36C24126Q0132.docx

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

VAMC Providence

830 Chalkstone Avenue Providence RI 02908

POINT OF CONTACT*

Contract Specialist Tyler M Kenyon tyler.kenyon@va.gov 401-273-7100

PLACE OF PERFORMANCE

AUGUSTA

MAINE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-4

This solicitation is set-aside for 100% SDVOSB set-aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 with a small business size standard of $9M.

The FSC/PSC is S208.

The Department of Veteran Affairs NCO 1 is seeking to purchase Snow Removal Services for VAMC Togus.

The period of performance will begin upon contract award and continue for one year thereafter. The contract will include 4 option periods.

All interested companies shall provide quotations for the following:

Supplies/Services

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” Nov 2023

FAR 52.217-8 Option to Extend Services” Nov 1999

FAR 52.217-9 “Option to Extend the Term of the Contract” Mar 2000

VAAR 852.219-73 - VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses.

VAAR 852.219-75 – “VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction”

The following clauses are applicable:

52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note), 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) All quoters shall submit the following: Firm Fixed Price quote AND filled/signed Limitations of Subcontracting attachment.

All quotes shall be sent to tyler.kenyon@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of the FAR. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Price will be evaluated to determine reasonableness in accordance with the FAR. The quotation offering the lowest total evaluated price that is determined to be technically acceptable will be considered for award.

2. Technical Capability: Technical capability will be evaluated on an acceptable/unacceptable basis to determine the vendor’s ability to meet or exceed the minimum performance, design, and functional requirements identified in the Statement of Work (SOW).

3. Past Performance: Past performance will be evaluated on an acceptable/unacceptable basis to determine the vendor’s demonstrated record of performance on contracts of similar scope, size, and complexity. The Government may use information provided by the offeror, as well as information obtained from other sources known to the Government.

4. Certification: Certification will be evaluated on an acceptable/unacceptable basis to ensure compliance with applicable industry standards and manufacturer qualifications necessary for providing the necessary services.

Award will be made to the responsible vendor whose quotation is determined to be technically acceptable and offers the lowest evaluated price to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 12/18/2025 at 11:00AM EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/ Point of Contact Tyler Kenyon – tyler.kenyon@va.gov

See attached document: SOW.

See attached document: FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services.

See attached document: FAR 52.212-2 Evaluation - Commercial Products and Commercial Services.

See attached document: Attachment 852.219-75 Limitation on Subcontracting.

See attached document: 001a Att1 - General Plan-map of work area.

See attached document: 001c Att3 - Cutting-Edge-Pro-PowerMelt-SDS.

See attached document: 001b Att2 - COMPLETE STATION-Model.

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