Snow Removal and De-Icing Services, Great Plains Area Office - West, Rapid City, SD

Closed Solicitation Posted Oct 14, 2026

Solicitation number: 75H70626Q00060
Agency: Indian Health Service Department of Health and Human Services
Responses due: Nov 3, 2026, 1:00 PM ET
Set-aside: Indian Small Business Economic Enterprise

Opportunity facts

NAICS code: 561730 Landscaping Services
PSC: S218 Housekeeping- Snow Removal/Salt
Place of performance: Rapid City, South Dakota 57701, United States
Points of contact: Nichole Lerew nichole.lerew@ihs.gov (605) 290-8541

Notice details come from SAM.gov. Updated Oct 29, 2026.

About this opportunity

Written by GovTribe AI · Oct 29, 2026

The Indian Health Service's Great Plains Area Office-West seeks quotes for snow removal and de-icing services at 3625 5th Street, Rapid City, South Dakota, with quotes due November 3, 2026 at 12:00 p.m. CT under Amendment 0001. The requirement is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside, issued as a combined synopsis/solicitation (RFQ 75H70626Q00060) for a firm-fixed-price commercial item purchase order.

Amendment 0001, posted October 29, 2026, extended the closing date from October 26, 2026. Its Questions and Answers clarify that services must continue during facility closures when travel is permitted, that the 7:00 a.m. completion requirement is waived only during travel restrictions, that services beyond the existing award require Contracting Officer approval by modification, and that contractors are paid only for services rendered from actual snowfall removal. All other original terms remain unchanged.

The work covers approximately 3,459 square meters of parking lot and access roads and 110 linear meters of sidewalks. Scope includes parking lot and access road plowing, sidewalk and emergency exit snow and ice removal with de-icing, and snow hauling to vendor-approved locations in compliance with City of Rapid City ordinances. Service is triggered at 1 inch of snow accumulation for parking areas, and the contractor must mobilize within one hour of notification by the Contracting Officer's Representative. Service reports are due within 24 hours of completion, and an annual equipment and staffing plan is due within 30 days of award. Payment is monthly in arrears on verified service reports.

The base year runs November 1, 2026 through October 31, 2027, with four one-year options through October 31, 2031. Unit pricing must be all-inclusive, covering travel, lodging, per diem, fringe benefits, and federal, state, and local taxes. The NAICS code is 561730 with a $9.5 million size standard, and the PSC is S218, Housekeeping-Snow Removal/Salt. Incorporated clauses include FAR 52.212-1 (Sep 2023), safeguarding of information systems, Indian preference, and HHS compliance provisions. Quotes must be on company letterhead, signed, dated, and include the solicitation number, offeror name, address, telephone number, and a technical description of the offering.

Notice text

2 versions

Update #2 · Latest · Oct 29, 2026

Amendment One (1) attached. Questions and Answers and extend the closing date.

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested, and a written solicitation will not be issued.

B. The Great Plains Area (GPA) Indian Health Service (IHS) intends to award a Firm-Fixed-Price, non-personal service, commercial item, purchase order in response to Request for Quote (RFQ) 75H70626Q00060.

C. This solicitation document and incorporated provisions and clauses are those through Federal Acquisition Circular 2026-01 effective date 03/13/2026.

D. This RFQ is issued as 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside, and the associated NAICS Code of 561730; small business size standard is $9.5 million.

E. The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Period of Performance: One (1)year from the Date of Award, with four (4), one (1) year option period.

Total Cost of Contract including option years: $

F. To provide snow removal services at the Great Plains Area Office-West Office, 3625 5th St., Rapid City, South Dakota

G. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023). Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

Solicitation number: 75H70626Q00060
Time specified for receipt of offers: October 26, 2026, at 12:00 pm CT.
Name, address and telephone number of offeror.
Technical description of the items being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.
Terms of any express warranty
Price and any discount terms
“Remit to” address, if different than mailing address.
Acknowledgment of Solicitation Amendments (if any)
Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and
If the offer is not submitted on SF1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

In addition, contractors shall provide the following:

Complete attached SF1449

Complete attached IEE Representation form

Name and phone number of three (3) professional references within the past seven (7) years.

H. Basis of Award: Lowest Price Technically Acceptable.

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.205(a)(2), insert a provision substantially as follows:

Evaluation—Commercial Products and Commercial Services (Deviation Date)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Technical
Past Performance
Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) See attachment for full text.

Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable.
Submit quote by email to: Mona Weinman, Contract Specialist 115 4th Ave SE, Aberdeen, SD 57401. Email: mona.weinman@ihs.gov

Questions regarding this solicitation shall be submitted in writing by email only.

The last day to submit questions is October 20, 2026 at 12:00 pm CT.

ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government. Quotation must set forth full, accurate, and complete information as required ty the RFQ and be returned no later than the date referenced. All required information must be submitted in order to be considered responsive and eligible for award.

No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the duration of this contract.

Contractors will need a Unique Entity ID (UEI) number, TIN number, and be registered with www.sam.gov

The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. Absolutely no Gray Market Goods or Counterfeit Electronic Parts shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales-territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEMs) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum, Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing, directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests. IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasurys Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you to make sure your organization, and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

Update #1 · Oct 14, 2026