RFQ American Embassy supply and delivery of new vehicle
Closed Solicitation Posted
- Solicitation number
- PR16148093
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 4413 Automotive Parts, Accessories, and Tire Retailers
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Pretoria Gauteng South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Pretoria is requesting quotes for supply and delivery of one new multi-purpose vehicle, with quotes due August 11, 2026 at 12:00 noon. No set-aside applies. Prospective offerors must register with SAM.gov and provide proof of registration, including their UEI number, as a prerequisite for quote submission.
Place of performance is Pretoria, South Africa. The vehicle must be delivered within 90 days of purchase order issuance and configured as an ex-bonded diplomatic purchase excluding MIDP duty tax and ad valorem. Acceptable models include Ford Tourneo, Kia Carnival, VW Transporter Kombi, or equivalents. Required specifications include right-hand drive; diesel 4-cylinder engine (2.0–3.0 liter, minimum 125kW power); automatic transmission; front-wheel drive or 4WD; 70-liter minimum fuel tank; minimum 7-seat capacity with leather trim; air conditioning in driver cab and passenger compartment; factory-fitted radio with Android Auto and Apple CarPlay; white exterior color; steel wheels with full-size spare; towbar; reverse camera; rear park distance sensors; smash-and-grab film on all windows with maximum 35% tint; and automatic door locks. The vehicle must include a 5-year/100,000-kilometer maintenance plan and 2-year/100,000-kilometer warranty as minimum.
Quotes must be in South African Rand with firm fixed pricing valid through September 30, 2026. Quoted prices must include road worthiness certification, on-the-road costs, 21-day South African road permit, microdot, delivery costs, CO2 emissions tax, and anticipated vehicle price increases; the Embassy will provide Certificate A for custom duties exemption. No deposit payments are authorized. Payment via electronic funds transfer occurs within 30 calendar days after delivery and invoice receipt. The NAICS code is 4413; PSC is 2310. No late quotes will be accepted.
Notice text
The U.S. Embassy in Pretoria is requesting quotes for the supply and delivery of a new vehicle as per the attached SOW.
The quote reference number: PR16148093
The following documents are attached to this email and need to be signed when submitting your quotations:
- The SCOPE OF WORK.
- US Government Clauses
- If you wish to quote for this opportunity, kindly please be advised that you will need to register with SAM and provide proof that you are in the process of registering or that you already have registered with SAM. Instructions for the registration process is attached.
IMPORTANT: The offeror shall provide proof of SAM registration to include the SAM UEI number. Refer attached Guidance on how to register.
Quotations:
Firm fixed pricing is to be quoted and must be Valid until 30 September 2026
Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.
No alterations or pricing changes will be accepted after the Quotation deadline.
Please quote in South African Rand (ZAR)
Closing date and time for receiving quotes is 12:00, August 11, 2026. Kindly be advised that NO late quotes will be accepted.
Quotes must be sent via email to: Pretoria_contracting_office-dl@state.gov
U.S. Embassy Payment terms:
- Note that NO DEPOSIT payments will be authorized.
- The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later.
Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement.
The successful offeror will be required to accept:
FAR and DOSAR Clauses:
The attached FAR and DOSAR clauses form part of this contract.
Files
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