36C25926Q0264.docx
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- Solicitation number
- 36C25926Q0264
About this file
This is a Sources Sought Notice for grounds maintenance and services at the James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. The Department of Veterans Affairs Network Contracting Office (NCO 19) is conducting market research to identify potential contractors capable of performing comprehensive grounds maintenance on the facility's approximately 6-acre campus. Responses are due by March 3, 2026, at 1:00 PM Central Time to Contract Specialist Orrellius Williams at orrellius.williams@va.gov. The solicitation number is 36C25926Q0264, and the service falls under NAICS code 561730 (Landscaping Services) with Product Service Code S208. This notice is designated as a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).
The scope of work requires contractors to furnish all labor, supervision, materials, and equipment for weekly grounds maintenance services during normal business hours (8:00 AM to 4:30 PM, Monday through Friday, excluding holidays). Required services include irrigation system maintenance, tree and shrub trimming, lawn mowing and aeration, fertilization, pest and disease control, erosion control, debris and graffiti removal, cleaning of pedestrian structures and site furnishings, exterior lighting and signage cleaning, parking lot and roadway maintenance, project supervision, and on-call snow removal services. Interested vendors must respond with their business size classification, subcontracting percentages per FAR 19.505 requirements, SAM Unique Entity Identifier, and any applicable GSA/FSS contract information. The Sources Sought Notice emphasizes this is for market research purposes only and no award will be made directly from this posting; however, the information gathered will inform a subsequent formal solicitation.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Tulsa Chip-in - Grounds Maintenance and Services Contract for the New James Mountain Inhofe VA Medical Center |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0264 |
| RESPONSE DATE/TIME/ZONE |
| 03-03-2026 13:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| S208 |
| NAICS CODE* |
| 561730 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist Orrellius Williams orrellius.williams@va.gov 918-252-8812
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Eastern Oklahoma VA Healthcare System
James Mountain Inhofe VA Medical Center
440 South Houston Avenue, Tulsa
Tulsa OK
| POSTAL CODE |
| 74105 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
BRIEF SCOPE OF WORK
(This is for information only)
GROUND MANAGEMENT
1.0 General Information
Furnish all labor, supervision, materials, and equipment necessary to accomplish complete daily grounds maintenance services as described herein. A site visit is recommended so that the incumbent contractor knows the facility layout. The contractor will be required to provide services for the following location: James Mountain Inholfe VA Medical Center, 440 S Houston Ave, Tulsa, OK 74127.
The contractor shall provide all personnel, supervision, equipment and other services deemed necessary to perform all work as defined in the performance work statement. The contractor shall provide all services on a weekly as needed bases. Normal business hours are 8:00a.m. to 4:30p.m., Monday through Friday, excluding holidays. The Contractor shall perform to the standards expressed in the contract and perform all tasks during these hours.
1.1 General Description of Grounds Maintenance Services
a. The Tulsa VA is approximately 6 acre campus.
b. Maintain the existing irrigation systems
c. Trim and clearance prune trees, shrubs, groundcover and vines
d. Mow, edge, aerate and remove thatch in turf areas
e. Fertilize plant materials
f. Staking, trimming and guying of trees
g. Replace landscape materials, including mulch, decomposed granite, headers, as needed
h. Provide weed, disease and pest control, including vertebrate pests with the exception of commensal rodents
i. Prepare and properly apply pest control materials and report on type, quantity of materials applied, target pest and locations.
j. Provide erosion control/mediation and pollution prevention
k. Provide litter and debris removal, including graffiti removal
l. Clean pedestrian structures, site furnishings, site walls and pedestrian paving
m. Clean exterior site lighting fixtures, less than fourteen (14) feet in height
n. Clean exterior way-finding and regulatory signs
o. Clean roadways, parking lots, and parking structures
p. Provide project supervision and coordinate activities with VA staff.
q. Provide on call and as need snow removal services.
IMPORTANT NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting.
LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation.
Please communicate via e-mail to orrellius.williams@va.gov by 13:00CT, 03/03/2026 as to your company’s interest and ability to perform service per this brief Scope of Work.
If interested, please provide the following
1. Please state your company’s business size as related to NAICS code 561730 Landscaping Services:________________
1. As per the Limitations of Subcontracting: (see FAR 19.505)
1. As Primary Contractor: what % of “Total Contract Value” will you retain?___________
1. If using a Subcontractor: what % of “Total Contract Value” will go to them?__________
1. Please provide SAMs Unique Entity Identifier number:_____________
1. If you have an FSS/GSA contract that includes this service:____________
1. Provide FSS/GSA contract number if applicable:________________
IF YOU ARE NOT INTERESTED, NO RESPONSE IS NECESSARY
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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