Room Buy-Out Hotel BPAs

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. 

REQUIREMENTS DESCRIPTION: 

Master Blanket Purchase Agreement (BPA) that will result in Firm Fixed Price BPA Calls for the following items:  

Item 0001: Peoria, IL Buyout Program and Lodging Hotels Price List 

The 182nd Airlift Wing, Peoria Illinois Air National Guard has a requirement to establish single or multiple Blanket Purchase Agreements (BPAs) for commercial lodging in Peoria, IL and the surrounding metropolitan area and intends to enter into a BPA(s) for a period of up to five years. The lodging requirement consists of establishing a BPA(s) to provide up to 4 hotels, three (3) Buyout only hotels and one (1) Peoria, IL area hotel. 

This requirement is for single and double occupancy commercial lodging. The number of personnel requiring lodging will fluctuate on a month-to-month basis based on mission requirements of the Illinois Air National Guard. Reference Exhibit 3 - Estimated Workload Data for monthly estimated room quantities. Future dates will be provided by the Illinois Air National Guard lodging point of contact after any resultant award of a BPA(s). 

Please note that a BPA is not a contract. A BPA is a streamlined method for acquiring services on an as-needed basis from qualified sources that are readily available and thus eliminates the need for repetitive costly re-procurements. There is no minimum or maximum guaranteed quantity. All BPA Calls must be acknowledged by the selected vendor in order to be retained on the BPA calling list. The Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this notice. 

This requirement is full and open competition. The North American Industry Classification System (NAICS) Code is 721110 (Hotels (except Casino Hotels) and Motels) and the Size Standard for Small Business is $40 Million. This NAICS code does not include travel agency companies.  The contractor must show ownership of a physical property within the physical radius of the installation within the technical factor.

Payment will be made via Government Purchase Card.  Please include any prompt payment discounts if applicable. For example, 2% discount if paid in 15 days. 

Payment Instructions: https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/PGI204_71.htm#payment_instructions 

PERFORMANCE PERIOD: March 01, 2024 to February 28, 2029 

The four agreement(s) will be in effect for a period of up to five years or until the total spent on the master BPA(s) reaches $1,000,000 (whichever occurs first), or until such time either party to the agreement(s) requests that it be canceled in writing (60 day notice required). 

PLACE OF CONTRACT PERFORMANCE: Local on-site performance not required. 

BASIS FOR AWARD: Please reference the information provided under FAR 52.212-2 on Attachment 1 – Provisions and Clauses for full description on how quotes will be evaluated. 

INSTRUCTIONS TO OFFERORS: Please review all attachments and exhibits in their entirety for a complete description of this requirement and to ensure all required information is submitted with your quote. If you are interested in the possible establishment of a BPA for lodging with the Illinois Air National Guard, please respond using Attachment 2 – Quote Sheet with your proposed price list of the single and double room occupancy rates (per night) for Peoria, IL. Your prices should be as low, or lower, than those charged to your most favored customers and must also be at or below the Federal Government’s local per diem/lodging rate for Peoria, IL to be eligible for consideration. 

QUESTIONS AND ANSWERS: All questions regarding the RFQ package must be submitted by email to benjamin.yeutson@us.af.mil no later than 5 days before quotes are due. 

DUE DATE: Quotes are due no later than Friday, 12 January 2024 at 04:00 p.m. Central Time. Please send quotes by email to benjamin.yeutson@us.af.mil. Late quotes may be rejected at the Contracting Officer's discretion. 

PROVISIONS AND CLAUSES: The selected Offeror must comply with the commercial item terms and conditions listed on Attachment 1 – Provisions and Clauses. Offerors can include a completed copy of the Provision 52.212-3, Offeror Representations and Certifications - Commercial Items with their quote if they haven’t completed the annual reps and certs electronically or if there are any changes than what is in SAM.gov. The full text of a FAR and DFARS provision or clause may be accessed electronically at https://acquisition.gov. 

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06, effective 12/04/2023. 

The Defense Priorities and Allocation System (DPAS) assigned rating is: none.