S208--Tulsa Chip-in - Grounds Maintenance and Services Contract for the New James Mountain Inhofe VA Medical Center

BRIEF SCOPE OF WORK

(This is for information only)

GROUND MANAGEMENT

1.0 General Information

Furnish all labor, supervision, materials, and equipment necessary to accomplish complete daily grounds maintenance services as described herein. A site visit is recommended so that the incumbent contractor knows the facility layout. The contractor will be required to provide services for the following location: James Mountain Inholfe VA Medical Center, 440 S Houston Ave, Tulsa, OK 74127.

The contractor shall provide all personnel, supervision, equipment and other services deemed necessary to perform all work as defined in the performance work statement. The contractor shall provide all services on a weekly as needed bases. Normal business hours are 8:00a.m. to 4:30p.m., Monday through Friday, excluding holidays. The Contractor shall perform to the standards expressed in the contract and perform all tasks during these hours.

General Description of Grounds Maintenance Services

The Tulsa VA is approximately 6 acre campus.

Maintain the existing irrigation systems

Trim and clearance prune trees, shrubs, groundcover and vines

Mow, edge, aerate and remove thatch in turf areas

Fertilize plant materials

Staking, trimming and guying of trees

Replace landscape materials, including mulch, decomposed granite, headers, as needed

Provide weed, disease and pest control, including vertebrate pests with the exception of commensal rodents

Prepare and properly apply pest control materials and report on type, quantity of materials applied, target pest and locations.

Provide erosion control/mediation and pollution prevention

Provide litter and debris removal, including graffiti removal

Clean pedestrian structures, site furnishings, site walls and pedestrian paving

Clean exterior site lighting fixtures, less than fourteen (14) feet in height

Clean exterior way-finding and regulatory signs

Clean roadways, parking lots, and parking structures

Provide project supervision and coordinate activities with VA staff.

Provide on call and as need snow removal services.

IMPORTANT NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting.

LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation.

Please communicate via e-mail to orrellius.williams@va.gov by 13:00CT, 03/03/2026 as to your company s interest and ability to perform service per this brief Scope of Work.

If interested, please provide the following

Please state your company s business size as related to NAICS code 561730 Landscaping Services:________________

As per the Limitations of Subcontracting: (see FAR 19.505)

As Primary Contractor: what % of Total Contract Value will you retain?___________

If using a Subcontractor: what % of Total Contract Value will go to them?__________

Please provide SAMs Unique Entity Identifier number:_____________

If you have an FSS/GSA contract that includes this service:____________

Provide FSS/GSA contract number if applicable:________________

IF YOU ARE NOT INTERESTED, NO RESPONSE IS NECESSARY