Room Accommodation and Conference Package for the OPDAT Southeast Asia Trilateral Meeting in Boracay
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 19RP3827Q0013
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Manila Philippines
- Points of contact
-
- Mauline Gonzales manilapurchasing@state.gov +63253012000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Manila, Philippines, on behalf of the Department of State, plans to issue a solicitation on or about the first week of November 2026 for room accommodation and a conference package supporting the OPDAT Southeast Asia Trilateral Meeting in Boracay, Philippines. No set-aside is used. The attached solicitation package (RFQ 19RP3827Q0013) lists a response deadline of November 13, 2026, at 12:00 noon Philippine local time, with quotations submitted electronically to ManilaPurchasing@state.gov. The Government intends to award a firm fixed-price contract or purchase order to the lowest-priced technically acceptable responsible offeror and may award on initial offers without discussion. All contractors must be registered in SAM before award, per FAR 52.204-7.
The hotel must be in Station Zero, Boracay, DOT-accredited, and rated at least four-star or equivalent. Guest rooms require a minimum of 60 square meters, dedicated work areas with high-speed WiFi, and daily housekeeping. The requirement covers 34 single-occupancy rooms for government-funded participants (minimum 30, maximum 34) for four nights, December 1-5, 2026, plus 11 rooms at participant self-payment. A three-day meeting package for 35 to 45 participants runs December 2-4, 2026, with exclusive function room access from 8 a.m. to 5 p.m., snacks, buffet lunch, and beverages. Required transfers include roundtrip speedboat service between Caticlan Airport and the hotel, daily shuttle service to Station 2, and terminal and environmental fees. Pricing is to be submitted in Philippine Pesos and billed on actual rooms and participants used. The notice states no dollar value, incumbent, industry day, or sources-sought notice.
Notice text
This solicitation has not yet been issued. The U.S. Embassy in Manila, Philippines, will release a solicitation for Room Accommodation and a Conference Package for the OPDAT Southeast Asia Trilateral Meeting in Boracay.
The Government plans to issue solicitation on or about first week of November 2026. The quotation due date will be set forth in the solicitation.
The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract/purchase order based on the initial offer without discussion. The resultant contract/purchase order will be firm fixed price.
All contractors shall be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are required to register prior to the submittal of offers. If you are not already registered, please start the registration process as soon as see this notice.
Files
| File | Type | Posted |
|---|---|---|
| FIN_19RP3827Q0013_SOLICITATION PACKAGE.pdf | ||
| 19RP3827Q0013_TECHNICAL SPECIFICATIONS_FIN.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Room Accommodation and Conference Package for the OPDAT Southeast Asia Trilateral Meeting in Boracay | Solicitation | |
| This notice | Pre-Solicitation |
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