RFQ for Lodging services for training event in Riga, Latvia
Open Solicitation Posted
- Solicitation number
- 19EN1027Q0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Riga Riga Latvia
- Points of contact
-
- Katrin Lipstal tallinngosoprocurement@state.gov (372) 668-8173
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Tallinn seeks lodging services for a training event in Riga, Latvia, with quotations due October 29, 2026. Only hotels established in Latvia with permanent addresses and telephone listings may submit quotations directly; U.S.-based prime contractors, Romanian companies, and foreign entities seeking to subcontract are excluded.
Place of performance is Riga, Latvia. The requirement spans November 6–14, 2026, totaling 196 room nights across 30 rooms: 8 rooms for 64 room nights (November 6–14) and 22 rooms for 132 room nights (November 8–14). Accommodations must be Superior or higher category in a 4-star or higher hotel, with rooms at least 20 square meters featuring King or Queen-size beds. Required amenities include complimentary breakfast, free wireless internet access, complimentary gym access, overcoat closets, no cancellation fees for cancellations made up to 24 hours before booking, late check-in/check-out accommodations for international travelers, and three-hour guaranteed response times for reservation changes and inquiries. The hotel must be centrally located and accessible by bus for 40 passengers. Direct invoice billing to the U.S. Embassy Tallinn is required. Quotations must be priced in Euros with VAT listed separately. The NAICS code is 721110, Hotels (except Casino Hotels) and Motels; the PSC code is V231, Lodging, Hotel/Motel. Amendment 0001, effective October 20, 2026, clarified the training event schedule as November 9–13, 2026. Offerors must acknowledge receipt of amendments prior to the submission deadline. No set-aside applies.
Notice text
The U.S. Embassy in Tallinn requires lodging services at a hotel in Riga, Latvia for the purposes of accommodating attendees for a training program. The program is scheduled to conduct a training course in November 2026.
Room requirements are estimated to be as follows:
November 6-14, 2026 – 8 rooms (64 room nights)
November 8-14, 2026 – 22 rooms (132 room nights)
Hotel Accommodation Requirements:
• Accommodation at a 4-star or higher category hotel.
• No cancellation fee for cancellations made up to 24 hours before booking.
• Complimentary breakfast included in the room rates.
• All Hotel facilities must be clean and in excellent working order.
• Free wireless internet access must be provided.
• The size of the Hotel room must be at least 20 m².
• The room type must be Superior or higher.
• The room must include a King or Queen size bed.
• Complimentary access to well-equipped gym facilities must be provided.
• An overcoat closet must be available in the Hotel room.
• Late check in/check out times to accommodate international travelers from the U.S. and other countries.
• The hotel should be centrally located and easily accessible to business areas and places to eat.
• The Hotel must be accessible by bus (40 passengers).
• Hotel/Offeror operates an established business with a permanent address and telephone listing in Latvia.
• Three hours’ response time shall be guaranteed in communication with the Embassy point of contact for any reservation changes and other inquiries
• Direct invoice billing to the US Embassy Tallinn
Files
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