L8000 Dump or equivalent - p/HR - Assume for bidding 24 hours
2) Ford F-250 4X4 or equivalent - p /HR - Assume for bidding 100 hours
3) Truck-mounted V-Box, 1.8-2.1 Cu Yd. Salt Spreaders p/Hr Assume for bidding 100 hours
4) All other Trucks as needed - p/HR - Assume for bidding 200 hours
5) Front-End Loader--p/HR - Assume for bidding 24 hours
6) Snow blowers/throwers Assume for bidding 500 hours
7) Snow shovels
8) Five-man snow shoveling crew, plus truck operators p/HR -Assume for bidding 500 hours
9) Manual walk behind salt spreaders
Update #1 ·
TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled and the requirement resolicited.
SNOW AND ICE REMOVAL
NOTE: CONTRACTOR SHALL NOT SHOW UP ON STATION UNTIL CONTACTED BY VAMC DC PESONNEL. CONTRACTOR SHALL SUPPLY THE VA WITH 24 HOUR EMERGENCY PHONE NUMBER.
COR(s): Upon arrival to perform services, Contractor to report to 24 Hour control desk , Bldg. 1.
Scope: Provide all labor, personnel, supervision, equipment, tools, salt, calcium, and all materials necessary to remove snow and ice from the streets, parking lots, sidewalks, steps and ramps on an on-call, as-needed basis.
Salt shall be provided by Contractor and shall be stored inside back of the Building 6 employee parking lot. Salt shall be provided in bags only. No bulk salt shall be delivered to the site.
Frequency: On-call, as-needed, in the months of October thru April. Invoices billed monthly if and when service is performed, based on an hourly rate by equipment and manpower use, as noted in the Equipment List* below.
Hours of Work: On-call, as-needed 24/7 as determined by COR.
Reports: Following each visit for snow and/or ice removal services, the Contractor shall provide a copy of service report to the COR. Service reports shall be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. Report for snow and ice removal shall include a list of all equipment and manpower used for the event along with hours expended.
PM Procedures: (Site map shall be provided by the COR)
Snow fall from zero to two inches is to be removed by in-house personnel and/or Contractor personnel if needed. Snow fall two inches and above shall become part of the Contractor obligation which would activate one truck to assist in snow removal and salting. In the event the snow fall is predicted to be four to six inches or more, additional equipment shall be brought in to assist in the removal of snow and ice.
In the event that snow piles, which are created from plowing, become so large that it becomes a hazard to CHCS personnel, patients and visitors, the Contractor shall, at the COR s request, truck the snow away to a location provided by the COR.
Snow removal shall proceed continuously, and in the order as listed below, to include all roads, parking lots and sidewalks to the satisfaction of the COR, prior to being discontinued.
Locations, all roads and parking lots and walking areas, to include:
1) Parking lots 1 through 9 and all entries and exits to the facility entrance to Building 1, 6, 14
2) All entries and exits of the facility
3) All sidewalks, steps, and ramps throughout the facility
4) All sidewalks between perimeter fence and outer perimeter of the VA campus
**See attached site plan with highlighted site walks and parking lots.
Equipment List*: Contractor provided equipment to be used follows:
1) L8000 Dump or equivalent - p/HR - Assume for bidding 24 hours
2) Ford F-250 4X4 or equivalent - p /HR - Assume for bidding 100 hours
3) Truck-mounted V-Box, 1.8-2.1 Cu Yd. Salt Spreaders p/Hr Assume for bidding 100 hours
4) All other Trucks as needed - p/HR - Assume for bidding 200 hours
5) Front-End Loader--p/HR - Assume for bidding 24 hours
6) Snow blowers/throwers Assume for bidding 500 hours
7) Snow shovels
8) Five-man snow shoveling crew, plus truck operators p/HR -Assume for bidding 500 hours
9) Manual walk behind salt spreaders
Files
| File | Type | Posted |
|---|---|---|
| 36C24523R0010 0001_1.docx | DOCX document | |
| AMENDMENT SNOW ICE 36C24523R0010 0001.pdf | ||
| 36C24523R0010-prelim.pdf | ||
| 36C24523R0010_1.docx | DOCX document | |
| 36C24523R0010.docx | DOCX document |
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