S205--Trash Removal and Recycling Services Grand Junction, Colorado

Amendment 003 to Solicitation #36C25926Q0261 (Trash Removal and Recycling Services)

This amendment s purpose is to extend the deadline for quotes for this requirement due to additional clarification needed on whether the previously added line item for a monthly rental of a compactor is needed.

At this time, the deadline for quote packages is extended from 12pm MST on March 27th to 12pm MST on April 3rd, 2026.

**More clarifying information will be provided early the week of March 30th via a follow up amendment.

Amendment 003 to Solicitation #36C25926Q0261 (Trash Removal and Recycling Services)

This amendment s purpose is to provide one additional site visit opportunity for interested vendors due to the recent addition (0002) of a monthly rental of an 8-yard compactor.

The site visit is NOT mandatory

The site visit will occur at 1PM MST, March 26th, 2026. Please contact Medardo Recibe via email, medardo.recibe@va.gov, to confirm your company will be attending as well as to obtain the location details for the meeting.

Quotes will still be due by the original deadline (March 27th, no later than 12pm MST). Please ensure complete quote packages are sent to stephanie.cahill@va.gov by the deadline for further consideration and review.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

Amendment 002 to Solicitation #36C25926Q0261 (Trash Removal and Recycling Services)

This amendment s purpose is to provide additional clarification on line items based on recent questions

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

0001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

0002

Monthly 8-yeard Compactor Rental

12

MO

0003

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

0004

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

0005

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

0006

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

0007

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

0008

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Base Year

$

**The table above only includes the base year line items for simplified purposes. All clarification provided to the above line items also apply to the subsequent, corresponding line items in option years #1-4.

Please clarify the quantity of 168 for line item 0001 (and 1001, 2001, 3001, 4001).

The quantity of 168 jobs is correct. 3 jobs/hauls per week for 52 weeks = 156; with 12 additional jobs that may or may not be used at some point during the year = 168.

The intention of adding 12 more jobs is to provide flexibility throughout each year since some months may need more hauls than others. If some (or none) of the additional 12 jobs are used during the year, a decrease modification to de-obligate those funds will be discussed at the end of the year.

Please clarify the quantity of 120 for line item 0005 (and 1005, 2005, 3005, 4005).

The quantity of 120 tons is correct. We found that the line item 0003 was for the costs associated with sending personnel and transport to and from the site as well as other fees associated. However, past performance with other vendors indicated that we also needed to take into consideration that there were added costs for the heavier hauls. Therefore, the costs directly associated per ton should be factored in as line item 0005. This structure enables the station and vendor to be flexible throughout the year based on increased and decreased need.

Does line item 0004 mean another 30-yard dumpster is needed?

No, line items 0004 and 0005 correspond to each other. There is only one (1) 30-yard dumpster needed but one line item (0005) is for the tons per haul and the other line item (0004) is for all other associated costs with each haul/job.

Amendment 001 to Solicitation #36C25926Q0261 (Trash Removal and Recycling Services)

This amendment s purpose is to:

1. add a line item previously not included in the original solicitation,

2. extend the deadline for quotes and,

3. list and answer the questions submitted by the questions deadline as specified in the solicitation.

Line item 0002 is hereby added to the solicitation for the monthly rental of an 8-yard compactor (including costs of installation and removal of compactor.) **quotes should include this line item in ALL subsequent option years.

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

0001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

0002

Monthly 8-yeard Compactor Rental

12

MO

0003

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

0004

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

0005

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

0006

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

0007

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

0008

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Base Year

$

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

1001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

1002

Monthly 8-yeard Compactor Rental

12

MO

1003

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

1004

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

1005

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

1006

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

1007

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

1008

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Base Year

$

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

2001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

2002

Monthly 8-yeard Compactor Rental

12

MO

2003

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

2004

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

2005

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

2006

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

2007

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

2008

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Base Year

$

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

3001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

3002

Monthly 8-yeard Compactor Rental

12

MO

3003

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

3004

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

3005

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

3006

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

3007

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

3008

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Base Year

$

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

4001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

4002

Monthly 8-yeard Compactor Rental

12

MO

4003

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

4004

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

4005

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

4006

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

4007

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

4008

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Base Year

$

From the Statement of Work section:

REQUIREMENTS:

Contractor shall provide containers and services as listed below:

One (1), eight (8) yard compactor emptied three (3x) times per week (an additional 12 pickups/hauls/jobs added in case of unanticipated increased need throughout the year, as needed). The services shall be completed on the agreed upon schedule of three (3) pickups per week on Monday, Wednesday, and Friday.

The trash compactor must be provided by the vendor at monthly rental fee. Costs for installation and removal should be included in the rate.

The compactor shall be bolted to the ground and include a detachable container for dumping solid waste only.

A new replacement container for the compactor shall be provided by the Contractor twice per year approx.. every 6 months.

The Contractor shall power wash the cement prior to the replacement of the new container for the compactor

Due to the addition of a line item (0002) for monthly rental of a compactor, the deadline for quotes is hereby extended from 12pm MST on March 24th to 12pm MST on March 27th.

Questions and Answers:

The RFQ requires 2 pallet pickups per month. Can the VA provide any historical or estimated data on the average number of pallets per pickup, total annual pallets, or typical volume/weight per haul?Â

The average pallet accumulation per week on the high end is estimated at 12 each. To note: medical, administrative, cleaning supplies, equipment deliveries, Prosthetics, etc. may change and drive the number from time to time.      Â

For the 8-yard compactor and 30-yard roll-off are the additional quantities included in the firm-fixed quote, or are they subject to separate billing/contract modification if exceeded? If exceeded, would any additional pickups be at the same unit rate?:Â

The additional jobs (12 additional for the compactor; 6 additional for 30-yard) were added in order to provide flexibility based on the needs of the facility throughout the year. The awarded vendor should anticipate completing jobs based on the regular frequency stated in the SOW but understand that the facility will likely reach out for additional pickups throughout the year as needed. The vendor should notify the facility, in advance, if they will exceed the allotted number of pickups for the year. In that case, a modification will be discussed and can be issued for additional pickups. The modification MUST occur prior to the new additional pickups being executed.

The monthly rate should consider revenue from recycled baled cardboard. Can the VA provide any historical estimates for baled cardboard volume, weight, or tons per bi-weekly pickup to help accurately factor this?:Â

The facility doesn t have the capability for weight measurement on baled cardboard. The average is one bale every two weeks. Â

Disposal Fee per Ton (Line 0004/1004/etc.) The line item is "Disposal Fee per Ton" with quantity 120 EA and notes approx. 4 tons per haul (up to 30 hauls/year). Should the offer quote a per-ton rate, or a flat rate per haul assuming 4 tons? If a haul exceeds 4 tons, is the overage billable at the quoted per-ton rate?:Â

Per ton rate, as there few variables that could drive the weight during the pick-up i.e. pallet weight vs. old system furniture, weather/rain/snow could be a potential factor, etc. The quantity of 120 tons over a one-year period should be sufficient while allowing flexibility for heavier/lighter pick up. The vendor may only invoice, in arrears, for the actual amount of tons picked up during that month. A discussion between the vendor and Contracting Officer and facility should be had to determine if a modification is needed to add a higher quantity as needed.

For monthly invoicing in arrears, what documentation is required for actual tons (e.g., weigh tickets) on the 30-yard roll-off disposal fees, or for any unscheduled additional pickups?Â

All pertinent charges (i.e. weigh in ticket, etc.) should be included during monthly invoicing. The vendor is responsible for ensuring and certifying their invoice is accurate in the system when submitting their invoice each month. The invoices should be broken down into each of the line items included in that period of performance so the facility can easily verify all costs are in line with the agreed upon rates in the contract.

Are the compactor and baler self-contained?

Both are bolted (stationary) to the ground with a detachable container for dumping (Compactor only/8-yarder) and for solid waste only not packaging nor dry recyclables

What are the dimensions of the current compactor? Current cardboard baler?

Compactor: 91 (W) x 81 (L) x 120 (H)

Baler: 81 (W) x  56 (L) x 102 (H). The hydraulic Cylinder stand at 48

Current layout for compactor (right) and baler (left):

Baler: Compactor:

Request for Quote (RFQ) #: 36C25926Q0261

Trash Removal and Recycling Services

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

SITE VISIT: A site visit is strongly encouraged to ensure accurate bid submissions.

The site visit will occur at 10AM MST, March 16th, 2026. Please contact Medardo Recibe via email, medardo.recibe@va.gov, to confirm your company will be attending as well as to obtain the location details for the meeting.

QUESTIONS: The deadline for all questions is 12:00pm MST, March 18th, 2026.

All questions must be submitted in writing, via email, no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

QUOTES: Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, March 24th, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0261. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective August 26th, 2025.

The North American Industrial Classification System (NAICS) code for this procurement is 562111 with a business size standard of $47 million. This solicitation is 100% set aside for small business concerns.

List of Line Items;

Base Year: 5/1/2026 4/30/2027

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

0001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

0002

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

0003

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

0004

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

0005

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

0006

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

0007

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Base Year

$

Option Year #1: 5/1/2027 4/30/2028

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

1001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

1002

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

1003

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

1004

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

1005

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

1006

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

1007

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Option Year #1

$

Option Year #2: 5/1/2028 4/30/2029

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

2001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

2002

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

2003

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

2004

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

2005

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

2006

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

2007

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Option Year #2

$

Option Year #3: 5/1/2029 4/30/2030

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

3001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

3002

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

3003

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

3004

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

3005

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

3006

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

3007

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Option Year #3

$

Option Year #4: 5/1/2030 4/30/2031

Line Item

Description

Qty

Unit of Measure

Unit Price

Total Price

4001

Waste/Trash Removal from QTY: one (1) 8-yard Compactor (3x/week + 12 additional; estimated)

168

JB

$

$

4002

Waste/Trash Removal from QTY: two (2), 8-yarder Trash Bin Containers (2x/week)

104

JB

4003

Waste/Trash Removal from QTY: one (1), 30-yard Roll Off Dumpster (2x/month + 6 additional; estimated)

30

JB

4004

Disposal Fee per Ton (for 30-yard Roll Off Dumpster)

Approx. four (4) tons per haul; up to 30 hauls per year

120

EA

4005

Waste/Trash Removal from QTY: twelve (12), 96-gallon Recycling Carts (1x/week)

52

JB

4006

Monthly Baler Rental with Baled Cardboard Pick-ups (1x/every 2 weeks)

12

MO

4007

Recycling of Wooden Pallets (2x/month)

24

JB

Total of Option Year #4

$

Grand Total

$

Description of Requirements for the Services to be acquired:

*Cut sheets and specification sheets proving the offered products and services meets all testing specifications and requirements provided in the Statement of Work (SOW) must be included with the quote

*Failure to meet the requirements listed in the SOW below will result in the offeror s quote not being considered for award.

*Failure to provide the required documents or information (information documents, quote with accurate costs, estimated time for completion of project) by the quote deadline will result in the offeror s quote not being considered for award.

STATEMENT OF WORK:

Summary:

The Statement of Work (SOW) covers the furnishing of all necessary labor, material, equipment and supervision necessary to satisfactorily remove recycled materials, trash, and refuse waste from the VA Western Colorado Health Care System (WCHCS) at address: 2121 North Avenue, Grand Junction, CO 81501.

Trash removal and recycling services shall be provided in accordance with the frequency listed in the price/cost schedule (above) and the SOW (below). However, all services completed within a given month shall be submitted for payment on one monthly invoice, in arrears.

REQUIREMENTS:

Contractor shall provide containers and services as listed below:

One (1), eight (8) yard compactor emptied three (3x) times per week (an additional 12 pickups/hauls/jobs added in case of unanticipated increased need throughout the year, as needed). The services shall be completed on the agreed upon schedule of three (3) pickups per week on Monday, Wednesday, and Friday.

A new replacement container for the compactor shall be provided by the Contractor twice per year approx.. every 6 months.

The Contractor shall power wash the cement prior to the replacement of the new container for the compactor

Two (2), eight (8) yarder trash bin containers emptied two times (2x) per week.

One (1), 30 yard roll off dumpster emptied two times (2x) per month (an additional 6 pickups/hauls/jobs added in case of unanticipated increased need throughout the year, as needed).

The facility may require unscheduled additional pickup outside of the regular schedule depending on ongoing project and facility needs. The VA COR shall coordinate with the vendor when additional, unscheduled pickups are required.

Disposal fees for each haul shall be invoiced specifying how many tons are included for the haul. Based on past performance, no haul for the 30-yard dumpster is expected to exceed four (4) tons.

Twelve (12), 96-gallon recycling carts, emptied one time (1x) per week for aluminum, paper, plastic, and tin.

One (1), baler for cardboard cardboard bale pick-ups once every two weeks.

Shall be leased to facility; NOT purchased.

Installation of the baler and ongoing maintenance shall be included

The cost of hauling the baled cardboard should be priced in the monthly rental fee. The vendor s monthly rate should take into consideration any additional revenue received for recycling the baled cardboard.

Recycling of wooden pallets pick-ups shall be two times (2x) per month.

Pallets shall not be put in the 30 yard roll off dumpster as regular waste/trash Contractor shall ensure pallets are not destroyed and are brought to a recycling facility

**Additionally, the WCHCS may request additional pickups if the volume trash/recycling generated warrants additional pickups those additional pickups/hauls have been accounted for as an additional quantity in the cost/price schedule. If the Contractor anticipates they will need to exceed the total number of total hauls for the year, as much advance notice as possible (at least 30 days) should be provided to the station POC as well as the Contracting Officer. No additional hauls that exceed the annual total should be scheduled or completed without the Contractor first receiving a modification to the contract that incorporates those additional services/jobs.

Disposal services shall include but are not limited to landfill fees, taxes and/or additional expenses (gas, overfill, etc.) related to the disposal of trash, garbage, and any recycling fees.

Any trash or garbage scattered by the contractor on the Medical Center grounds shall be immediately recovered and removed by the Contractor.

The pickup area shall be left in a clean oil-free sanitary condition. All debris dropped by the contractor shall be promptly removed by the Contractor.

The Contractor shall return all containers to their proper position. The WCHCS will furnish the necessary electric power to run the hydraulic power system. The contractor shall be responsible for the maintenance and upkeep of the hydraulic power compactor.

Trucks and compactors shall be maintained and in good repair so as not to leak hydraulic fluid and other oils/fluids onto the WCHCS grounds and facilities.

If the WCHCS determines that the area is not being kept clean by the contractor, the WCHCS will clean the affected area and charge the cleaning to the contractor.

WORKMANSHIP:

Contractor shall maintain a state of cleanliness inside and outside the compactor

Power washing cement prior to installation of new container for compactor 2x/year

Area around the compactor and compactor itself shall be kept clean and free of excessive oil/fluids.

SAFETY REQUIREMENTS:

In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his designee may determine to be reasonably necessary to protect the lives and health of occupants of the building and the lives and health of the contractor s personnel. The Contracting Officer or designee will notify the contractor of any noncompliance with the foregoing provision and action to be taken. The Contractor shall after receipt of such notice immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or representative at the site of the work, shall be deemed sufficient for the purpose of aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default.

(End of Statement of Work)

Services and acceptance are to be F.O.B Destination (RFO 52.247-34) at:

Grand Junction VA Medical Center (WCHCS)

2121 North Ave.,

Grand Junction, Colorado 81501

52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability or quality of the services offered to meet the Government requirement and (II) Price

Volume I - Technical capability or quality of the services offered to meet the Government requirement

The offeror shall submit specifications, cut sheets, or brochures confirming the services to be provided meet or exceed the requirements included in the SOW specified in this solicitation.

Volume II Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor 1. Technical capability of services offered to meet the Government requirement

Factor 2. Price

Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor I. Technical capability of services offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

**The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government.**

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s)

(End of Addendum to 52.212-2)

52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

The following RFO clauses are incorporated by reference:

Applicable (X)

Number

Title

Source

X

52.203-6 with Alt I

Restrictions on Subcontractor Sales to the Government

Statute

X

52.203-13

Contractor Code of Business Ethics and Conduct

Statute

X

52.203-17

Contractor Employee Whistleblower Rights

Statute

X

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Statute

X

52.204-9

Personal Identity Verification of Contractor Personnel

Other

X

52.204-13

System for Award Management Maintenance

Statute

52.204-91

Contractor identification

Other

X

52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Statute

X

52.209-9

Updates of Publicly Available Information Regarding Responsibility Matters

Statute

X

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations

Statute

52.219-4

Notice of Price Evaluation Preference for HUBZone Small Business Concerns

Statute

X

52.219-6

Notice of Total Small Business Set-Aside

Statute

52.219-6 with Alt I

Notice of Total Small Business Set-Aside, with Alternate I

Statute

X

52.219-8

Utilization of Small Business Concerns

Statute

52.219-9

Small Business Subcontracting Plan

Statute

52.219-9 with Alt I

Small Business Subcontracting Plan, with Alternate I

Statute

52.219-9 with Alt II

Small Business Subcontracting Plan, with Alternate II

Statute

52.219-9 with Alt III

Small Business Subcontracting Plan, with Alternate III

Statute

52.219-9 with Alt IV

Small Business Subcontracting Plan, with Alternate IV

Statute

52.219-14

Limitations on Subcontracting

Statute

52.219-16

Liquidated Damages Subcontracting Plan

Statute

52.219-33

Nonmanufacturer Rule

Statute

X

52.222-3

Convict Labor

EO

X

52.222-19

Child Labor Cooperation with Authorities and Remedies

EO

X

52.222-35

Equal Opportunity for Veterans

Statute

52.222-35 with Alt I

Equal Opportunity for Veterans, with Alternate I

Statute

X

52.222-36

Equal Opportunity for Workers with Disabilities

Statute

52.222-36 with Alt I

Equal Opportunity for Workers with Disabilities, with Alternate I

Statute

X

52.222-37

Employment Reports on Veterans

Statute

X

52.222-40

Notification of Employee Rights Under the National Labor Relations Act

EO

X

52.222-41

Service Contract Labor Standards

Statute

52.222-42

Statement of Equivalent Rates for Federal Hires

Employee Class Monetary Wage-Fringe Benefits

Statute

X

52.222-43

Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)

Statute

52.222-44

Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

Statute

X

52.222-50

Combating Trafficking in Persons

Statute

52.222-50 with Alt I

Combating Trafficking in Persons, with its Alternate I

Statute

52.222-51

Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements

Other

52.222-53

Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements

Other

X

52.222-54

Employment Eligibility Verification

EO

X

52.222-62

Paid Sick Leave Under Executive Order 13706

EO

X

52.223-2

Reporting of Biobased Products Under Service and Construction Contracts

EO

52.223-9

Estimate of Percentage of Recovered Material Content for EPA-Designated Items

Statute

52.223-9 with Alt I

Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I

Statute

52.223-11

Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

Statute

X

52.223-12

Maintenance

Statute

52.223-20

Aerosols

Statute

52.223-21

Foams

Statute

X

52.223-23

Sustainable Products and Services

Statute

52.224-3

Privacy Training

Statute

52.224-3 with Alt I

Privacy Training, with Alternate I

Statute

52.225-1

Buy American-Supplies

Statute

52.225-1 with Alt I

Buy American-Supplies, with Alternate I

Statute

52.225-3

Buy American-Free Trade Agreements-Israeli Trade Act

Statute

52.225-3 with Alt II

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II

Statute

52.225-3 with Alt III

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III

Statute

52.225-3 with Alt IV

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV

Statute

52.225-5

Trade Agreements

Statute

52.225-19

Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States

Other

52.225-26

Contractors Performing Private Security Functions Outside the United States

Statute

52.226-4

Notice of Disaster or Emergency Area Set-Aside

Statute

52.226-5

Restrictions on Subcontracting Outside Disaster or Emergency Area

Statute

X

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving

EO

52.229-12

Tax on Certain Foreign Procurements

Statute

52.232-29

Terms for Financing of Commercial Products and Commercial Services

Statute

52.232-30

Installment Payments of Commercial Products and Commercial Services

Statute

X

52.232-33

Payment by Electronic Funds Transfer System for Award Management

Statute

52.232-34

Payment by Electronic Funds Transfer Other than System for Award Management

Statute

52.232-36

Payment by Third Party

Statute

X

52.232-40

Providing Accelerated Payments to Small Business Subcontractors

Statute

52.232-90

Fast Payment Procedure

Statute

X

52.233-3

Protest After Award

Statute

X

52.233-4

Applicable Law for Breach of Contract Claim

Statute

X

52.240-91

Security Prohibitions and Exclusions

Statute

52.240-91 with Alt I

Security Prohibitions and Exclusions, with Alternate I

Statute

52.240-92

Security Requirements

Other

52.240-92 with Alt II

Security Requirements with Alternate II

Other

52.240-93

Basic Safeguarding of Covered Contractor Information Systems

Â

X

52.244-6

Subcontracts for Commercial Products and Commercial Services

Statute

52.247-64

Preference for Privately Owned U.S.-Flag Commercial Vessels

Statute

52.247-64 with Alt I

Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I

Statute

Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to include this option clause.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months.

852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:

VAAR Clauses are incorporated by reference as follows:

VAAR 852.203-70

Commercial Advertising (MAY 2018)

VAAR 852.204-70

Personal Identity Verification of Contractor Personnel (MAR 2026)

VAAR 852.204-72

Personnel Vetting and Credentialing (MAR 2026)

VAAR 852.232-72

Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.246-71

Rejected Goods (OCT 2018)

VAAR 852.222-71

Compliance with Executive Order 13899. (DEVIATION) (APR 2025)

VAAR Provisions are incorporated as follows:

VAAR 852.233-70

Protest Content/Alternative Dispute Resolution (OCT 2018)

VAAR 852.233-71

Alternate Protest Procedure (OCT 2018)

RFO 52.252-1 Solicitation Provisions Incorporated by Reference

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html

https://www.acquisition.gov/vaar

The following RFO provisions are to be incorporated by reference:

Applicable (X)

Number

Title

Source

X

52.203-11

Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

Statute

X

52.203-18

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

Statute

X

52.204-7

System for Award Management Registration

Statute

52.204-7 with Alt I

System for Award Management Registration, with Alternate I

Statute

52.204-90

Offeror Identification

Statute

52.207-6

Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)

Statute

52.209-12

Certification Regarding Tax Matters

Statute

52.219-2

Equal Low Bids

Statute

52.222-18

Certification Regarding Knowledge of Child Labor for Listed End Products

E.O.

52.222-48

Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification

Other

52.222-52

Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification

Other

52.222-56

Certification Regarding Trafficking in Persons Compliance Plan

Statute

52.223-4

Recovered Material Certification

Statute

52.225-2

Buy American Certificate

Statute

52.225-4

Buy American-Free Trade Agreements-Israeli Trade Act Certificate

Statute

52.225-6

Trade Agreements-Certificate

Statute

52.225-20

Prohibition on Conducting Restricted Business Operations in Sudan-Certification

Statute

52.225-25

Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications

Statute

52.226-3

Disaster or Emergency Area Representation

Statute

52.229-11

Tax on Certain Foreign Procurements Notice and Representation

Statute

X

52.240-90

Security Prohibitions and Exclusions Representations and Certifications

Statute

The Defense Priorities and Allocations System (DPAS) does not apply.

Date and Time offers are due to stephanie.cahill@va.gov by 12:00pm MST, March 24th, 2026.

Name and email of the individual to contact for information regarding the solicitation:

Stephanie Cahill

Stephanie.Cahill@va.gov