Sources Sought Notice - RSFMS Recompete.pdf

-1 of 4-

Sources Sought Notice National Ground Intelligence Center (NGIC)

Rivanna Station Facilities Maintenance Services (RSFMS) Analysis, Production and Process Support Services

1.0 Description & Purpose

1.1 The National Ground Intelligence Center (NGIC) seeks information from qualified sources capable of satisfying the government’s Rivanna Station Facilities Maintenance Services (RSFMS) maintenance support requirements. This sources sought notice is a means of conducting market research to identify interested parties with the capability to support the government’s requirements.

1.2 THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice is issued solely for information and planning purposes; it does not constitute a request for proposal (RFP) or a promise to issue an RFP in the future. This notice does not commit the government to contract for any supply or service whatsoever. Further, NGIC does not seek and shall not accept any proposals submitted in response to this notice. The government will not pay for any costs associated with responding to this notice; interested parties shall bear all expenses.

1.3 While responding to this sources sought is not mandatory to participate in a future RFPs, data provided may influence the government’s acquisition strategy for a subsequent solicitation. Responses to this notice will determine the level of competition available: this requirement may be set aside for small business (in full or in part) or procured through full and open competition.

1.4 Telephone inquiries regarding this notice will not be accepted, and no feedback or evaluations will be provided to companies regarding their submissions. It is the responsibility of companies to monitor the SAM.gov website (https://SAM.gov/) for release of a subsequent solicitation, if any.

2.0 Required Capabilities

As detailed in the attached draft PWS, required support capabilities include the following highlights:

2.1 The Contractor shall schedule and perform Level-I Preventive Maintenance (PM) on systems called out in Attachment 1 “List of Equipment to be Maintained” to keep systems operational and minimize the occurrence of NGIC incurring Level-II Service Order or High Dollar Value (HDV) Maintenance and Projects Level III High Dollar Value type maintenance actions on the aforementioned systems. Schedule and perform all janitorial tasks for NGIC buildings inclusive of providing all supplies and cleaning equipment necessary for fulfilling janitorial requirements set forth in the PWS. Respond to service order requests whether initiated by Government employees or RSFMS contractor employees and resolve service orders within constraints set forth in the PWS.

-2 of 4-

Act upon event support, general maintenance, furniture and workstation component installation, and removal.

2.2 Schedule and perform Level-II (Service Order) and Level III High Dollar Value type maintenance when Contracting Officer Representative provides written approval to proceed on such type maintenance. Maintain RSFMS service records to provide Government employees access to reliable data for workload estimates and budget preparations for RSFMS and janitorial. Comply with all security and safety requirements set forth in the PWS with an emphasis on an agile employee training program and monitor security and safety compliance as part of the contractor’s quality control plan to assure contractor meets or exceeds the performance standards set forth in the PWS for RSFMS and janitorial.

2.3 This effort would require a contractor to provide key personnel (i.e., Project Manager/Site Lead, Facilities Maintenance Records Service, General Maintenance Worker, Janitors, and Recycle Specialist) as referred to in the PWS

2.4 The Contractor shall physically inventory the property and facilities described in Attachment 1 “List of Equipment to be Maintained” and confirm the categories and quantities of equipment items to be maintained. The completed inventory may become a basis for readjustment, and the Contractor shall conduct a 100% physical inventory at least once annually or as directed by the NGIC Property Book Officer. The completed inventory may become a basis for readjustment.

2.5 Place of Performance: The work to be performed under this contract will be performed at Rivanna Station, Charlottesville, VA, and any/all NGIC-occupied facilities within 15-miles radius of Rivanna Station.

2.6 Type of Contract: The government will award a Firm-Fixed Price (FFP) type contract.

2.7 Security Requirements: All personnel performing on site would require TOP SECRET/ Sensitive Compartmented Information (SCI) clearances to perform in the SCIF. Contractor personnel performing duties outside the SCIF must pass a National Criminal Investigation Check (NCIC).

2.8 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

3.0 Requested Information

3.1 Responses shall contain UNCLASSIFIED information only and shall be marked “UNCLASSIFIED” on at least the first page of the response. No classified or proprietary information may be included anywhere in the response.

-3 of 4-

3.2 Administrative – If your organization has the potential capacity to perform these requirements, please provide the following information on a cover page to your response:

3.2.1 Name, mailing address, phone number, company website, and e-mail of designated point(s) of contact.

3.2.2 DUNS # and CAGE code.

3.2.3 Business Type based upon North American Industry Classification System (NAICS) code 561210 – Facilities Support Services

3.2.3 Business size and ownership, and any further small business set-aside categories.

4.0 Responses

Please provide a written response demonstrating your understanding and recent experience of scheduling and performing the three levels of maintenance referenced in section 2, maintaining of Systems, Equipment, and Component Inventories, and experience with key personnel and management. Responses should include evidence of your company’s experience, identifying examples of the same or similar activities and locations you are currently and/or recently (past 36 months) supporting, referencing any contract numbers for existing work, and any teammates supporting that work.

4.2 Responses to this sources sought shall be submitted via e-mail no later than 5:00 PM EDT on 4 December 2026 to the contract specialist (nicolina.i.kocinski.civ@army.mil) AND the contracting officer (rebecca.b.beaudry.civ@army.mil).

4.2 Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information.

4.3 Responses to this announcement will not be returned, and there will not be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in any subsequent solicitation, and the Contracting Officer or NGIC requiring office may contact one or more respondents for clarifications to enhance the Government's understanding. This announcement is Government market research, and may result in revisions to both the requirements and the acquisition strategy based on industry responses. It is the responsibility of potential offerors to monitor the Federal Business Opportunities (https://www.sam.gov/) website for the release of any solicitation.

5.0 Questions

-4 of 4-

Questions regarding this sources sought notice should be submitted by email to the contract specialist (nicolina.i.kocinski.civ@army.mil) AND the contracting officer (rebecca.b.beaudry.civ@army.mil).

6.0 Summary

This sources sought notice is only intended for the government to identify sources that can provide the needed services to fulfill the government’s RSFMS performance work statement (PWS). Information provided in this sources sought notice is subject to change and is not binding to the government. The government is not committed to procure any of the requirements discussed in this notice. Release of this sources sought notice shall not be construed as a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become government property and will not be returned.