RSFMS_Sec J_Attach_2 Cleaning_Custodial_Tasks_OY4.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- RSFMS Sources Sought Notice RFI
- Solicitation number
- W50NH925RNUGC
- Issued by
-
Department of the Army
About this file
This file is a Cleaning & Custodial Tasks and Frequency of Services attachment that details the specific custodial requirements for the Rivanna Station Facilities Maintenance Services (RSFMS) contract, effective as of November 5, 2026.
The scope of work covers three primary facilities: Nicholson Building, Boulders-1 (including Main Entry Lobby and floors 2-4 with basement), and associated warehouse/RDF areas with limited services. Services span 25 primary task categories plus special area services, with frequencies ranging from daily to annually. Daily services include cleaning no-wax and wax finish floors in lobbies and specified areas; vacuuming carpeted spaces in dining areas and fitness centers; emptying waste receptacles; cleaning and sanitizing water coolers, kitchenettes, and restroom fixtures; washing building entrance glazing; and replenishing cleaning supplies and disinfectants. Additional daily responsibilities include dusting accessible ledges and fixtures, cleaning stairway treads, and maintaining fitness equipment (Nicholson Building only). Semi-annual or quarterly services include deep carpet cleaning, floor stripping and rewaxing, restroom wall sanitization, and high-height fixture cleaning. Special areas services require quarterly heavy tile floor cleaning in kitchen/dining areas, six times annually top-down scrub of kitchen food preparation areas (coordinated with food service contractor), and six times annually cleaning of computer server rooms and UPS rooms per clean room standards. The contractor must manage these services for an estimated 12,000 official government visitors annually in addition to on-station personnel, with all work to be performed using manufacturers' recommended procedures and compliance with applicable safety standards including TB MED 530.
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Other files
| File | Type | Posted |
|---|---|---|
| RSFMS PWS_OY4_20261105.pdf | ||
| RSFMS Sec_ J_Attach_1_List of Equipment to be Maintained_OY4.xlsx | XLSX spreadsheet | |
| RSFMS_Sec J_Attach 3_CCER_Cleaning Standards_OY4.docx | DOCX document | |
| Sources Sought Notice - RSFMS Recompete.pdf |
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Text version
Sheet1
| ATTACHMENT/TECHNICAL EXHIBIT 2 |
| CLEANING & CUSTODIAL TASKS AND FREQUENCY OF SERVICES |
| (As of 5 November 2026) |
| LISTED FACILITIES TO RECEIVE ALL SPECIFIED SERVICES AND FREQUENCIES (example; every restroom, dining area, fitness center, etc., in "EACH" facility shall receive the services specified in those spaces at the frequencies indicated with the exception of specified exclusions): |
| 1) NICHOLSON BUILDING |
| 2) Boulders1- Includes Main Entry Lobby (MEL), floor levels 2, 3 and 4, and basement; (EXCLUDED for Task 16, Exterior Window Cleaning). |
| 3) NGIC Warehouse and RDF areas are EXCLUDED from routine custodial services, but may have limited custodial services requested under the PWS level-2 maintenance provisions. |
| CLEANING & CUSTODIAL SERVICES SCHEDULE | ||
| Task # | Task Description | Frequency |
| 1a | Clean "no-wax" finish floors in Lobbies, SCIF entrance areas, and fitness centers IAW floor manufacturer's recommended procedure | Daily |
1b Clean all other "no-wax" finish floors or stairway tread riser surfaces IAW floor manufacturer's recommended procedure. Clean sealed and plain concrete floors. 2 x weekly
| 1c | Clean all "wax" finish floors IAW floor manufacturer's recommended procedure. Clean sealed and plain concrete floors. Excluding Nicholson Level 1 mechanical room, electrical rooms and closets | monthly |
| 1d | Clean, strip & re-wax all wax finish floors IAW manufacturer’s recommended procedure. | Semi-annually |
| 2a | Vacuum carpeted floor in dining areas, fitness centers, and all entryway mats | Daily |
| 2b | Vacuum all other carpeted floor areas including hallways, elevators, stairway landings, and other common areas | 1 x weekly |
| 2c | Vacuum all other carpeted floor areas including offices, conference rooms and individual work areas before/after core work hours. | 1 x weekly |
| 2d | SPECIAL EVENTS: Vacuum carpeted floor areas including hallways, offices, conference rooms, elevators, stairway landings, and other common areas as requested. | On request |
| 3 | All interior/exterior waste receptacles, baskets, cans, containers shall be emptied and the contents gathered for removal from the building to a central exterior dumpster(s) or compactor(s). Dumpsters and compactors exterior areas shall be policed and kept free of trash and related debris (includes shredded document waste). | Daily - individual receptacles As Req'd - Dumpsters or Compactor |
| 3a | Empty all waste receptacles in Nicholson dining facility outside kitchen service area | Daily |
| 4 | Clean/Sanitize all water coolers, kitchenette sinks, kitchenette counter tops, and Nicholson Dining facility tables outside kitchen service area | Daily |
| 4a | Clean/Sanitize all microwaves interior cavity and inside of door in kitchenettes and dining facility | Weekly |
| 5 | Clean/sanitize all restroom toilets, urinals, sinks, grab bars, flush valves, door push/pull plates, mirrors and dispensers | Daily |
| 5a | Refill all restroom dispensers (includes personal hygiene items in ladies restrooms) | Daily |
| 5b | Deodorize all restroom areas | Daily |
| 5c | Clean/Sanitize all restroom floors | Daily |
| 5d | Clean/Sanitize all restroom walls and partitions or other installed privacy separators | 2 x weekly |
| 5e | Clean/Sanitize all restroom surfaces (top down scrub) | 2 x Annual |
| 5f | Clean/Sanitize all showers and benches, including water faucets/handles. | Daily |
| 5g | Clean/Sanitize lockers (inside and outside) (Nicholson ONLY) | 1 x monthly |
| 5h | Rotate and wash shower curtains in locker rooms (Nicholoson ONLY) | Weekly |
| 6 | Glazing on all building entrance and exit doors and adjacent side-lights shall be washed and/or cleaned | Daily |
| 6a | Glazing on all CMS enclosure entrance and exit doors and adjacent side-lights shall be washed and/or cleaned | Daily |
| 6b | All other interior window surfaces shall be washed and/or cleaned | 4 x yearly |
| 7 | Clean all vacated workspace areas (as defined by S4 Management), to include: desks, cabinets, shelves, chairs, tables, blinds and window sills w/appropriate materials and supplies | 1 x weekly |
7a Dust all accessible ledges, and fixtures, blinds and wall hangings 1 x weekly
7b Clean/Sanitize finger prints and smudges from light fixtures, around door casings, door hardware, hand railings, and where necessary 1 x weekly
| 8 | Sweep and clean stairway treads/risers IAW floor manufacturer's recommended procedure | 3x weekly |
| 9 | Emergency custodial/spill clean-up call. (See PWS section 5.7.1.16) | As specified |
| 10 | Steam or chemically clean all accessible carpet in office, individual work areas and common areas using the floor manufacturer's recommended procedure. | Semi-annually |
| 10a | Steam or chemically clean all accessible carpeted floor areas including but not limited to: hallways, elevators, stairway landings, Auditorium, cafeteria, kitchenetts and other common high traffic areas. | Semi-Annually or as required |
| 10b | Steam or chemically clean curtain walls in auditorium. (Nicholson ONLY) | Annually |
| 10c | Steam or chemically clean upholstered chairs in cafeteria (Nicholson ONLY) | Annually |
| 11 | Clean/Sanitize all fitness equipment, all surfaces (*Nicholson Bldg ONLY) | Daily |
| 12 | Clean/Sanitize all Government refrigerators/freezers, all surfaces | Quarterly |
| 13 | Re-Cycling Service: As a minimum, aluminum, cardboard and plastics shall be considered recyclable materials. The contractor shall be responsible for collection of these materials to central re-cycling containers located in exterior service area/s. All cardboard shall be broken down, bound, neatly stacked or put into containers in loading dock areas and taken to central outside containers daily. The government will provide inside re-cycling containers on each floor, in the cafeteria, and in the self-serve food purchase area. Contractor shall provide and maintain plastic bags in these containers for re-cycle collection. Contractor shall remove recyclable materials from building locations to the exterior central collection containers provided on the station. | Daily |
| 14 | Replenish fitness area approved disinfectant spray/wipes for patron use on equipment and non-lotion facial tissues for patron use. (*Nicholson Bldg ONLY for this service) | Daily |
| 15 | Clean/Sanitize all kitchenette and self-serve food area external surfaces exposed to workforce, including all installed government owned coffee makers, ice/water dispensers, refrigerators, microwaves, cabinet door fronts and counter top surfaces | Daily |
| 16 | Perform exterior window cleaning to incl. all glazing, seals, stiles, soffits, canopies, grilles, shade screens, metal and glass doors, and concrete parapets. (*Nicholson Bldg ONLY for this service) | Semi-annually |
| 17 | High height cleaning or fixture cleaning. (See PWS section 5.7.1.9 and 5.7.1.10) | Quarterly |
| 18 | Clean all government owned (not privately owned) wheelchairs and mobility scooters with approved antibacterial cleaner | weekly |
| 19 | Provide after-hours trash pick-up and vacuum floors after special activities. | As required |
| 20 | Exterior (patio area) dining furniture top surfaces, clean & sanitize. | Weekly & Special Events |
| 20a | Clean and store patio umbrellas each year, during second week of November. Setup patio umbrellas each year, during third week of April. | Annually |
| 20b | Patio Area to be powerwashed the second week of April or prior to patio umbrellas being setup | Annually |
| 21 | Interior light fixture, high cleaning Central Monitoring Station (CMS). Shall be vacuumed/dusted/cleaned | 3x annually |
| 21a | All interior lighting fixtures shall be vacuumed/dusted/cleaned to prevent accumulatin of dust, bugs or other air-borne debris. (See PWS sections 5.7.1.10 and 5.7.1.12) B1 Building will be done in conjuction with maintenance due to light enclosures | At least 1 x Annual |
| 22 | Special Areas Cleaning Services | As defined below. |
| 23 | Refill all disinfectant wipe cannister in Nicholson and Boulders 1 buildings and empty trash containers. | Daily |
| 24 | Refill all soap dispensers in Nicholson and Boulders 1 kitchenettes. | Daily |
| 25 | Refill all hand sanitizer stations in Nicholson and Boulders 1 buildings placed by contract | Daily |
| Checklist #22- SPECIAL AREAS CLEANING SERVICES: |
| Nicholson Building - Kitchen/Food Preparation/Food Serving/Dining Areas: | ||
| 22-1 | The RSFMS/Custodial contractor shall dust the dining area and clean carpeted floors in the dining area. Additional trash removal and cleaning in dining area may be requested by the government in support of special events hosted by the NGIC. No food waste shall be permitted to remain in these spaces over night. | Daily |
| 22-2 | The RSFMS/Custodial contractor shall provide quarterly heavy tile floor cleaning services to include degreasing, and sanitizing to comply with requirements of TB MED 530 and applicable safety and maintenance standards and requirements defined in PWS section 5.7 CUSTODIAL SERVICES, NICHOLSON AND Boulders-1 BUILDINGS(NGIC). | Quarterly |
| 22-3 | The Custodial Contractor shall perform a top-down scrub of all walls, ceilings, air conditioning vents and diffusers, equipment, and behind equipment in food preparation areas of the kitchen 6x annually. These cleaning services shall be scheduled/coordinated with the Food Service Manager and the IMCOM BASOPS contractor to avoid scheduling conflicting dates or times. | 6 x Annually |
| NOTE | Note: Work by Others - The food service contractor (others) will be responsible for daily operator-level cleaning of all food service related equipment, and floor sweeping and damp-mopping in food preparation and service areas with tiled floor surfaces. | |
| 22-3 | Nicholson & Boulders-1 Buildings - Computer Server Room, and UPS Rooms on all floors: | |
| 22-3a | Custodial contractor shall clean these spaces a minimum 6x year and additionally as required to maintain equipment in good operating condition. Only qualified technicians, familiar with the hazards in each space, shall clean these areas. See Attachment #3 Clean Room Standards & Tasks for specific guidelines. | 6 x Annually |
| 22-4 | HVAC Air Supply vents cleaning to remove dust build up | Semi-annually |
| VISITORS TO RIVANNA STATION | ||
| When estimating required stocks for cleaning supplies the Contractor is advised that, in addition to the on-station population, Rivanna Station hosts an estimated 12,000 official government visitors every year. The Contractor shall plan for and manage the stated visitor workloads within the PWS level-1 preventive maintenance services. |
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