S208--Snow Removal Services TOGUS MAINE 402-26-1-4808-0031
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24126Q0132
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- Place of performance
- 1 Va Center Augusta Maine
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 1 is seeking snow removal services for the VA Medical Center in Togus, Maine through a Request for Quote (RFQ) issued under simplified acquisition procedures for commercial services. The services encompass comprehensive snow and ice removal operations including clearing buildings, walkways, stairs, entrances, and loading docks, with strict performance requirements including 24/7 availability and response within one hour of weather events. Vendors must use the specified de-icing product (Cutting Edge Pro PowerMelt+) and maintain a four-foot clear path in priority areas while adhering to VA security and health directives, including proof of current vaccinations and tuberculosis testing. The government will evaluate quotations based on four primary factors: lowest evaluated price, technical capability (acceptable/unacceptable), past performance (acceptable/unacceptable), and certification compliance. The deadline for submission is December 18, 2025, at 11:00 AM EST, with quotes to be sent directly to contract specialist Tyler M. Kenyon at tyler.kenyon@va.gov.
This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 561790 with a small business size standard of $9 million. The contract structure includes a base year and four optional one-year renewal periods, beginning upon contract award with service operations spanning from October 1st through May 31st annually (5 months for the base year and 8 months for option years), extending through May 31, 2030. Pricing will be structured on a monthly basis with vendors required to provide a unit cost per month followed by an annual total, with payment guaranteed regardless of whether services are required in any given month. Vendors must comply with Service Contract Act wage determination WD # 2015-4009 Revision #32 and cannot subcontract more than 50 percent of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. The place of performance is located at 1 VA Center, Augusta, Maine 04330.
Notice text
3 versions
Update #3 · Latest ·
The purpose of Amendment 0002 dated 12/17/2025 is to answer an additional industry question as follows:
Additional Question:
Based on answer to Question #6 regarding changing the CLIN Structure for unit by the month, 5 months for base year and 8 months for Option years. Does this mean you want a unit cost per month, followed by a total for that CLIN year? If we base our pricing by the month and there is a particular month with no services required does that mean, we don’t get paid for that month? Or is it just a flat rate per month that we bill out for those duration periods?
Answer: Yes, the Government is requesting a monthly price for the base and following option periods followed by a total for that CLIN period. If no services are required to be performed on any given month, vendors will still be paid regardless.
The purpose of Amendment 0001 dated 12/17/2025 is to answer industry questions. Please see attachement for further information.
Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-4 This solicitation is set-aside for 100% SDVOSB set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 with a small business size standard of $9M. The FSC/PSC is S208. The Department of Veteran Affairs NCO 1 is seeking to purchase Snow Removal Services for VAMC Togus. The period of performance will begin upon contract award and continue for one year thereafter. The contract will include 4 option periods. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Total Price 0001 BASE Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE 0002 OPTION 1 Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE 0003 OPTION 2 Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE 0004 OPTION 3 Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE 0005 OPTION 4 Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE Place of Performance/Place of Delivery Address: 1 VA CENTER AUGUSTA ME Postal Code: 04330 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).] The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023 FAR 52.217-8 Option to Extend Services Nov 1999 FAR 52.217-9 Option to Extend the Term of the Contract Mar 2000 VAAR 852.219-73 - VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses. VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction The following clauses are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note), 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) All quoters shall submit the following: Firm Fixed Price quote AND filled/signed Limitations of Subcontracting attachment. All quotes shall be sent to tyler.kenyon@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of the FAR. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: 1. Price: Price will be evaluated to determine reasonableness in accordance with the FAR. The quotation offering the lowest total evaluated price that is determined to be technically acceptable will be considered for award. 2. Technical Capability: Technical capability will be evaluated on an acceptable/unacceptable basis to determine the vendor s ability to meet or exceed the minimum performance, design, and functional requirements identified in the Statement of Work (SOW). 3. Past Performance: Past performance will be evaluated on an acceptable/unacceptable basis to determine the vendor s demonstrated record of performance on contracts of similar scope, size, and complexity. The Government may use information provided by the offeror, as well as information obtained from other sources known to the Government. 4. Certification: Certification will be evaluated on an acceptable/unacceptable basis to ensure compliance with applicable industry standards and manufacturer qualifications necessary for providing the necessary services. Award will be made to the responsible vendor whose quotation is determined to be technically acceptable and offers the lowest evaluated price to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 12/18/2025 at 11:00AM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/ Point of Contact Tyler Kenyon tyler.kenyon@va.gov
Update #2 ·
The purpose of Amendment 0001 dated 12/17/2025 is to answer industry questions. Please see attachement for further information.
Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-4 This solicitation is set-aside for 100% SDVOSB set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 with a small business size standard of $9M. The FSC/PSC is S208. The Department of Veteran Affairs NCO 1 is seeking to purchase Snow Removal Services for VAMC Togus. The period of performance will begin upon contract award and continue for one year thereafter. The contract will include 4 option periods. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Total Price 0001 BASE Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE 0002 OPTION 1 Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE 0003 OPTION 2 Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE 0004 OPTION 3 Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE 0005 OPTION 4 Snow Removal Services in accordance with the SOW 1 YR PLEASE PROVIDE Place of Performance/Place of Delivery Address: 1 VA CENTER AUGUSTA ME Postal Code: 04330 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).] The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023 FAR 52.217-8 Option to Extend Services Nov 1999 FAR 52.217-9 Option to Extend the Term of the Contract Mar 2000 VAAR 852.219-73 - VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses. VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction The following clauses are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note), 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) All quoters shall submit the following: Firm Fixed Price quote AND filled/signed Limitations of Subcontracting attachment. All quotes shall be sent to tyler.kenyon@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of the FAR. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: 1. Price: Price will be evaluated to determine reasonableness in accordance with the FAR. The quotation offering the lowest total evaluated price that is determined to be technically acceptable will be considered for award. 2. Technical Capability: Technical capability will be evaluated on an acceptable/unacceptable basis to determine the vendor s ability to meet or exceed the minimum performance, design, and functional requirements identified in the Statement of Work (SOW). 3. Past Performance: Past performance will be evaluated on an acceptable/unacceptable basis to determine the vendor s demonstrated record of performance on contracts of similar scope, size, and complexity. The Government may use information provided by the offeror, as well as information obtained from other sources known to the Government. 4. Certification: Certification will be evaluated on an acceptable/unacceptable basis to ensure compliance with applicable industry standards and manufacturer qualifications necessary for providing the necessary services. Award will be made to the responsible vendor whose quotation is determined to be technically acceptable and offers the lowest evaluated price to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 12/18/2025 at 11:00AM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/ Point of Contact Tyler Kenyon tyler.kenyon@va.gov
Update #1 ·
Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Effective Date: 04/18/2025
Revision: 02
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-4
This solicitation is set-aside for 100% SDVOSB set-aside.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 with a small business size standard of $9M.
The FSC/PSC is S208.
The Department of Veteran Affairs NCO 1 is seeking to purchase Snow Removal Services for VAMC Togus.
The period of performance will begin upon contract award and continue for one year thereafter. The contract will include 4 option periods.
All interested companies shall provide quotations for the following:
Supplies/Services
Line Item
Description
Quantity
Unit of Measure
Total Price
0001
BASE Snow Removal Services in accordance with the SOW
1
YR
PLEASE PROVIDE
0002
OPTION 1 Snow Removal Services in accordance with the SOW
1
YR
PLEASE PROVIDE
0003
OPTION 2 Snow Removal Services in accordance with the SOW
1
YR
PLEASE PROVIDE
0004
OPTION 3 Snow Removal Services in accordance with the SOW
1
YR
PLEASE PROVIDE
0005
OPTION 4 Snow Removal Services in accordance with the SOW
1
YR
PLEASE PROVIDE
Place of Performance/Place of Delivery
Address:
1 VA CENTER AUGUSTA ME
Postal Code:
04330
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023
FAR 52.217-8 Option to Extend Services Nov 1999
FAR 52.217-9 Option to Extend the Term of the Contract Mar 2000
VAAR 852.219-73 - VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses.
VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction
The following clauses are applicable:
52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note), 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)
All quoters shall submit the following: Firm Fixed Price quote AND filled/signed Limitations of Subcontracting attachment.
All quotes shall be sent to tyler.kenyon@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of the FAR. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
1. Price: Price will be evaluated to determine reasonableness in accordance with the FAR. The quotation offering the lowest total evaluated price that is determined to be technically acceptable will be considered for award.
2. Technical Capability: Technical capability will be evaluated on an acceptable/unacceptable basis to determine the vendor s ability to meet or exceed the minimum performance, design, and functional requirements identified in the Statement of Work (SOW).
3. Past Performance: Past performance will be evaluated on an acceptable/unacceptable basis to determine the vendor s demonstrated record of performance on contracts of similar scope, size, and complexity. The Government may use information provided by the offeror, as well as information obtained from other sources known to the Government.
4. Certification: Certification will be evaluated on an acceptable/unacceptable basis to ensure compliance with applicable industry standards and manufacturer qualifications necessary for providing the necessary services.
Award will be made to the responsible vendor whose quotation is determined to be technically acceptable and offers the lowest evaluated price to the Government.
Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 12/18/2025 at 11:00AM EST.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here:Â https://www.cep.fsc.va.gov/
Point of Contact
Tyler Kenyon tyler.kenyon@va.gov
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| S208--402-26-230SC Snow Removal 402-26-1-4808-0031 (VA-26-00030209) | Award Notice | |
| This notice | Solicitation |
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|---|---|---|---|
| S218--RFI New Snow & Ice Removal - CI | Veterans Integrated Service Network 23 | Service-Disabled Veteran-Owned Small Business | |
| S218--Snow and Ice Service Removal Agreement | Veterans Integrated Service Network 6 | No set-aside | |
| Snow Removal Services, Westville Lake, Southbridge, MA | ENDIST New England | Total Small Business | |
| 6810--Bulk Road Salt for VA Medical Center Central Western MA | Veterans Integrated Service Network 1 | Service-Disabled Veteran-Owned Small Business | |
| 6810--Bulk Road Salt for Lyons VA Medical Center | Veterans Integrated Service Network 2 | Total Small Business |
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